18 results for Billing Specialist in Providence, RI

Legal Billing Specialist

Boston, MA
onsite
Permanent
80000 - 105000 USD / Yearly
Our client, a successful civil litigation law firm, is seeking an experienced Legal Billing Specialist to join their team in Boston, Massachusetts. In this role, you will play a crucial part in managing all aspects of legal billing and invoice processing, ensuring compliance and accuracy across various client platforms. Location: Boston, MASchedule: Hybrid (3 or 4 days in office, other days remote)Salary: $80,000 - $105,000 (depending on experience) Responsibilities:<ul><li>Prepare, generate, and manage attorney pre-bills for review and submission</li><li>Maintain and manage attorney time entries and billing data</li><li>Must be conversant in LEDES (Legal Electronic Data Exchange Standard)</li><li>Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag. </li><li>Ensure compliance with client billing guidelines and resolve billing rejections or issues</li><li>Track billing status and follow up on outstanding invoices</li><li>Coordinate vendor payments and ensure expenses are properly invoiced and billed</li><li>Work closely with the firm’s external bookkeeper during monthly visits</li><li>Assist with check requests and internal financial coordination</li><li>Interface with outsourced payroll and HR vendors as needed</li><li>Provide general administrative and billing support to attorneys and managing partners</li></ul>
2026-03-02T00:00:00Z

Tax Specialist

Boston, MA
onsite
Temporary
35 - 40 USD / Hourly
We are seeking an experienced Tax Specialist to support individual, fiduciary, and partnership tax preparation during a busy season workload. This role will focus heavily on preparing and reviewing 1040s, 1041s, and K‑1s, and requires hands-on experience with ProSystem CCH or Axcess. The position is hybrid in downtown Boston. Key Responsibilities:<ul><li>Prepare and review individual (1040), fiduciary (1041), and K‑1 tax returns</li><li>Assist with partnership and trust tax filings</li><li>Ensure timely and accurate tax compliance and documentation</li><li>Research tax issues and support the team with technical questions</li><li>Maintain organized workpapers and support audit requests as needed</li><li>Communicate with clients and internal teams regarding missing information or clarifications</li><li>Contribute to process improvements during peak tax cycles</li></ul>Schedule & Location:<ul><li>Hybrid – Downtown Boston (2–3 days onsite per week)</li></ul>
2026-02-13T00:00:00Z

Contracts Specialist

Storrs-Mansfield, CT
onsite
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Contracts Specialist to join our team in Storrs, Connecticut. In this role, you will be responsible for drafting, negotiating, and managing terms and conditions for contracts related to information technology and telecommunications. This position offers the opportunity to work on diverse agreements, including IT hardware, software, maintenance services, and consulting contracts. This is a long-term contract position ideal for candidates with strong expertise in contract administration and management. Responsibilities: • Draft and negotiate detailed terms and conditions for IT and telecommunications contracts, ensuring compliance with established policies and legal requirements. • Review and manage contracts related to IT hardware, software solutions, maintenance agreements, and consulting services. • Collaborate with internal stakeholders to address contract-related concerns and align agreements with organizational goals. • Conduct thorough evaluations of pricing and contract structures for accuracy and efficiency. • Provide guidance on contract compliance and ensure adherence to relevant statutes and regulations. • Develop and maintain standardized templates for agreements to streamline contract processes. • Resolve contract disputes effectively, ensuring favorable outcomes for the organization. • Analyze contracts to identify risks and propose solutions to mitigate potential issues. • Build and maintain strong relationships with vendors and external partners to facilitate smooth contract negotiations.
2026-02-17T00:00:00Z

Accounting Specialist

Boston, MA
remote
Temporary
24 - 29 USD / Hourly
We are looking for a detail-oriented Accounting Specialist to join our team on a long-term contract basis. This position offers the flexibility on hours, yet requires a part-time commitment of 20 hours per week between Monday- Friday 9am-5pm EST. The ideal candidate will bring strong organizational skills and a solid understanding of accounting principles to support various financial operations. Responsibilities:• Manage accounts receivable processes, including tracking payments and resolving discrepancies.• Prepare and run client expense reports to ensure accuracy and compliance.• Assist in monthly financial statement closings by organizing and reviewing necessary documentation.• Handle credit card documentation and perform thorough reviews for proper record-keeping.• Support audit preparation by organizing relevant files and reports.• Create and maintain detailed Excel reports for financial tracking and analysis.• Contribute to routine accounting tasks, ensuring accuracy and timeliness.• Collaborate with team members to streamline and improve accounting procedures.• Provide assistance in Workday-related tasks, if applicable, to support ongoing processes.
2026-02-27T00:00:00Z

