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20 results for Office Assistant in Providence, RI

Office Assistant
  • Boston, MA
  • onsite
  • Temporary / Contract
  • 21.85 - 25.3 USD / Hourly
  • We are looking for an organized and proactive Office Assistant to support daily workplace operations in Boston, Massachusetts. This Long-term Contract position is ideal for someone who can balance administrative coordination, executive support, and vendor communication in a fast-paced office environment. The role will help maintain an efficient, welcoming, and well-supported workplace while ensuring key office processes run smoothly.<br><br>Responsibilities:<br>• Partner with leadership to communicate office needs, monitor daily operations, and help improve administrative workflows and procedures.<br>• Track inventory levels for workplace supplies and arrange timely purchasing of materials, equipment, and office essentials.<br>• Maintain organized and accurate administrative records, files, and other office documentation.<br>• Review and process vendor billing, follow up on approvals, and help ensure invoices are paid within required timeframes.<br>• Provide day-to-day administrative support to executives, including preparing materials and handling routine coordination tasks.<br>• Organize calendars, schedule meetings and appointments, and resolve conflicts to keep priorities on track.<br>• Support employee onboarding activities, maintain personnel records, and assist with general HR-related coordination.<br>• Arrange employee travel logistics, including bookings and itinerary support, while managing related details.<br>• Oversee office services and workplace events by coordinating catering, happy hours, maintenance requests, and external service providers, while also guiding and supporting the office assistant team as needed.
  • 2026-10-28T00:00:00Z
Office Manager
  • Framingham, MA
  • onsite
  • Permanent / Full Time
  • 26880 - 30720 USD / Yearly
  • <p>We are looking for an organized and proactive Part-time Office Manager to oversee daily administrative operations and keep the office running efficiently in the Framingham, MA area. This role is ideal for someone who is comfortable balancing people support, financial administration, and process coordination within a trades or landscaping environment. The successful candidate will bring strong software skills, sound business judgment, and the ability to create structure across both office and field-facing activities.</p><p><br></p><p>Responsibilities:</p><p>• Direct day-to-day office operations, ensuring administrative workflows are handled accurately and efficiently.</p><p>• Coordinate employee-related administrative tasks and help support a well-organized workplace environment.</p><p>• Maintain up-to-date business documentation and personnel records with a high level of accuracy and confidentiality.</p><p>• Assist with accounting-related activities, including administrative support for financial reporting and payable processes.</p><p>• Examine pricing details, labor hours, and material information to help confirm accurate operational and financial records.</p><p>• Partner with organizational leadership to address financial administrative needs and support informed decision-making.</p><p>• Identify opportunities to streamline office procedures and build more consistent internal systems.</p><p>• Learn, adopt, and manage business software tools, including QuickBooks Online, to support office effectiveness.</p><p>• Serve as a link between field teams and office functions so information and processes remain aligned.</p><p>• Provide hands-on support for leadership initiatives, operational problem-solving, and special assignments as needed.</p>
  • 2026-10-14T00:00:00Z
Administrative Assistant
  • Canton, MA
  • onsite
  • Temporary / Contract
  • 18.2115 - 21.087 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to support a nonprofit organization’s service extension team in Canton, Massachusetts. This Contract position offers the opportunity to help coordinate daily administrative activities while assisting with donation intake and community support processes. The ideal candidate will bring strong organizational skills, professionalism, and the ability to manage multiple tasks in a part-time office setting.<br><br>Responsibilities:<br>• Coordinate the intake, sorting, and distribution of donated items to ensure materials are handled accurately and efficiently.<br>• Review assistance requests, gather required information, and help determine applicant eligibility for available donation programs.<br>• Maintain organized records, update administrative data, and support accurate documentation for department activities.<br>• Provide general office support by managing correspondence, answering inbound calls, and assisting with front-desk or receptionist-related tasks.<br>• Use Microsoft Office applications to prepare reports, track information, schedule communications, and support team operations.<br>• Assist the service extension department with day-to-day administrative duties that help keep workflows timely and well organized.
