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55 results for Administrative Assistant Legal in Queens, NY

Legal Administrative Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Boutique Law Firm specializing in Estate Administration is seeking a highly organized, detail-oriented, and motivated Legal Administrative Assistant to support daily operations in its Lower Manhattan office. This position plays a key role in creating a smooth, well-organized environment for attorneys, staff, and clients while helping maintain efficient administrative processes. The position is growth-oriented and targeted toward individuals who seek to increase their responsibility over time and rise within the ranks. The ideal candidate brings strong judgment, attention to detail, and a service-oriented approach to managing a busy legal office. Seeking someone with 2+ years of prior experience working in a law firm environment. This is a fully in office role that offers extensive PTO, a 401K, and a friendly and collaborative team environment. Hours are M-F, 10am - 6pm. Primary Responsibilities· Assisting with the creation and improvement of internal office workflows and procedures· Assisting with the administration of the firm's case management and CRM systems.· Assisting attorneys and staff with administrative projects· Ensuring office organization, efficiency, and consistency across daily operations.· Serving as the primary point of contact for office vendors, service providers, and building management· Managing office supplies and equipment· Welcoming clients and visitors· Processing mail and coordinating shipping and deliveries
2026-07-14T00:00:00Z

Legal Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive. Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly.• Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy.• Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately.• Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner.• Support office staff with administrative coordination, follow-up tasks, and general office assistance.• Communicate with clients, external partners, and other stakeholders in a clear and courteous manner.• Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date.
2026-07-01T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

East Hanover, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support inspection compliance operations in Whippany, New Jersey. This Long-term Contract position works closely with compliance leadership and serves as a key point of coordination for field staff, property representatives, contractors, and municipal contacts. The role focuses on maintaining accurate records, processing inspection-related documentation, and helping ensure timely communication and billing throughout the inspection workflow. Responsibilities:• Support the Inspection Compliance Director and Supervisor with daily administrative coordination and documentation activities.• Review inspection records for accuracy, including service dates, contractor details, exemption status, and payment responsibility before entries are finalized.• Process inspection documents and related paperwork through internal workflow systems such as Navigator.• Confirm that completed files are accurate and complete before distributing inspection results to clients and contractors.• Prepare and issue invoices connected to inspection activity in a timely manner.• Monitor relevant tracking systems and public records portals to help ensure inspection filings are submitted and updated on schedule.• Communicate professionally with field examiners, building management teams, contractors, and Department of Buildings representatives to resolve questions and obtain missing information.• Assist with data entry, inbound office communications, and general front-office administrative support as needed.
2026-07-17T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-13T00:00:00Z

Administrative Assistant

Middletown, NJ
onsite
Temporary / Contract
25.5 - 26 USD / Hourly
We are looking for an Administrative Assistant to provide dependable operational support for a long-term contract opportunity in New Jersey. This position will help keep daily office activities running smoothly by managing documentation, coordinating schedules, and assisting with communication across teams. The ideal candidate is organized, attentive to detail, and comfortable handling a variety of administrative tasks while maintaining sound judgment and discretion. Responsibilities: • Manage day-to-day clerical activities such as organizing records, entering information into systems, scanning materials, and maintaining accurate documentation. • Coordinate calendars for team members and leadership, arrange meetings, and confirm appointments to support efficient scheduling. • Create and update business materials including reports, spreadsheets, presentations, and other routine office documents. • Maintain orderly office files, databases, and records so information is accessible, current, and properly stored. • Support travel planning, prepare expense documentation, and help track and replenish office supply inventory. • Assist with meeting coordination by preparing agendas, recording notes, and following up on action items after discussions. • Facilitate internal communication by helping departments share information and stay aligned on administrative needs. • Handle sensitive records and confidential information with care, ensuring appropriate security and sound judgment at all times.
2026-07-17T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
23.75 - 24 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a busy real estate and property environment in Bronx, New York. This Long-term Contract position calls for someone who can serve as a dependable point of contact for staff, visitors, and vendors while keeping front-office activity organized and efficient. The ideal candidate is comfortable managing multiple administrative tasks, providing a welcoming experience for guests, and helping the office run smoothly each day. Responsibilities: • Serve as the main front-desk resource for employees, visitors, and external contacts, responding to requests promptly and professionally. • Coordinate meal deliveries and lunch scheduling, including confirming orders and monitoring arrival times. • Oversee conference room usage by arranging bookings, preparing spaces, and supporting meeting logistics. • Manage visitor check-in procedures by recording guest information, maintaining security protocols, and directing guests to the appropriate meeting areas. • Welcome guests upon arrival and provide hospitality support such as offering beverages and ensuring they are settled comfortably. • Prepare outbound shipments by creating FedEx labels, assembling packages, and arranging dispatch as needed. • Sort and distribute incoming mail and deliveries to the appropriate recipients across the office. • Provide administrative support to a large office population, including assisting in-person staff and hybrid team members who request help throughout the day.
2026-07-17T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to support daily office operations. This is a Contract position suited for someone who is comfortable managing front-desk activities, handling incoming calls, and keeping administrative tasks on track. The ideal candidate brings strong attention to detail, a clear communication style, and the ability to maintain accurate records in a fast-paced office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run efficiently and stay organized. • Receive and direct inbound phone calls courteously, ensuring messages and inquiries are handled promptly. • Welcome visitors and provide front-desk support while maintaining a welcoming and detail-focused office presence. • Enter, update, and maintain data accurately across office records and administrative documents. • Prepare, organize, and file paperwork, correspondence, and other materials needed for daily operations. • Coordinate routine office tasks such as scheduling, document distribution, and general clerical support. • Monitor administrative processes and assist with updates to records or workflows as needed. • Provide responsive support to team members by handling a variety of office-related requests and priorities.
2026-07-17T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-07-14T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-07-17T00:00:00Z

