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24 results for Payment Poster in Providence, RI

Accounts Payable Administrator

Auburn, MA
onsite
Permanent / Full Time
52000.00 - 55000.00 USD / Yearly
We are looking for an Accounts Payable Administrator to support efficient and accurate payment operations for our team in Auburn, Massachusetts. This position focuses on invoice handling, expense review, and vendor account coordination while helping maintain strong financial records. The ideal candidate brings prior accounts payable experience, sound judgment, and a careful approach to detail in a fast-paced environment. Responsibilities:• Review and enter vendor invoices with accuracy, including matching purchasing documents and receiving records before payment approval.• Prepare and code invoices that are not tied to purchase orders to ensure proper accounting treatment and documentation.• Support recurring payment cycles by assisting with weekly check processing and electronic fund transfers.• Record and apply vendor credit memos and keep related account activity up to date.• Track advance payments made to suppliers and maintain clear supporting records for reconciliation purposes.• Communicate with vendors to research discrepancies, answer payment questions, and resolve outstanding issues promptly.• Examine employee reimbursement submissions to confirm eligible expenses, identify exceptions, and ensure accurate posting.• Contribute to tax and reporting support activities as needed, including documentation related to expense records and vendor payments.• Perform additional accounts payable and administrative tasks that help keep financial operations running smoothly. For immediate consideration please reach out to me directly. Eric Lebow 508-205-2127
2026-06-08T13:43:39Z

Accounts Payable Clerk

Shrewsbury, MA
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a growing organization in Shrewsbury, Massachusetts. This Long-term Contract position is well suited for someone who is highly organized, comfortable working with financial records, and able to manage a steady flow of invoices with accuracy. The person in this role will help keep accounts payable activities running smoothly while assisting with additional administrative and finance-related assignments as needed. Responsibilities: • Review incoming invoices, verify details for accuracy, and enter payment information into the appropriate system in a timely manner. • Assign correct accounting codes to invoices to ensure expenses are recorded properly and consistently. • Prepare and support scheduled check runs while helping maintain organized payment processing records. • Perform high-volume data entry with close attention to detail to support accounts payable workflows. • Communicate with internal teams or vendors to clarify invoice discrepancies and resolve routine payment-related questions. • Assist with special projects and other finance support tasks based on departmental priorities. • Maintain orderly files and documentation for invoices, approvals, and payment activity for audit and tracking purposes.
2026-06-23T18:18:46Z

AR/Collections Specialist

Worcester, MA
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are looking for a detail-oriented AR/Collections Specialist to support account resolution and payment activity for customers in Massachusetts. This position focuses on maintaining accurate account records, responding to billing-related questions, and helping reduce overdue balances through clear and effective communication. The ideal candidate brings strong collections experience and a customer-focused approach to resolving payment issues efficiently. Responsibilities:• Communicate with customers to resolve outstanding balances and encourage timely payment through consistent follow-up.• Respond to questions related to invoices, payment activity, and account standing with clear and helpful information.• Post incoming payments accurately and reconcile account activity to ensure records remain current and correct.• Review customer accounts for past-due items and take appropriate action to support collection efforts.• Process refunds and apply account credits when adjustments are required.• Maintain organized documentation of collection activity, customer communications, and account updates.• Work collaboratively with internal teams to address billing discrepancies and support account resolution.• Deliver a high level of customer service while balancing collection goals and account accuracy. For immediate consideration please call me directly Eric Lebow 508-205-2127
2026-06-16T16:18:47Z

Accounts Payable Clerk

Needham, MA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day payables operations for a company in Needham, Massachusetts. This Contract position is ideal for someone who can manage a steady volume of invoices, communicate effectively with vendors, and help keep payment activity accurate and timely. The right candidate will bring strong attention to detail and a dependable approach to financial administration. Responsibilities: • Review incoming invoices, verify supporting details, and enter payment information accurately into the accounting system. • Assign proper coding to invoices to ensure expenses are recorded to the correct accounts and departments. • Communicate with vendors to address billing questions, clarify discrepancies, and provide status updates on payments. • Prepare and support check run activities, helping ensure payments are processed according to established timelines. • Monitor outstanding invoices and follow up on pending items to keep accounts payable records current and organized. • Maintain complete and accurate documentation for invoices, approvals, and payment transactions. • Partner with internal stakeholders to resolve invoice issues and support efficient workflow throughout the payables process.
2026-06-15T15:13:45Z