  • 2026-10-26T00:00:00Z
Administrative Assistant
  • Worcester, MA
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • <p>Robert Half&#39;s client in Worcester MA is seeking an Administrative Assistant to help support their education program within the medical space for a long term engagement!</p><p><br></p><p>Responsibilities include:</p><p>- Administrative work to set up scenarios for medical students</p><p>- Scheduling</p><p>- Arranging training</p><p>- Communications with various internal coordinators</p><p>- Light communication to external vendors</p><p>- Keep workplace organized</p><p>- Phone/Email correspondence</p><p>- Assessment support (assist medical students and per diem employees who are acting as patients with any guidance they may need during trainings)</p><p>○ Check-in</p><p>○ Set up orientations</p><p>○ Ensure everyone arrives on time</p><p>○ Print schedules</p><p>○ Make announcements (as needed)</p><p><br></p><p>Start Date: 10/5</p><p>End Date: Through end of year (could extend)</p><p>Hours: M-F | 8:30am-4:30pm &amp; someone who can be flexible to work different hours on day of events!</p><p>Work Type: On-site</p><p>Pay Rate: $19.50+ (dependent on experience) </p><p><br></p><p>**If interested, APPLY now</p>
  • 2026-10-22T00:00:00Z
Administrative Assistant
  • Woods Hole, MA
  • onsite
  • Temporary to Hire
  • 23.75 - 27.5 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Assistant to support fundraising and office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing donor-related administrative work with day-to-day coordination in a mission-driven environment. The person in this role will contribute to accurate recordkeeping, donor support activities, gift administration, and general office functions while handling sensitive information with care.<br><br>Responsibilities:<br>• Oversee donor data upkeep in Raiser’s Edge, ensuring records remain accurate, current, and reliable for development activities.<br>• Prepare and distribute database queries, reports, imports, and exports that help guide fundraising efforts and donor engagement.<br>• Research donor backgrounds and update constituent profiles to strengthen stewardship and outreach initiatives.<br>• Assist with donation entry, gift tracking, and reconciliation tasks to support accurate financial and development records.<br>• Coordinate acknowledgment letters, stewardship communications, mailings, and management of donor-related gift inventory.<br>• Provide day-to-day administrative support to fundraising personnel, including drafting correspondence and processing expense documentation.<br>• Help manage vendor-related paperwork, routine office needs, and ordering of supplies to keep operations running smoothly.<br>• Safeguard confidential donor and financial information while following established administrative and reporting procedures.
  • 2026-10-29T00:00:00Z
Legal Assistant
  • Boston, MA
  • onsite
  • Permanent / Full Time
  • 70000 - 130000 USD / Yearly
  • We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters.<br><br>Responsibilities:<br>• Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy.<br>• File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines.<br>• Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials.<br>• Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics.<br>• Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments.<br>• Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake.<br>• Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems.<br>• Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
  • 2026-10-08T00:00:00Z
Office Services Associate
  • Boston, MA
  • onsite
  • Temporary / Contract
  • 18 - 19.35 USD / Hourly
  • We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs.<br>• Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations.<br>• Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule.<br>• Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns.<br>• Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed.<br>• Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation.<br>• Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness.<br>• Handle confidential documents with discretion and follow company and client policies at all times.<br>• Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
  • 2026-10-27T00:00:00Z
Administrative Assistant/Receptionist
  • Allston, MA
  • onsite
  • Permanent / Full Time
  • 60000 - 65000 USD / Yearly
  • We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests.<br><br>Responsibilities:<br>• Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department.<br>• Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up.<br>• Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed.<br>• Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution.<br>• Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use.<br>• Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients.<br>• Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel.<br>• Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized.<br>• Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations.<br>• Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