Tax Accountant

Wellesley, MA
onsite
Permanent
95000 - 115000 USD / Yearly
We are looking for a detail-oriented Tax Accountant to join our team in Newton, Massachusetts. This role focuses on corporate tax and accounting tasks, requiring a strong understanding of tax regulations and financial reporting. The ideal candidate will have experience in preparing tax returns, managing journal entries, and maintaining accurate general ledger accounts. Responsibilities:• Prepare and file corporate tax returns in compliance with local, state, and federal regulations.• Review and process sales tax filings, ensuring accuracy and timeliness.• Maintain and reconcile general ledger accounts to ensure financial records are accurate and up-to-date.• Record and adjust journal entries to reflect accurate financial transactions.• Analyze financial data to identify discrepancies and implement corrective measures.• Collaborate with team members to ensure all tax-related deadlines are met.• Assist in audits by providing necessary documentation and financial information.• Stay updated on tax laws and regulations to ensure compliance.• Support other accounting functions as needed, including reporting and analysis.
2026-02-18T00:00:00Z

Accounts Payable Specialist

Newport, RI
onsite
Permanent
52000 - 55000 USD / Yearly
Our Portsmouth based client is seeking an ambitious and motivated accounts payable specialist to join their growing team. This is a great opportunity for recent graduates with a degree in accounting or finance to gain hands on experience in a dynamic environment. If you are seeking an opportunity that will utilize your degree or 2+ years of experience in accounts payable, we'd love to talk with you. The accounts payable specialist will be responsible for the following on a daily/weekly/monthly basis. Monitor expense invoices passing through the workflow approval process• Review and reconcile errors on invoices not able to be scanned into a workflow• Posts invoices into workflows as needed• Performs the functions to set up new vendors• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files• Assists AP Manager as necessary• Assembles and processes overnight shipments• Assists in monthly closings• Prepares analysis of accounts as required• Provides onsite assistance in the Portsmouth office• Performs filing and coping• Evaluates proper coding of invoices to general ledger expense accounts and updates to inventory records • Monitors expense invoices passing through the workflow approval process• Reviews and reconciles errors on invoices not able to be scanned into a workflow • Posts invoices into workflows as needed• Performs the functions to set up new vendors• Communicates with and educates AR Global vendors on Accounts Payable related matters• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files• Assists AP Manager as necessary• Assembles and processes overnight shipments • Assists in monthly closings• Prepares analysis of accounts as required• Provides onsite assistance in the Newport office• Performs filing and coping• Evaluates proper coding of invoices to general ledger expense accounts and updates to inventory records Qualifications • Bachelor's degree in Accounting or Finance• Minimum 1-2 years of experience • Advanced Excel skills and strong familiarity with database management• Attention to detail when preparing and reviewing files• Ability to work in a fast paced environment • MRI/AVID/FAS experience preferred but not required
2026-02-09T00:00:00Z

Accounts Payable Specialist

Worcester, MA
onsite
Permanent
55000 - 61000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Worcester, Massachusetts. In this role, you will handle invoice processing, maintain vendor records, and ensure accurate coding of expenses. The ideal candidate will possess strong organizational skills and the ability to work collaboratively across accounting functions. Responsibilities:• Process and enter invoices into the accounts payable system accurately and efficiently.• Maintain up-to-date vendor files and ensure all records are organized and accessible.• Review and process employee expense reimbursements in compliance with company policies.• Accurately code invoices to appropriate accounts, ensuring timely recording of expenses.• Assist in preparing year-end tax documents, including 1099 forms, and oversee their distribution.• Participate in cross-training initiatives within the department to support payroll, accounts payable, and other accounting tasks.• Apply analytical skills to identify discrepancies and resolve issues effectively.• Communicate with vendors and internal teams to address inquiries and ensure smooth operations. For immediate consideration please call me directly 508-205-2127
2026-03-04T00:00:00Z