Accounting Clerk

Quincy, MA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for an Accounting Clerk to support day-to-day accounting operations for a fully onsite team in Quincy, Massachusetts. This Long-term Contract opportunity is ideal for someone who brings billing exposure, strong data accuracy, and a practical understanding of core accounting processes. The person in this role will help keep payment activity, documentation, and account records organized while contributing to efficient administrative support across the function. Responsibilities: • Receive and organize incoming mail, then prepare payment items for timely processing. • Enter payment details with accuracy, assist with deposit activities, and help reconcile batch totals. • Maintain financial records by scanning, indexing, and filing supporting documents such as tax forms and mailing confirmations. • Update account notes and prepare routine written communications related to payment and account activity. • Support collection-related tracking, reporting, and general clerical administration for the accounting team. • Assist with check voids, account removals, and abandoned property tasks in accordance with established procedures. • Help ensure documentation is complete and accessible to support daily accounting operations and audit readiness.
2026-05-26T15:38:50Z

Accounts Payable Specialist

Worcester, MA
onsite
Permanent / Full Time
62000.00 - 66000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to support day-to-day payable operations for our construction business in Worcester Massachusetts. This role is ideal for someone who is highly organized, accurate with financial details, and confident managing invoice flow, vendor communication, and payment activity. The position plays an important part in keeping records current, supporting reporting needs, and helping the accounting team maintain smooth financial operations. Responsibilities:• Review incoming invoices and related documentation, confirm approvals, and verify that charges align with company policies and project requirements.• Record payable transactions in the company’s accounting and operations systems, applying the correct cost coding and maintaining accurate data entry.• Investigate billing issues and coordinate with vendors, project teams, and internal departments to resolve discrepancies in a timely manner.• Prepare scheduled payment batches, including checks and recurring disbursements, while ensuring deadlines and controls are followed.• Reconcile multiple corporate credit card accounts and confirm charges are properly documented and allocated.• Maintain vendor account records, respond to payment status questions, and review statements to clear outstanding items and prevent past-due balances.• Organize payable files across digital and physical systems, including tax and vendor documentation needed for reporting and audit support.• Review employee expense submissions for policy compliance and accuracy, and assist with sub-ledger, general ledger, and aging report reconciliations.• Partner with the broader accounting team during month-end and year-end close, support regulatory requirements such as sales tax and 1099 reporting, and recommend process improvements where appropriate.• Provide occasional support for company events and complete additional accounting-related tasks as assigned by leadership.
2026-06-24T09:08:38Z

AP/Payroll Analyst

Southborough, MA
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an AP/Payroll Analyst to join our team in Southborough, Massachusetts. This position supports both payroll and accounts payable activities, requiring someone who can manage the complete payroll cycle while also handling day-to-day payment operations with accuracy and strong attention to detail. The ideal candidate brings solid experience working in a fully onsite environment and is comfortable balancing deadlines, reconciliations, and compliance responsibilities across multiple financial processes. Responsibilities:• Administer end-to-end biweekly payroll for exempt, non-exempt, and per diem employees, ensuring timely and accurate processing.• Review and maintain timecards and attendance records, resolving discrepancies before payroll is finalized.• Reconcile payroll results, verify deductions and taxes, and support year-end payroll activities as needed.• Manage payroll-related items such as garnishments, tax withholdings, and compliance with applicable payroll regulations.• Perform full-cycle accounts payable duties, including invoice processing for purchase order and non-purchase order transactions.• Handle employee expense reports, prepare check runs and wire payments, and maintain accurate payment documentation.• Reconcile accounts payable records and assist with vendor payment tracking to ensure financial accuracy.• Prepare and support 1099 reporting requirements in accordance with established deadlines.• Use systems such as Sage, UKG Pro, Kronos, and Excel to maintain records, process transactions, and produce reports.• Work onsite on a permanent basis while collaborating with internal teams to support efficient payroll and payables operations. For immediate consideration please call me directly Eric Lebow 508-205-2127
2026-06-16T16:23:46Z

