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13 results for Project Coordinator in Quincy, MA

Executive Assistant Project Coordinator

Somerville, MA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
My non-profit client is seeking a highly organized, detail-oriented, and proactive individual to join their team as an Executive Assistant & Project Coordinator. This is not a traditional assistant role—it's a central, high-impact position for someone eager to act as a force multiplier for their CEO and executive leadership. {Boston, MA; onsite} What You’ll Do:<ul><li>Own the CEO’s calendar and priorities</li><li>Serve as a central point for coordination across internal and external stakeholders</li><li>Track, execute, and drive forward multiple concurrent organizational projects and initiatives</li><li>Develop, maintain, and optimize project plans, trackers, dashboards, and executive communications</li><li>Prepare briefing materials, presentations, and concise updates for senior audiences</li><li>Coordinate board and committee activities end-to-end, ensuring compliance and detail orientation</li></ul>
2026-04-15T00:00:00Z

Scheduling Coordinator

Ayer, MA
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
We are looking for a Scheduling Coordinator to support staffing operations at our Devens, Massachusetts location. This role focuses on building and adjusting clinical schedules to maintain appropriate shift coverage while responding to changing staffing needs and patient volume. The position also assists with payroll timekeeping updates and works closely with nursing leadership to keep scheduling information accurate, timely, and aligned with operational goals. Responsibilities:• Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift.• Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner.• Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization.• Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff.• Prepare and update payroll-related timesheet information for review and final approval by unit leadership.• Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes.• Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity.• Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy. For immediate consideration, please call me directly 508-205-2127
2026-05-01T00:00:00Z

Project Manager - Systems

Fairhaven, MA
onsite
Temporary / Contract
63.3365 - 73.337 USD / Hourly
We are looking for a Project Manager - Systems to support enterprise financial consolidation and close activities in Fairhaven, Massachusetts. This Long-term Contract position will oversee key consolidation processes, strengthen financial systems governance, and partner across finance, tax, FP&A, IT, and audit to improve reporting accuracy and operational efficiency. The role also plays an important part in enhancing close-related systems, supporting complex organizational changes, and guiding process improvements across a global environment. Responsibilities: • Direct global consolidation and close cycles across monthly, quarterly, and annual reporting periods, ensuring accurate treatment of intercompany balances, eliminations, and foreign currency impacts. • Oversee the timely preparation of consolidated financial results for leadership review and external reporting, while maintaining quality and completeness under shortened close deadlines. • Provide accounting leadership for complex consolidation matters, including entity additions, ownership changes, and unusual organizational structures, supported by sound analysis and documentation. • Act as the business lead for consolidation and close platforms, maintaining core structures such as chart of accounts, legal entities, and reporting hierarchies. • Coordinate system upgrades, enhancements, and integrations by partnering with technology teams and external vendors to align tools with reporting and control needs. • Support implementation efforts tied to consolidation system connectivity and close reporting processes, ensuring solutions meet statutory, management, and internal control requirements across regions. • Strengthen efficiency and visibility by advancing automation, process consistency, and data quality improvements throughout the close and consolidation cycle. • Establish and maintain a strong control framework over consolidation activities, including documentation, evidence retention, and audit support for internal and external reviews. • Collaborate with FP&A, Tax, and other finance partners to align reported results, address legal entity and intercompany matters, and assist with integration activities related to acquisitions. • Lead and develop team members while serving as the escalation point for sophisticated consolidation and financial systems issues, fostering accountability and continuous improvement.
2026-04-28T00:00:00Z