  • 2026-10-24T00:00:00Z
Legal Administrative Assistant
  • Boston, MA
  • onsite
  • Permanent / Full Time
  • 85000 - 115000 USD / Yearly
  • <p>Our client, a full-service law firm, is seeking a <strong>Litigation Legal Administrative Assistant </strong>to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment.</p><p><br></p><p><strong>Role: </strong>Litigation Legal Administrative Assistant</p><p><strong>Location:</strong> Boston, MA</p><p><strong>Salary: </strong>$85,000 - $115,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (4 days in, 1 day remote) after onboarding period</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
  • 2026-10-14T00:00:00Z
Legal Administrative Assistant
  • Boston, MA
  • onsite
  • Permanent / Full Time
  • 95000 - 112000 USD / Yearly
  • <p>Robert Half is partnering with an in-house organization in their search for a Legal administrative Assistant to join their team. This role is located in the Greater Boston area and has a hybrid work model of 4 days in office, 1 day remote. This position is ideal for an experienced legal administrative assistant who can manage competing priorities, maintain accuracy in sensitive work, and operate confidently in a fast-paced environment. The role requires strong judgment, careful attention to detail, and the ability to build effective working relationships while handling confidential matters with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative and legal support to the General Counsel, ensuring priorities are organized and critical matters are addressed promptly.</p><p>• Coordinate complex scheduling, maintain calendars, and arrange meetings while balancing shifting demands and deadlines.</p><p>• Prepare, edit, proofread, and organize legal correspondence, reports, and other documents with a high level of accuracy.</p><p>• Manage electronic filing processes and maintain orderly records for legal and administrative materials.</p><p>• Review documents for completeness, formatting, and consistency before submission or distribution.</p><p>• Track action items, monitor deadlines, and follow up on outstanding requests to help keep legal work moving efficiently.</p><p>• Handle sensitive information with discretion and sound judgment while supporting confidential legal matters.</p><p>• Assist with office processes and administrative workflows related to legal operations as needed.</p>
  • 2026-10-28T00:00:00Z
Part Time Administrative Assistant
  • Cambridge, MA
  • onsite
  • Temporary / Contract
  • 17.4135 - 20.163 USD / Hourly
  • We are looking for a dependable Part Time Administrative Assistant to support daily office operations for an education-focused organization. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks on track. The person in this role will help maintain a welcoming front office environment while providing accurate clerical support across a range of day-to-day activities.<br><br>Responsibilities:<br>• Manage front desk and general office support activities to ensure smooth daily operations.<br>• Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate contacts.<br>• Perform data entry with a high level of accuracy while maintaining organized administrative records.<br>• Welcome visitors and provide courteous receptionist support in a detail-oriented office setting.<br>• Assist with scheduling, document preparation, filing, and other clerical tasks as needed.<br>• Monitor administrative workflows and help keep office information current and accessible.
  • 2026-10-28T00:00:00Z
Sales Assistant
  • Burlington, MA
  • onsite
  • Permanent / Full Time
  • 50000 - 60000 USD / Yearly
  • We are looking for a motivated Sales Assistant to support daily sales activity and help create a positive customer experience in Burlington, Massachusetts. This role focuses on responding to inquiries, identifying sales opportunities, and assisting the team with outreach and follow-up efforts. The ideal candidate is comfortable communicating with customers, organized in managing multiple priorities, and eager to contribute to revenue growth.<br><br>Responsibilities:<br>• Respond to incoming customer inquiries promptly and provide accurate product or service information.<br>• Conduct outbound outreach to prospective clients to generate interest and uncover new business opportunities.<br>• Support the sales team by preparing quotes, tracking leads, and maintaining up-to-date records in sales systems.<br>• Assist with follow-up communication to move prospects through the sales process and strengthen customer relationships.<br>• Coordinate with internal teams to ensure timely resolution of customer questions and order-related issues.<br>• Monitor sales activity and help organize reporting on pipeline progress and customer interactions.<br>• Contribute to day-to-day sales operations by scheduling meetings, preparing materials, and handling administrative support tasks.