Accounts Receivable Specialist

Pawtucket, RI
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an Accounts Receivable Specialist to support a high-volume receivables function in Pawtucket, Rhode Island. This Long-term Contract position is ideal for someone who is organized, analytical, and confident managing customer account balances while maintaining strong internal and external relationships. The person in this role will help improve collection outcomes, address billing concerns, and contribute to efficient cash activity and reporting processes. Responsibilities: • Oversee a defined group of customer accounts, monitor outstanding balances, and keep aging details current through timely outreach and follow-up. • Work closely with cross-functional partners in operations, account management, and service to research and settle invoice or payment discrepancies. • Review delinquent accounts, determine when further action is needed, and prepare recommendations for escalation, outside collection efforts, or balance write-offs. • Evaluate payment behavior and account trends to support collection planning and drive improvement in receivables performance metrics. • Assist with cash application and related cash activity to ensure payments are recorded accurately and account balances remain up to date. • Contribute to enhancements in accounts receivable workflows by supporting reporting improvements, automation efforts, and process optimization. • Respond to accounting-related questions and provide support on ad hoc assignments and team-driven initiatives. • Approach account challenges with sound judgment, collaboration, and a practical problem-solving mindset.
2026-06-23T20:04:06Z

Accounts Receivable Specialist

Worcester, MA
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for an Accounts Receivable Specialist to support the financial operations of our construction and contractor services business in Worcester, Massachusetts. This role is ideal for a detail-focused individual who can oversee billing activity, maintain accurate customer account records, and help keep cash flow on track through consistent follow-up and strong client communication. You will work closely with internal teams to resolve billing questions, improve receivable processes, and contribute to accurate month-end reporting. Responsibilities:• Create and distribute customer invoices promptly, using contract terms and completed work details to ensure accurate billing.• Review agreements, job information, and billing data to confirm charges are correct before invoices are sent.• Track open balances, follow up on past-due accounts, and support collection efforts in line with company guidelines.• Apply incoming payments, including check and electronic transactions, and keep customer account records current and accurate.• Reconcile account activity, investigate payment discrepancies, and resolve billing concerns with professionalism and urgency.• Partner with sales and operations staff to clarify job details, correct billing issues, and address client questions.• Maintain organized accounts receivable documentation within accounting and operational systems for reporting and audit readiness.• Prepare recurring receivables reports, including aging analysis and payment trends, to support management decision-making.• Assist with month-end and year-end close by entering required financial data and supporting audit-related documentation.• Contribute to process improvements that strengthen billing accuracy, collection efficiency, and compliance with accounting standards. **For immediate consideration please reach out to me by phone asap 508-205-2127, Eric Lebow **
2026-06-16T19:58:56Z

Bookkeeper

Shrewsbury, MA
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for a detail-focused Bookkeeper to support financial operations for a legal organization in Shrewsbury, Massachusetts. This position is well suited for someone who brings strong experience in day-to-day accounting activities, values discretion, and works comfortably in a detail-focused services setting. The ideal candidate is confident managing financial records, coordinating with internal stakeholders and vendors, and keeping transactions accurate in a fast-paced environment. Responsibilities:• Oversee daily bookkeeping activities, maintaining accurate financial records and organized supporting documentation.• Process invoices and payments, ensuring accounts payable transactions are completed correctly and on schedule.• Manage client billing, incoming payments, and follow-up activities related to accounts receivable.• Reconcile bank accounts and other financial balances regularly to identify and resolve discrepancies promptly.• Use QuickBooks and Excel to track financial activity, prepare routine reports, and support month-to-month accounting needs.• Coordinate with team members and external vendors to answer payment questions and keep financial workflows moving efficiently.• Monitor multiple accounting priorities at once while meeting deadlines and maintaining a high level of accuracy.• Help maintain confidentiality and sound financial controls when handling sensitive information in a legal environment.
2026-06-19T14:43:47Z