Project Manager - Systems

Nashua, NH
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Project Manager - Systems to support complex, cross-functional initiatives in Nashua, New Hampshire. This is a Contract position for someone who is detail oriented and can bring structure, accountability, and clear communication to technical projects from planning through delivery. The ideal candidate will work closely with business and technical stakeholders to coordinate timelines, manage priorities, and keep project goals aligned with organizational needs. Responsibilities: • Lead system-focused projects from kickoff through completion, ensuring scope, schedule, and deliverables remain on track. • Coordinate with cross-functional teams to organize project activities, clarify responsibilities, and drive progress across workstreams. • Build and maintain detailed project plans, status updates, and reporting materials for stakeholders and leadership. • Facilitate project meetings, document key decisions, and follow through on action items to keep initiatives moving forward. • Identify potential risks, issues, and dependencies early, and develop practical mitigation strategies to reduce project impact. • Apply formal project management practices and Agile Scrum principles to support efficient execution and continuous alignment. • Monitor project performance against milestones, budgets, and resource expectations, adjusting plans when needed. • Support system-related process changes or transition activities as part of broader project delivery requirements.
2026-05-01T00:00:00Z

Office/Event Coordinator

Cambridge, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized and service-oriented Office/Event Coordinator to support daily front office operations in Cambridge, Massachusetts. This is a Contract position that combines receptionist coverage, administrative support, and event coordination in a fast-paced, detail-oriented setting. The ideal candidate will create a welcoming environment, manage routine office tasks efficiently, and help keep internal activities running smoothly. Responsibilities: • Welcome visitors, provide front desk support, and ensure a positive experience for guests and staff. • Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately. • Prepare, scan, file, and organize documents to maintain accessible and up-to-date records. • Perform a range of administrative tasks such as data entry, scheduling, copying, and general office coordination. • Support the planning and execution of office meetings and events, including room setup and logistical assistance. • Monitor shared office areas and supplies to help maintain an orderly and functional workplace.
2026-05-01T00:00:00Z

Marketing Coordinator

Boston, MA
remote
Temporary / Contract
25 - 28 USD / Hourly
Robert Half’s marketing & creative is seeking a Marketing Coordinator for a 7‑month contract opportunity in the Greater Boston area. This is a remote, 35 – 40 hour-per-week opportunity; candidates must be willing and able to work eastern (ET) hours. The Marketing Coordinator will support ongoing marketing initiatives, sales enablement efforts, and the development of compliant, customer‑facing content for a highly regulated organization. This role is ideal for a detail‑oriented marketer who can balance accuracy, collaboration, and light creative execution in a fast‑paced environment. Key Responsibilities<ul><li>Support cross‑channel marketing initiatives by managing timelines, deliverables, and approvals during high‑volume work periods</li><li>Coordinate marketing requests, workflows, and asset reviews </li><li>Develop, edit, and maintain regulated marketing content</li><li>Partner with internal stakeholders to create and update materials that support client‑facing teams</li><li>Assist with the creation, coordination, and trafficking of digital and creative assets</li><li>Ensure all materials meet compliance requirements, regulatory standards, and internal brand guidelines</li><li>Collaborate cross‑functionally with marketing, compliance, sales, and project management teams</li></ul>
2026-04-23T00:00:00Z

Logistics Coordinator

Andover, MA
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for a Logistics Coordinator to support daily shipping and distribution activities in Andover, Massachusetts. This contract opportunity is ideal for someone who is organized, adaptable, and comfortable managing multiple logistics tasks in a fast-paced environment. The position will begin on a part-time schedule of approximately 16 to 32 hours per week, with the potential to grow into a longer-term role based on business needs and performance. Responsibilities: • Coordinate outgoing shipments and track deliveries to help ensure materials reach their destinations on time. • Maintain accurate logistics records and update shipment information using spreadsheets and internal tracking tools. • Communicate with carriers, vendors, and internal teams to resolve shipping questions and support smooth distribution operations. • Assist with customs-related documentation and related shipping paperwork for domestic and international movements. • Monitor logistics activity and identify issues that may affect scheduling, routing, or delivery performance. • Support day-to-day shipping functions, including document preparation, status follow-up, and order-related coordination. • Contribute to operational process updates, including adjustments tied to internal logistics or system changes when needed.
2026-04-28T00:00:00Z