  • 2026-10-21T00:00:00Z
Receptionist
  • Groton, CT
  • onsite
  • Temporary / Contract
  • 18 - 20 USD / Hourly
  • <p>We are seeking a <strong>dependable and customer-focused Receptionist</strong> for a long-term contract opportunity in <strong>Groton, Connecticut</strong>. This role is a great fit for someone who enjoys helping people, thrives in a busy clinical setting, and takes pride in creating a welcoming and organized front-desk experience. You will play an important role in supporting patients, coordinating appointments, and keeping daily administrative operations running smoothly. Based on general knowledge.</p><p><br></p><p>What You’ll Do</p><ul><li>Greet patients and visitors warmly and create a positive first impression at the front desk. Based on general knowledge.</li><li>Answer incoming calls, respond to routine questions, and direct messages or urgent concerns to the appropriate team members. Based on general knowledge.</li><li>Schedule appointments, maintain provider calendars, and help support an efficient daily patient flow. Based on general knowledge.</li><li>Complete patient check-in tasks, confirm demographic information, and collect required forms or documentation. Based on general knowledge.</li><li>Verify insurance information and help confirm coverage details before or during patient visits. Based on general knowledge.</li><li>Use <strong>Epic</strong> to update patient records, review appointment details, and support accurate documentation. (Source: Q1 2026_The Demand for Skilled Talent.pdf)</li><li>Provide administrative support in a fast-paced medical office while managing multiple priorities with professionalism and attention to detail. Based on general knowledge.</li></ul><p><br></p><p>What We’re Looking For</p><ul><li>Previous receptionist, front-desk, or medical office support experience. Based on general knowledge.</li><li>Strong communication and customer service skills with a friendly, patient-focused approach. Based on general knowledge.</li><li>Experience working in a fast-paced environment and staying organized throughout the day. Based on general knowledge.</li><li>Familiarity with appointment scheduling, patient intake, and general administrative support. Based on general knowledge.</li><li>Hands-on experience with <strong>Epic</strong> is strongly preferred. (Source: Q1 2026_The Demand for Skilled Talent.pdf)</li></ul><p><br></p>
  • 2026-10-28T00:00:00Z
Receptionist
  • Watertown, MA
  • onsite
  • Temporary / Contract
  • 19.95 - 23.1 USD / Hourly
  • We are looking for an experienced Receptionist to support daily operations in a high-end showroom in Watertown, Massachusetts. This Long-term Contract position is ideal for someone who excels in a client-facing environment, stays composed during busy periods, and brings strong organizational ability to the front desk. The role requires excellent communication, sound judgment, and confident use of Microsoft Office to help create a seamless experience for visitors and internal teams.<br><br>Responsibilities:<br>• Welcome guests courteously, guide them to the appropriate contact, and create a positive first impression upon arrival.<br>• Answer and route incoming phone calls efficiently, provide accurate information, and record detailed messages when needed.<br>• Coordinate calendars, appointments, and meeting arrangements to support smooth day-to-day scheduling.<br>• Maintain an orderly, detail-oriented showroom and reception area that reflects a high standard of presentation.<br>• Prepare documents, correspondence, spreadsheets, and other administrative materials using Microsoft Office applications.<br>• Support office operations with general administrative tasks and assist team members as priorities shift throughout the day.<br>• Handle confidential information with discretion and maintain a respectful approach in all interactions.<br>• Communicate clearly with clients, colleagues, and leadership to keep front desk and showroom activities running smoothly.<br>• Build familiarity with company offerings so you can respond to visitor questions with clarity and confidence.