Accounts Receivable Clerk

East Falmouth, MA
onsite
Temporary to Hire
25.00 - 27.00 USD / Hourly
We are looking for a detail-oriented Accounts Receivable Clerk to support daily receivables activity for a growing team in Massachusetts. This contract opportunity with permanent potential is ideal for someone who works accurately, learns quickly, and can adapt to changing priorities in a fast-paced accounting environment. The person in this role will help maintain timely cash activity, support account follow-up, and contribute to smooth day-to-day financial operations. Responsibilities: • Record daily customer payments and apply cash accurately to the appropriate accounts. • Prepare and review reports related to receivables activity, including transaction tracking for wire payments. • Coordinate the setup and maintenance of third-party payment portals to support customer account access. • Reach out to customers as needed regarding past-due balances and assist with commercial collections follow-up. • Enter credit memos into the general ledger with close attention to accuracy and proper documentation. • Support billing and cash application processes to help keep account records current and reconciled. • Assist with additional accounting and administrative tasks as business needs arise.
2026-06-18T15:38:44Z

Accounts Payable Clerk

Leominster, MA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Accounts Payable Clerk to join a manufacturing organization in Leominster, Massachusetts on a Contract basis. This opportunity is well suited for someone who enjoys detailed financial processing, maintains strong accuracy, and can keep payment activity moving efficiently. The person in this role will support day-to-day accounts payable operations while contributing to additional projects as needed. Responsibilities: • Review and process vendor invoices in a timely manner while verifying supporting details for accuracy and completeness. • Assign proper accounting codes to invoices and ensure expenses are recorded in the correct categories. • Prepare and coordinate weekly payment runs so vendors are paid according to approved schedules. • Reconcile invoice information with purchase documentation and resolve discrepancies with internal teams or suppliers. • Maintain organized accounts payable records and supporting documentation for audit and reporting purposes. • Assist with ad hoc finance assignments and special projects that support the accounting team’s priorities.
2026-06-22T13:38:45Z

Collections Specialist

Norwich, CT
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
Our client in Norwich, Connecticut is seeking a detail-oriented Collections Specialist for a contract opportunity. This role is ideal for a professional with strong communication skills, a customer-focused approach, and experience managing business-to-business or consumer collections. The Collections Specialist will play a key role in supporting cash flow by following up on outstanding accounts and resolving billing issues in a timely manner.Key Responsibilities:<ul><li>Contact customers regarding past-due accounts by phone, email, and written correspondence</li><li>Monitor aging reports and prioritize collection efforts</li><li>Research and resolve account discrepancies, billing issues, and payment disputes</li><li>Maintain accurate records of collection activity and account status</li><li>Collaborate with internal departments to resolve customer concerns and support account reconciliation</li><li>Process payments and update account information as needed</li><li>Recommend accounts for escalation when appropriate</li><li>Support month-end reporting related to accounts receivable and collections</li></ul>
2026-06-24T15:33:43Z

Billing and Collections Specialist

Shrewsbury, MA
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for a detail-oriented Billing and Collections Specialist to support client invoicing and receivables operations in Shrewsbury, Massachusetts. This position plays an important role in maintaining accurate billing records, coordinating with legal professionals on account activity, and helping ensure timely payment collection. The ideal candidate brings experience in billing and collections, strong organizational skills, and the ability to manage sensitive financial information with professionalism and discretion. Responsibilities:• Partner with attorneys and internal staff to review outstanding account balances and support timely follow-up on receivables.• Record collection efforts consistently and prepare status updates that outline account activity and progress for leadership review.• Monitor unbilled work with legal teams and help track expected invoice timing to support accurate revenue follow-through.• Prepare and send client statements, process card payments, and post incoming cash receipts to the appropriate accounts.• Create billing memos, complete transfers and adjustments, and issue invoices with a high level of accuracy.• Manage monthly electronic billing tasks, including establishing billing arrangements for new client matters when needed.• Provide billing histories, duplicate invoices, and audit-related reporting in response to internal or client requests.• Review new client and matter intake details, maintain billing system records, support alternative fee setup, and assist with month-end billing distribution and related administrative tasks.• Maintain organized financial documentation, follow firm procedures, and travel to other office locations when business needs require it. **For immediate consideration please call me directly! 508-205-2127, Eric Lebow**
2026-06-08T20:18:46Z