Administrative Assistant

Wyckoff, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily business operations in New Jersey through a broad mix of administrative related tasks. This contract position with the potential to become permanent is ideal for someone who is highly organized, detail-oriented, and comfortable managing sensitive records, coordinating with external partners, and keeping office processes running smoothly. The role offers the opportunity to contribute across multiple functions while providing dependable operational support to the team. Responsibilities:• Coordinate employee onboarding and offboarding activities, ensuring records, documentation, and related administrative steps are completed accurately and on time.• Maintain personnel tracking documents, prepare pay-related records, and support payroll processing for staff in coordination with domestic and international payroll partners.• Review compensation details and employee expense submissions, then organize approved items for timely monthly payment.• Assist with tax and registration matters by working with external specialists on corporate and state filings, payroll tax reporting, and new state tax ID setup for new employees.• Prepare monthly cashbooks, reconcile intercompany charges, and issue invoices while monitoring billing activity and outstanding receivables.• Examine incoming invoices, update financial trackers, and upload payment information to banking platforms as needed.• Oversee compliance-related logs and documentation, respond to information requests from banks and clients, and support audit preparation activities.• Coordinate required training schedules for new team members and recurring refresher sessions for existing staff.• Complete recurring business surveys, process insurance renewals, perform callback verifications, and handle the day-to-day administrative needs of the office.
2026-07-14T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to join a busy office in New Rochelle in a potential contract-to-permanent capacity. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and serving as a key point of contact for customer inquiries. The ideal candidate is organized, comfortable working with technology, and able to manage multiple priorities with accuracy in a fast-moving environment. Responsibilities:• Coordinate appointments and internal meetings by managing team calendars and adjusting schedules as business needs change.• Prepare proposal documents and other administrative materials to support client service activities.• Respond to a steady volume of inbound customer calls, provide timely assistance, and direct inquiries to the appropriate team members.• Maintain accurate records through data entry and routine updates across office systems and spreadsheets.• Support daily office operations by tracking tasks, organizing information, and helping keep workflows on schedule.• Collaborate with colleagues to deliver a high-quality customer experience and ensure follow-up items are completed promptl
2026-07-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support to leadership in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, stays organized across competing priorities, and brings a detail oriented, service-oriented approach to daily operations. The role focuses on coordinating schedules, meetings, travel, expenses, and event logistics while helping leadership stay efficient and well prepared. Responsibilities: • Manage the calendars of five Managing Directors, coordinating appointments, resolving scheduling conflicts, and arranging business travel as needed. • Plan and support virtual and in-person meetings by preparing agendas and materials, maintaining attendee lists, reserving meeting space, and setting up online sessions. • Handle meeting logistics from start to finish, including food orders, distribution of documents, attendance tracking, and building access coordination. • Provide administrative support for occasional events involving members, regulators, and policy stakeholders, ensuring smooth execution of logistics and communications. • Prepare and submit monthly expense reports accurately and on schedule using Concur and related internal processes. • Process vendor documentation and assist with invoice entry and payment-related administrative tasks in accordance with company procedures. • Maintain accurate records, perform data entry, and support general office and receptionist-related activities as needed. • Build productive working relationships across teams and serve as a dependable point of coordination for leadership support needs.
2026-07-17T00:00:00Z