Accounts Payable Specialist

East Watertown, MA
onsite
Temporary
24 - 28 USD / Hourly
We are looking for a knowledgeable Accounts Payable Specialist to join our team in Watertown, Massachusetts. This role primarily involves resolving discrepancies in invoice processing, ensuring accurate allocation to purchase orders, and supporting accounts payable operations. The position requires a detail-oriented individual who can work independently while meeting deadlines in a dynamic environment. This is a hybrid position with three days a week required on site. Free parking is provided. Responsibilities:• Review and organize incoming invoices to ensure accuracy and proper documentation.• Reallocate invoices that were incorrectly matched to purchase orders, reversing and correcting entries as needed.• Process intercompany and external accounts payable invoices, including detailed coding and manual entry.• Approve and match invoices within the LN Infor system.• Collaborate with vendors to resolve overdue invoices and arrange payments.• Obtain and manage vendor documents, such as W-9 forms, to maintain compliance.• Prepare annual tax statements for vendors in a timely manner.• Clear outdated accounts payable balances and reconcile discrepancies.• Coordinate with internal teams and subsidiaries on intercompany reconciliations.• Maintain organized records and ensure invoices are sent to appropriate departments for processing.
2026-03-05T00:00:00Z

Accounts Payable Specialist

Acushnet, MA
onsite
Permanent
55000 - 58000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Specialist to join our client in New Bedford, Massachusetts. This role is crucial in ensuring accurate and timely processing of vendor invoices, payments, and reconciliations. The ideal candidate will be highly organized, possess strong communication skills, and excel in maintaining compliance with company policies and procedures. The company pays 100% of the employee benefits. Responsibilities:•Communicate effectively with project managers and vendors to secure necessary approvals for invoices and resolve discrepancies.• Prepare and process payments, including checks, credit cards, and electronic transfers, while managing records and filing paid invoices.• Maintain accurate records of subcontractor and vendor insurance certificates, ensuring compliance with requirements and updating systems accordingly.• Handle state agency reporting related to subcontractor payments and ensure timely submission.• Reconcile vendor accounts, credit card statements, and accounts payable to the general ledger.• Respond promptly to inquiries from vendors and staff regarding invoice statuses and payment details.• Support the development and improvement of departmental policies and procedures while assisting with special projects as assigned.• Collaborate with other departments, providing cross-training and assistance when needed.
2026-02-12T00:00:00Z

Accounts Payable Specialist

Auburndale, MA
remote
Temporary
27 - 31 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team on a long-term contract basis with the opportunity to join on a permanent basis. This position is an excellent opportunity to contribute to global accounts payable operations while utilizing your expertise with NetSuite. If you have a detail-oriented mindset and thrive in a fast-paced environment, we encourage you to apply. Responsibilities:• Process and manage vendor invoices efficiently to ensure timely payments.• Perform accurate account coding and invoice verification to maintain financial accuracy.• Conduct regular check runs and resolve payment discrepancies with vendors.• Utilize NetSuite software to streamline accounts payable workflows.• Collaborate with the global accounts payable team to support international financial operations.• Assist in implementing and optimizing processes related to system transitions.• Maintain organized records of financial transactions and payment histories.• Provide support during audits and ensure compliance with company policies.• Communicate effectively with internal and external stakeholders to address queries and issues.• Contribute to continuous improvement initiatives within the accounts payable function.
2026-02-23T00:00:00Z

Payroll Specialist

Charlestown, MA
onsite
Contract / Temporary to Hire
29 - 34 USD / Hourly
We are looking for a detail-oriented Part Time Payroll Specialist to join our team in Charlestown, Massachusetts. This Part Time position offers an excellent opportunity to contribute to payroll operations in a fast-paced and dynamic environment within the real estate and property industry. The role involves managing complex payroll processes, ensuring compliance, and supporting key payroll functions onsite.Hours are Monday- Wednesday 9am-5pm. Responsibilities:• Process both union and non-union payrolls with accuracy and efficiency.• Manage accounting coding for benefits such as Blue Cross Blue Shield.• Handle unemployment claims and family leave processing.• Administer payroll functions to support the team, including resolving exceptions as needed.• Utilize ADP Workforce Now for payroll management and reporting.• Ensure compliance with multi-state payroll regulations and company policies.• Collaborate with internal teams to provide payroll-related insights and solutions.• Maintain accurate records and documentation for over 500 employees.• Address payroll discrepancies and resolve issues proactively.• Support benefit administration and related payroll activities.
2026-03-06T00:00:00Z