Accounts Payable Specialist

Lincoln, RI
onsite
Permanent / Full Time
53000.00 - 55000.00 USD / Yearly
Our client, based in Smithfield Rhode Island is actively interviewing for an accounts payable specialist. In this role, you will oversee essential financial processes, ensuring accuracy and efficiency in all accounts payable functions. This position requires strong organizational skills and a commitment to maintaining accurate financial records. Responsibilities:• Process and verify invoices for accuracy, ensuring proper coding and timely payment.• Conduct bank reconciliations to ensure alignment of financial records with bank statements.• Perform data entry tasks with precision, maintaining up-to-date records in financial systems.• Manage accounts payable functions, including check runs and posting cash transactions.• Collaborate with internal teams to resolve discrepancies and ensure compliance with company policies.• Utilize software tools such as Microsoft Excel, Oracle, and SAP to manage financial data effectively.• Reconcile vendor statements and address any outstanding balances or issues.• Assist in preparing reports related to accounts payable activities for management review
2026-05-26T14:38:46Z

Billing Clerk

Randolph, MA
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Billing Clerk to support a busy team in Massachusetts. This contract opportunity is ideal for someone who enjoys accurate data work, resolving discrepancies, and communicating with internal teams and customers to keep billing processes on track. The role offers a permanent Monday through Friday schedule with flexible start times and the potential to become a long-term position based on performance. Responsibilities: • Enter billing details and create customer orders with a high level of accuracy and attention to deadlines. • Review invoices and account information to identify discrepancies, missing details, or incorrect charges. • Investigate billing issues by gathering information and following up with field offices, customers, or other internal contacts. • Maintain organized billing records and update system information to support timely and accurate processing. • Use billing software and spreadsheet tools to track transactions, verify data, and support reporting needs. • Communicate clearly with stakeholders to resolve questions related to invoices, orders, and account activity. • Assist with general administrative tasks related to the billing function as needed by the team.
2026-06-17T20:28:39Z

AP/AR Clerk

Framingham, MA
onsite
Permanent / Full Time
50000.00 - 58000.00 USD / Yearly
We are looking for an AP/AR Clerk to support daily accounting operations for a manufacturing organization in Framingham, Massachusetts. This position is suited for someone who can manage payables and receivables accurately, maintain organized financial documentation, and handle cash-related transactions with care. The ideal candidate brings strong bookkeeping knowledge, attention to detail, and the ability to keep account activity current and well documented. Responsibilities:• Process incoming and outgoing financial transactions, ensuring invoices, payments, and account activity are recorded accurately and on time.• Maintain complete bookkeeping records by updating ledgers, reconciling balances, and organizing supporting documentation for routine accounting activity.• Receive, track, and apply customer payments to the appropriate accounts while resolving discrepancies in a timely manner.• Handle cash-related transactions securely and prepare accurate records for daily and periodic balancing.• Review account details for accuracy, investigate inconsistencies, and make corrections to keep financial information current.• Support accounts payable and accounts receivable workflows by monitoring due dates, preparing entries, and following up on outstanding items.• Preserve orderly financial files and account histories to support reporting, audits, and internal recordkeeping needs.
2026-06-12T18:28:41Z