Project Manager/Sr. Consultant

Westborough, MA
remote
Temporary / Contract
61.75 - 71.5 USD / Hourly
We are looking for an experienced Project Manager/Sr. Consultant to support complex initiatives in Westborough, Massachusetts. This Long-term Contract opportunity is ideal for a detail-oriented individual who can step in quickly, build strong partnerships with external vendors, and guide cross-functional programs from planning through delivery. The role requires a hands-on leader who is comfortable working in Agile environments and overseeing project execution, stakeholder communication, and Jira Cloud migration activities. Responsibilities: • Lead project planning, execution, and delivery for multiple initiatives while keeping scope, timelines, and priorities aligned with business goals. • Manage vendor relationships by coordinating expectations, monitoring performance, and ensuring third-party partners deliver according to agreed objectives. • Drive program-level oversight across interconnected workstreams, identifying risks, resolving issues, and maintaining momentum across teams. • Facilitate Agile Scrum ceremonies and promote effective collaboration among technical teams, business stakeholders, and external partners. • Oversee project schedules, resource coordination, status reporting, and governance activities to provide clear visibility into progress and outcomes. • Support Jira Cloud migration efforts by organizing tasks, aligning stakeholders, and helping ensure a smooth transition of project workflows and data. • Communicate regularly with leadership and project participants to share updates, escalate concerns, and recommend practical solutions. • Apply structured project management practices to maintain quality, manage change, and deliver results in a fast-paced IT environment.
2026-04-30T00:00:00Z

Mapping Coordinator II

Providence, RI
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a detail-oriented Mapping Coordinator II to support maps and records operations for utility-related data and documentation in Providence, Rhode Island. This Long-term Contract position requires working onsite five days each week and plays an important role in maintaining accurate mapping information, supporting compliance efforts, and helping the team meet operational and safety objectives. The ideal candidate brings strong organizational ability, confidence using Microsoft Office Suite, and experience coordinating records, reporting, and process improvement activities in a technical or utility-focused environment. Responsibilities: • Support departmental leadership with onboarding, guidance, and day-to-day coordination of mapping and records staff while assisting with additional operational needs as assigned. • Examine completed mapping and records work for accuracy, authorize updates, and ensure approved items are properly entered and documented. • Maintain daily backlog and tracking databases in company applications so critical mapping information is current, accessible, and aligned with regulatory and operational expectations. • Prepare recurring and ad hoc performance reports to measure progress against safety targets, compliance obligations, and other key service metrics. • Administer record retention activities by organizing historical maps and documents, processing files for storage, and ensuring materials are handled according to established policies. • Partner with supervisors to evaluate departmental performance, identify root causes of delays or quality issues, and recommend practical improvements. • Contribute to quality assurance practices and procedural enhancements related to upstream gas work order and mapping processes to improve turnaround times and consistency. • Coordinate the collection and entry of mapping-related data into enterprise systems to support safe utility operations and reliable records management.
2026-04-28T00:00:00Z

Distribution Coordinator

Framingham, MA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Distribution Coordinator to support the flow of goods across a dynamic supply chain operation in Framingham, Massachusetts. This position is well suited for someone who enjoys coordinating shipments, maintaining accurate order movement, and working closely with internal teams, customers, and external logistics partners. The role focuses on keeping product distribution on schedule, improving visibility across inventory and freight activity, and helping ensure reliable delivery performance in a fast-moving environment. Responsibilities:• Coordinate product movement from order release through final delivery by working with third-party logistics providers and customer distribution centers.• Match purchase activity with sales demand to help maintain accurate fulfillment timing and consistent product availability.• Maintain shipment schedules and monitor delivery milestones to reduce delays and support on-time performance.• Track freight activity, inventory status, and order progress to provide clear updates to internal stakeholders and external partners.• Address transportation and warehouse issues by investigating shipment exceptions and driving timely resolution with logistics providers.• Review freight billing and related logistics records to confirm accuracy, support cost control, and resolve discrepancies.• Prepare and maintain distribution documentation, reports, and tracking files to strengthen operational visibility and compliance.• Collaborate with cross-functional teams and international production contacts to support smooth planning and execution across the supply chain.
2026-04-22T00:00:00Z