Administrative Assistant

Dover, NJ
onsite
Temporary to Hire
20 - 30 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support day-to-day business operations in Rockaway, New Jersey. This contract position with potential for a permanent role is ideal for someone who enjoys balancing office coordination, scheduling support, and general administrative work in a fast-paced environment. The person in this role will help keep operations running smoothly by managing priorities, handling communication, and assisting with both business and occasional personal support tasks. Responsibilities:• Coordinate annual commercial insurance renewals by working closely with brokers, tracking timelines, and gathering required documentation.• Support daily office operations by maintaining supplies, arranging service needs, and ensuring shared equipment remains functional and available.• Manage calendars, schedule meetings, reserve conference space, and help organize internal gatherings and company events.• Provide front-desk and administrative support, including answering inbound calls, greeting visitors, and responding to routine requests.• Handle data entry, maintain organized records, and prepare administrative documents with accuracy and attention to detail.• Assist leadership with general administrative assignments and occasional personal support tasks as needed.• Follow up on insurance-related items to help ensure timely responses, renewals, and policy administration.• Contribute to an efficient office environment by monitoring administrative workflows and addressing day-to-day support needs.
2026-07-16T00:00:00Z

Administrative Assistant

Randolph, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, service providers, and insurance brokers</li><li>Coordinate and assist with annual commercial insurance renewals and related documentation</li><li>Maintain Certificates of Insurance (COIs) and other business records</li><li>Order office supplies and oversee facility-related needs</li><li>Answer incoming calls, emails, and correspondence</li><li>Welcome visitors and provide professional front-office support</li><li>Coordinate calendars, meetings, appointments, and travel arrangements</li><li>Provide executive and personal assistant support to the Owner</li><li>Assist with company events, special projects, and operational initiatives</li><li>Maintain organized files, records, and administrative documentation</li><li>Prepare reports, track projects, and support leadership as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-07-15T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-07-14T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys across multiple legal disciplines. This position is well suited to someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven setting. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to work confidently with both legal documents and client-facing matters. Responsibilities: • Coordinate complex calendars for several attorneys, arrange meetings, and oversee travel, event, and conference scheduling logistics. • Prepare, revise, proofread, and format a variety of legal materials, including agreements, pleadings, and other case or transaction-related documents. • Organize and maintain digital and physical case files using document management platforms to ensure records remain accurate and accessible. • Assist with legal research tasks and compile correspondence, filings, and supporting documentation for attorney review. • Handle administrative processes related to new matters, client intake, expense submissions, and daily practice support activities. • Enter attorney time accurately and provide cross-coverage for colleagues when additional team support is needed. • Foster strong working relationships with clients, attorneys, and internal staff through responsive and courteous communication. • Safeguard confidential information and contribute to an efficient, collaborative team environment while managing multiple priorities effectively.
2026-06-24T00:00:00Z