  • 2026-10-27T00:00:00Z
Receptionist
  • Smithfield, RI
  • onsite
  • Temporary / Contract
  • 16.5 - 17.5 USD / Hourly
  • We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Rhode Island. This Contract position is ideal for someone who enjoys creating a positive first impression, assisting guests, and keeping communication flowing smoothly throughout the workplace. The person in this role will help manage visitor interactions, coordinate mail handling, and provide dependable customer service in a well-organized setting.<br><br>Responsibilities:<br>• Welcome guests and create a welcoming, friendly experience from arrival through departure.<br>• Guide visitors to the appropriate person or department while maintaining an orderly reception area.<br>• Handle incoming and outgoing mail, ensuring deliveries are sorted and distributed accurately.<br>• Answer general inquiries in person and provide clear, helpful information to employees, clients, and guests.<br>• Support front-desk operations by monitoring visitor traffic and maintaining sign-in procedures as needed.<br>• Coordinate communication between visitors and internal staff to ensure timely assistance and smooth interactions.
  • 2026-10-27T00:00:00Z
Receptionist
  • Providence, RI
  • onsite
  • Temporary to Hire
  • 17 - 20 USD / Hourly
  • We are looking for a dependable Receptionist to join a legal office in Providence, Rhode Island on a contract-to-permanent basis. This position is ideal for someone who communicates clearly, stays organized, and remains calm while assisting callers who may be upset or under stress. You will serve as the first point of contact for the office, helping create a welcoming experience while supporting daily front desk operations. Legal office experience is helpful, but candidates with strong administrative skills and an interest in growing within the legal field are encouraged to apply.<br><br>Responsibilities:<br>• Manage a multi-line phone system by answering incoming calls promptly and directing them to the appropriate staff members.<br>• Place outbound calls as needed by following established talking points and office guidelines while maintaining a courteous approach in every interaction.<br>• Welcome visitors and provide courteous front desk support to ensure a positive first impression of the firm.<br>• Record messages accurately, capture important details, and relay information to the correct team members without delay.<br>• Support routine administrative activities such as data entry, scheduling assistance, and basic clerical tasks using standard office software.<br>• Communicate with individuals who may be experiencing difficult situations and respond with patience, empathy, and composure.<br>• Maintain organized reception and common areas while helping the office run smoothly throughout the day.
  • 2026-10-23T00:00:00Z
Human Resources (HR) Assistant
  • Boston, MA
  • onsite
  • Permanent / Full Time
  • 70000 - 80000 USD / Yearly
  • <p>We are looking for a detail-oriented Talent Services Coordinator to support daily HR operations in Boston, Massachusetts. This role helps deliver a smooth employee experience by coordinating benefits administration, maintaining accurate records, and responding to routine policy and process questions. The position also contributes to key people programs, employee events, and workforce administration across the office.</p><p><br></p><p>Responsibilities:</p><p>• Support the day-to-day administration of employee benefit programs, including medical, life, disability, retirement, and other wellness-related offerings, and help employees during open enrollment periods.</p><p>• Respond to routine employee inquiries regarding HR policies, procedures, and available programs, escalating more complex matters when appropriate.</p><p>• Maintain organized and compliant personnel documentation for current and former employees, manage I-9 records, and handle E-Verify processing accurately.</p><p>• Coordinate office events and employee engagement activities such as appreciation initiatives, wellness programs, holiday celebrations, and community-focused efforts.</p><p>• Assist with the annual performance review cycle by issuing follow-ups, tracking completion progress, and identifying items that need management review.</p><p>• Process employment-related updates in the HR system, including status changes and separations, and provide support with timekeeping and attendance questions in Workday.</p><p>• Help facilitate offboarding activities for departing attorneys to ensure a timely and organized transition.</p><p>• Arrange administrative coverage for reception and secretarial functions during absences and manage overflow support as needed.</p><p>• Contribute to additional HR and administrative projects, including support for other office locations when required. </p>
  • 2026-10-02T00:00:00Z
Accounting Clerk
  • Acton, MA
  • onsite
  • Permanent / Full Time
  • 56000 - 61000 USD / Yearly
  • We are looking for a detail-oriented Accounting Clerk to support daily financial operations in Acton, Massachusetts. This position will handle core accounting activities across payables, receivables, and record maintenance while helping keep transactions accurate and up to date. The ideal candidate is comfortable working with accounting software, managing invoices, and maintaining organized financial data in a fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices, verify supporting details, and prepare payments in a timely manner.<br>• Record incoming customer payments and update account balances to maintain accurate receivable records.<br>• Enter financial information into accounting systems with a high level of accuracy and consistency.<br>• Maintain organized documentation for invoices, payment activity, and other accounting records.<br>• Use QuickBooks and related tools to support routine bookkeeping and transaction tracking.<br>• Review account information for discrepancies and assist with resolving billing or payment issues.<br>• Support ongoing invoice processing activities and help ensure financial records remain current.