Onboarding Coordinator

Boston, MA
remote
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an Onboarding Coordinator to support a smooth and organized onboarding experience for employees joining the team in Boston, Massachusetts. This contract opportunity is ideal for someone who enjoys coordinating HR processes, managing onboarding documentation, and ensuring each step is completed accurately and on time. The role works closely with internal stakeholders to oversee pre-employment activities, maintain HR records, and help uphold compliance standards throughout the onboarding process. Responsibilities: • Guide new team members through onboarding steps, ensuring all required forms, policies, and employment documents are completed accurately and submitted on schedule. • Coordinate pre-employment activities such as background screenings and related follow-up to help candidates move efficiently through the selection process. • Maintain accurate employee information within HRIS platforms and update records to reflect onboarding progress and status changes. • Partner with HR team members, hiring managers, and other internal contacts to schedule onboarding tasks and resolve administrative issues quickly. • Monitor compliance-related requirements during the onboarding cycle to support adherence to company policies and employment regulations. • Prepare onboarding materials and communications that help new employees understand expectations, timelines, and required actions before their start date. • Track multiple onboarding cases at once, prioritize deadlines, and provide timely updates to stakeholders on outstanding items. • Assist with HR administrative activities connected to employee setup, documentation management, and general onboarding support.
2026-05-02T00:00:00Z

Workplace Experience Coordinator

Boston, MA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented and service-oriented ON CALL Workplace Experience Coordinator to join our team on a contract basis in Boston, Massachusetts. This role requires exceptional interpersonal skills, a detail-oriented demeanor, and the ability to adapt to varying tasks in a fast-paced environment. Ideal candidates will bring experience from customer-facing roles in luxury settings, such as hotels, coffee shops, or airlines. Responsibilities:• Greet and assist visitors with courtesy and warmth, ensuring a positive experience.• Handle food and beverage setup and breakdown for meetings, maintaining high standards of cleanliness and presentation.• Operate and maintain coffee machines, including performing cleaning cycles and refilling supplies.• Manage standard front desk duties, such as answering inbound calls and providing clerical support.• Utilize Slack and Microsoft Office tools to communicate effectively and manage tasks.• Maintain a detail-oriented appearance and adhere to business dress code standards.• Provide same-day support when needed, demonstrating flexibility and responsiveness.• Coordinate with team members to ensure seamless operations and problem-solving during busy periods.
2026-04-15T00:00:00Z

Accounting & Operations Coordinator

Worcester, MA
onsite
Permanent / Full Time
55000 - 67000 USD / Yearly
Our client, a well-established and growing professional services organization in the Worcester area, is seeking a detail-oriented Accounting & Operations Coordinator to support their finance and administrative team. This role is responsible for assisting with day-to-day financial transactions, including processing disbursements, recording deposits, and supporting account reconciliation activities in accordance with internal policies and financial controls. The position will also support secure payment processing, including wire transfers, and assist with client onboarding procedures by conducting internal reviews and ensuring proper documentation is in place. In addition, this individual will play a key role in accounts payable and expense processing, including reviewing and reconciling corporate card activity, processing employee reimbursements, and assisting with vendor invoice management. The role will support broader accounting operations by maintaining vendor records, researching discrepancies, and responding to internal inquiries with a high level of accuracy and professionalism. This position also provides administrative and operational support to the team, including maintaining organized financial records, assisting with document management, and communicating with internal stakeholders, vendors, and financial institutions. The ideal candidate is highly organized, detail-driven, and able to manage multiple priorities while ensuring accuracy in all financial data and reporting. Occasional travel to nearby office locations may be required. For immediate consideration please call Allison Brown @ 508.205.2121
2026-04-16T00:00:00Z