Billing Analyst

Marlborough, MA
onsite
Permanent / Full Time
85000.00 - 95000.00 USD / Yearly
We are looking for a detail-oriented Billing Analyst to join our Accounting and Finance team in Marlborough, Massachusetts. In this role, you will help manage the complete billing and revenue cycle, ensuring invoices are accurate, revenue activity is recorded properly, and reporting remains dependable. This opportunity is well suited to someone who works effectively in a fast-moving SaaS environment, enjoys refining financial processes, and collaborates well across teams. Responsibilities:• Generate and distribute accurate invoices for subscription services, appraisal work, and implementation-related revenue.• Review executed customer agreements to confirm billing terms, pricing, and invoicing details are applied correctly.• Oversee recurring billing calendars, monitor renewals, and keep billing cycles on schedule with a high level of accuracy.• Assist with month-end, quarter-end, and year-end revenue close activities, including preparing supporting journal entries.• Track deferred revenue balances and perform reconciliations to ensure records remain complete and accurate.• Reconcile revenue-related accounts each month, research discrepancies, and resolve variances in a timely manner.• Analyze changes in recurring revenue, customer attrition, account growth, and contract updates to support financial visibility.• Recommend and help implement improvements that increase efficiency, strengthen accuracy, and support scalable billing operations.• Partner with finance and accounting colleagues on reporting enhancements, close support, audit preparation, and responses to billing-related customer questions. **for immediate consideration please call me directly, Eric Lebow 508-205-2127**
2026-06-08T21:28:41Z

Accounting Associate

Framingham, MA
onsite
Permanent / Full Time
65500.00 - 75500.00 USD / Yearly
We are looking for an Accounting Associate to help keep daily financial operations accurate, organized, and on schedule in Framingham, Massachusetts. This position supports both payables and receivables by handling transaction processing, maintaining clean records, and communicating with customers and vendors to resolve routine issues. The ideal candidate is comfortable working with accounting systems, managing several deadlines at once, and contributing to a dependable month-end close process. Responsibilities:• Manage the full accounts payable workflow by reviewing invoices, entering data accurately, and preparing timely payments.• Create customer billing records, issue invoices, and record incoming payments to keep receivables current.• Track overdue balances and communicate with customers to encourage prompt collection of outstanding amounts.• Compare account activity against supporting records and resolve discrepancies in vendor and customer balances.• Assist with month-end accounting tasks, including reconciliations and preparation of supporting documentation.• Maintain organized financial files and ensure accounting records are complete, accurate, and easy to retrieve.• Partner with other accounting team members on assigned projects and provide support for additional operational needs.
2026-06-04T19:08:42Z

Bookkeeper

Worcester, MA
onsite
Permanent / Full Time
60000.00 - 68000.00 USD / Yearly
We are looking for a meticulous Bookkeeper to support day-to-day accounting activities for a nonprofit organization and its related entities in the greater Worcester County area. This role is ideal for someone who enjoys working with detailed financial records, maintaining accuracy across multiple accounts, and partnering with internal teams to keep operations running smoothly. The position works closely with the Treasurer, leadership, and administrative staff to manage core accounting tasks and ensure dependable financial information across the organization. Responsibilities:• Maintain accurate financial records for the organization and affiliated entities, ensuring transactions are recorded completely and correctly.• Process vendor invoices, issue payments on schedule, and monitor outstanding obligations to support efficient accounts payable operations.• Prepare customer billing, post incoming payments, and follow up on open balances to keep accounts receivable current.• Reconcile bank accounts and other balance sheet accounts regularly, identifying discrepancies and resolving issues promptly.• Track and record intercompany activity across multiple entities, making sure transactions are properly matched and balanced.• Use Sage 50 and related systems to manage bookkeeping workflows, produce routine financial data, and support month-end close activities.• Collaborate with sales, management, and administrative teams to verify financial details connected to operational and eCommerce activity, including Shopify transactions when applicable.• Assist with assigned accounting duties previously handled at a senior level, helping strengthen daily financial operations and reporting support. For immediate consideration please call me directly 508-205-2127- Eric Lebow
2026-06-11T18:44:10Z

Accounts Payable Specialist

Waltham, MA
onsite
Temporary / Contract
36.00 - 36.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join a high-tech pharm/biotech organization in Waltham, Massachusetts on a Contract basis. This position supports core accounting operations through invoice processing, cash activity posting, account reconciliation, and expense-related assistance. The ideal candidate is comfortable working across multiple financial tasks, partnering with colleagues, and using Excel and accounting platforms to keep records accurate and current. Responsibilities: • Manage accounts payable activities by reviewing invoices, supporting payment processing, and helping maintain accurate vendor records. • Record cash transactions in a timely manner and ensure entries are properly reflected in the accounting system. • Reconcile account balances regularly, investigate discrepancies, and help resolve outstanding issues. • Assist with expense report administration to support accurate documentation and policy compliance. • Contribute to project accounting and fixed asset tracking to help maintain organized financial records. • Work closely with internal team members to coordinate daily accounting tasks and meet reporting deadlines. • Provide support for additional assignments and special projects based on business needs. • Use Excel and tools such as NetSuite, Concur, and invoice scanning platforms to support efficient financial operations. • Participate in reporting-related activities associated with the organization’s use of Adaptive as needed.
2026-06-17T16:08:45Z