  • 2026-09-29T00:00:00Z
Front Desk Receptionist
  • Shrewsbury, MA
  • onsite
  • Permanent / Full Time
  • 42000 - 46000 USD / Yearly
  • <p>We are looking for a Front Desk Receptionist to serve as the first point of contact for our office while helping maintain efficient day-to-day operations. This role combines front desk coverage with administrative support, making it ideal for someone who is organized, dependable, and comfortable handling multiple tasks in a detail-focused setting. The successful candidate will create a positive experience for visitors, manage routine office activities, and assist internal teams with essential clerical work.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests promptly, answer questions, and direct them to the appropriate staff or meeting areas.</p><p>• Manage incoming phone calls effectively, routing inquiries accurately and taking messages when needed.</p><p>• Sort, distribute, and prepare outgoing mail, packages, and deliveries to support smooth office operations.</p><p>• Keep the reception space tidy, presentable, and ready to receive visitors throughout the day.</p><p>• Perform administrative tasks such as entering information, organizing files, and preparing routine documents.</p><p>• Track office supply levels and help coordinate reordering to ensure the workplace remains stocked.</p><p>• Provide day-to-day support to departments by assisting with miscellaneous clerical and operational requests.</p><p>• Take on additional assigned duties that contribute to efficient office administration.</p><p><br></p><p><strong><em><u>**This is an immediate need here! For Quick turn around call me and be prepared to share your resume Immediately 508-205-2127. It is 100% in office, 8-4:30. ** ERIC LEBOW </u></em></strong></p><p><br></p>
  • 2026-10-15T00:00:00Z
Receptionist 5
  • Waltham, MA
  • onsite
  • Temporary / Contract
  • 20 - 23 USD / Hourly
  • We are looking for an experienced and service-oriented Receptionist to support daily front desk operations at a corporate office in Waltham, Massachusetts. This Long-term Contract opportunity is ideal for someone who thrives in a structured environment, communicates confidently with employees and guests, and brings strong administrative and computer skills to a highly visible onsite role. The position requires a welcoming presence, sound judgment, and the ability to keep reception, visitor coordination, and office support activities running smoothly Monday through Friday.<br><br>Responsibilities:<br>• Welcome clients, visitors, vendors, and employees while providing clear direction and maintaining a positive first impression at the front desk.<br>• Manage incoming telephone calls, route inquiries to the appropriate internal contacts, and respond to routine questions with accuracy and courtesy.<br>• Oversee visitor registration activity, including sign-in procedures, badge issuance, access coordination, and the maintenance of accurate guest records.<br>• Maintain logs related to parking, vehicles, keys, and security access materials to support an organized and secure office environment.<br>• Assist with onboarding and offboarding tasks by preparing access items, coordinating administrative steps, and supporting internal employee transitions.<br>• Process inbound and outbound mail, deliveries, and packages to ensure timely distribution and proper tracking.<br>• Contribute to facility and reception performance goals by keeping records updated and supporting reporting tied to operational expectations.<br>• Handle additional office and facilities-related assignments as needed to support day-to-day workplace operations.
  • 2026-10-29T00:00:00Z