Legal Receptionist

New York, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and service-oriented team member to support client intake and front office operations for a legal organization in New York, New York. This role is well suited to someone who can communicate with empathy, stay organized under pressure, and create a welcoming experience for callers and visitors alike. The ideal candidate brings strong administrative judgment, careful documentation skills, and a proactive approach to day-to-day office support. Responsibilities: • Manage high-volume initial phone inquiries by guiding conversations through a consistent intake process and capturing complete, accurate information. • Document call details thoroughly and route information to the appropriate team members so follow-up can happen efficiently. • Deliver a warm, welcoming reception experience by greeting visitors promptly and maintaining an organized front desk presence. • Support daily office operations by processing incoming and outgoing mail, preparing copies, and assisting with general administrative needs. • Use sound judgment to balance compassion with efficiency, helping callers feel heard while keeping response times under control. • Step in to provide backup assistance for office support duties when coverage is needed. • Maintain a courteous demeanor in all interactions and contribute positive energy to the workplace. • Assist with benefits-related administrative functions, including coordination support for leave, COBRA, and other compensation and benefits processes when required.
2026-06-25T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and service-oriented team member to support daily front office and workplace operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office activity, and ensuring visitors and internal teams receive responsive administrative support. The role sits within a fast-paced real estate and property setting and requires strong organization, attention to detail, and confidence handling routine office needs. Responsibilities: • Welcome guests, candidates, and business partners, provide a positive first impression, and manage check-in procedures in line with site security expectations. • Answer and direct incoming calls, respond to general inquiries, and help maintain smooth communication across the office. • Coordinate meeting spaces by arranging room setups, confirming technology availability, and organizing food service or other support needs before scheduled events. • Submit requests for building-related services such as housekeeping or facilities assistance to keep shared spaces prepared and presentable. • Handle day-to-day administrative support, including sorting deliveries, distributing mail, processing packages, and maintaining essential office materials. • Monitor incoming and outgoing shipments, arrange courier or messenger support when required, and help track deliveries accurately. • Assist with guest accommodations by helping organize transportation, reservations, or other hospitality-related arrangements as needed. • Complete assigned tasks by following established procedures, escalating non-routine issues appropriately, and maintaining accuracy in routine office operations.
2026-07-15T00:00:00Z

Executive Assistant

Paterson, NJ
onsite
Temporary to Hire
43.5385 - 50.413 USD / Hourly
We are looking for an Executive Assistant to support senior leadership near Passaic, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage executive priorities, keep meetings and communications running smoothly, and handle sensitive information with sound judgment. The person in this role will play a key part in coordinating board-related activities, preparing high-quality materials, and helping leadership stay aligned on follow-up items and strategic commitments. Responsibilities:• Oversee a demanding executive schedule by arranging appointments, resolving calendar conflicts, and ensuring leaders are prepared for daily commitments.• Organize leadership meetings, conference calls, and special gatherings, including logistics, scheduling, and coordination with internal and external participants.• Create and refine agendas, slide decks, reports, letters, and other executive documents that require a high level of accuracy and excellence.• Write, review, and refine communications for board members, donors, community organizations, and other key partners on behalf of leadership.• Assemble and maintain board meeting materials such as briefing documents, agendas, minutes, and supporting records for effective governance processes.• Manage end-to-end preparation for Board of Directors meetings, including meeting setup, hospitality arrangements, document distribution, and post-meeting follow-up.• Participate in board and leadership meetings when needed, capture detailed notes, and track action items to support timely execution.• Monitor outstanding tasks and commitments, following up with stakeholders to help ensure assignments are completed on schedule.• Act as a trusted point of coordination between executive leadership, the Board of Directors, and external contacts while maintaining strict confidentiality.• Support executive team initiatives, travel coordination, fundraising efforts, and organization-wide events as needed.
2026-07-17T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to support senior leaders within a mission-driven non-profit organization. This contract-to-permanent opportunity is ideal for a highly organized individual who can balance executive support, departmental coordination, and confidential communications in a fast-moving environment. The role requires strong judgment, excellent communication skills, and the ability to keep priorities on track while managing multiple administrative activities. This hybrid position also offers the chance to contribute to the daily effectiveness of the Strategic Initiatives department. Responsibilities: • Oversee complex executive calendars in Microsoft Outlook, ensuring meetings, appointments, and travel plans are scheduled accurately and efficiently. • Coordinate business travel, lodging, transportation, and meeting logistics to support seamless executive and departmental operations. • Manage incoming calls and inquiries by screening communications, relaying messages, and directing requests to the appropriate team members. • Prepare and refine written correspondence, track follow-up actions, and help maintain timely communication on behalf of leadership. • Produce accurate expense reports and maintain organized records related to executive and departmental spending. • Support the day-to-day operations of the Strategic Initiatives team by anticipating needs, handling administrative tasks, and keeping workflows organized. • Administer contract-related coordination for the Equitable Justice division, helping move agreements through the appropriate process. • Organize departmental events and meetings, document key discussion points, and monitor outstanding action items after each session.
2026-07-01T00:00:00Z