Full Charge Bookkeeper

Palmer, MA
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for a detail-oriented Full Charge Bookkeeper to support day-to-day accounting operations for a business in Massachusetts. This contract opportunity with permanent potential is well suited for someone who can manage the full bookkeeping cycle with accuracy, sound judgment, and a hands-on approach. The position will play a key role in maintaining organized financial records, supporting cash flow tracking, and ensuring routine accounting tasks are completed on time. Responsibilities: • Manage complete bookkeeping activities, including recording financial transactions and maintaining accurate general ledger data. • Process vendor invoices, schedule payments, and monitor outstanding obligations to keep accounts payable current. • Prepare customer billing, post incoming payments, and follow up on open balances to support accounts receivable collections. • Reconcile bank and credit card accounts regularly to confirm accuracy and resolve discrepancies promptly. • Maintain financial records in QuickBooks and ensure accounting entries are entered consistently and correctly. • Assist with month-end closing tasks by reviewing account activity and preparing supporting documentation for reporting. • Organize bookkeeping files and accounting documentation so records remain accessible, complete, and audit-ready.
2026-06-16T20:48:42Z

Mission Critical Accounts Coordinator

Boston, MA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for a Mission Critical Accounts Coordinator to support the financial administration of active projects in Boston, Massachusetts. This position works closely with project leaders and finance partners to keep billing, budget tracking, and account reconciliation accurate throughout the full project lifecycle. The ideal candidate brings strong project accounting knowledge, a careful eye for detail, and the confidence to manage follow-up activities in a fast-moving environment. Responsibilities: • Oversee project financial administration from initial setup through final closeout, ensuring records remain accurate and complete at each stage. • Prepare and issue client invoices, review billing details for accuracy, and resolve discrepancies in a timely manner. • Monitor project budgets and financial performance by updating cost data, tracking commitments, and supporting forecast reviews. • Partner with project managers and internal finance teams to maintain alignment on contract terms, billing status, and revenue-related reporting. • Review project documentation for compliance with contractual and financial requirements before billing and account processing. • Follow up on outstanding balances, coordinate collection efforts, and help reduce delays in payment receipt. • Maintain billing information within computerized systems and generate statements, reports, and supporting documentation as needed. • Contribute to efficient project execution by identifying financial issues early and communicating next steps to the appropriate stakeholders.
2026-06-18T12:58:46Z

Legal Billing Specialist

Boston, MA
onsite
Permanent / Full Time
100000.00 - 125000.00 USD / Yearly
Our client, a successful civil litigation law firm, is seeking an experienced Legal Billing Specialist to join their team in Boston, Massachusetts. In this role, you will play a crucial part in managing all aspects of legal billing and invoice processing, ensuring compliance and accuracy across various client platforms. Location: Boston, MASchedule: Hybrid (3 days in office, 2 days remote)Salary: $100,000 - $125,000 (depending on experience) Responsibilities:<ul><li>Prepare, generate, and manage attorney pre-bills for review and submission</li><li>Maintain and manage attorney time entries and billing data</li><li>Must be conversant in LEDES (Legal Electronic Data Exchange Standard)</li><li>Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag.</li><li>Ensure compliance with client billing guidelines and resolve billing rejections or issues</li><li>Track billing status and follow up on outstanding invoices</li><li>Coordinate vendor payments and ensure expenses are properly invoiced and billed</li><li>Work closely with the firm’s external bookkeeper during monthly visits</li><li>Assist with check requests and internal financial coordination</li><li>Interface with outsourced payroll and HR vendors as needed</li><li>Provide general administrative and billing support to attorneys and managing partners</li></ul>
2026-05-29T19:43:49Z