Payroll Specialist - TAX

Westborough, MA
onsite
Permanent
65000 - 75000 USD / Yearly
We are seeking a Payroll Tax Specialist to support payroll tax compliance and reporting in a fast-paced, team-oriented environment. This role is responsible for preparing, reconciling, and filing federal, state, and local payroll tax returns for multiple clients across various jurisdictions, with a strong focus on accuracy and regulatory compliance. The Payroll Tax Specialist will assist with quarter-end and year-end processes, including payroll tax reconciliations and year-end forms, maintain and reconcile unemployment tax rates, and research and resolve payroll tax notices and discrepancies. This position works closely with internal teams, clients, and taxing authorities to address payroll tax inquiries, submit required authorizations and agency documentation, and ensure timely filings. The ideal candidate brings hands-on payroll tax experience, strong analytical and organizational skills, proficiency with Excel and Word, and the ability to manage competing deadlines in a multi-state environment. Professional payroll certifications and experience with payroll tax systems are a plus, along with flexibility during peak filing periods.
2026-03-04T00:00:00Z

Collections Specialist

Marlborough, MA
onsite
Temporary
17.1 - 19.8 USD / Hourly
We are looking for a dedicated Collections Specialist to join our team in Marlboro, Massachusetts. In this role, you will focus on managing accounts and ensuring timely resolution of billing and payment issues. This is a long-term contract position offering the opportunity to contribute to a dynamic company within the waste management industry. Responsibilities: • Manage commercial accounts to ensure timely collection of outstanding balances. • Communicate with clients professionally to resolve payment disputes and billing inquiries. • Process and monitor billing transactions to maintain accurate records. • Utilize Microsoft Excel to organize and analyze account data effectively. • Collaborate with internal teams to address discrepancies and improve collection processes. • Provide exceptional customer service to maintain positive relationships with clients. • Identify trends in payment delays and propose actionable solutions. • Prepare reports detailing collection activities and account statuses. • Stay informed about company policies and industry regulations related to collections.
2026-03-05T00:00:00Z

Bookkeeper

Somerville, MA
onsite
Contract / Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Bookkeeper to join our team in Somerville, Massachusetts. This hybrid position requires someone with strong attention to detail to manage financial tasks with precision and efficiency, ensuring smooth operations across accounts payable, payroll, and treasury activities. This is a Contract to permanent opportunity, offering an excellent chance to demonstrate your skills and grow within the role. Responsibilities: • Accurately process vendor invoices and maintain up-to-date accounts payable records. • Prepare and issue payments to vendors while reconciling any discrepancies. • Manage cash flow by overseeing the operating account and ensuring sufficient funds are available. • Assist with payroll processing and handle associated administrative tasks. • Monitor cash balances and perform treasury functions, including transferring funds between accounts as needed. • Organize accounts payable data to support month-end closing activities. • Maintain and update financial records using QuickBooks software. • Collaborate with team members to address financial inquiries and resolve issues. • Ensure compliance with company policies and financial regulations. • Provide support for ad hoc financial tasks as necessary.
2026-03-06T00:00:00Z

Bookkeeper

Westborough, MA
onsite
Permanent
60000 - 68000 USD / Yearly
We are looking for an experienced Bookkeeper to join our team in thge Northborough area , Massachusetts. This role involves managing financial transactions, ensuring accuracy in accounts payable and receivable processes, and maintaining organized financial records. The ideal candidate will bring expertise in bookkeeping practices, compliance, and reconciliation to support effective financial operations. Responsibilities:• Process vendor invoices and ensure proper approvals for timely payments.• Generate accurate customer invoices and track payment statuses effectively.• Reconcile monthly reports for accounts payable and receivable, ensuring financial accuracy.• Prepare and execute payment transactions via checks, wire transfers, or expense reports.• Maintain detailed financial records and assist with audits, including 1099 processing.• Resolve billing discrepancies and maintain clear communication with vendors and customers.• Perform monthly reconciliations for general ledgers and checkbooks across multiple entities.• Utilize QuickBooks Enterprise to manage bookkeeping tasks and reporting.• Handle financial operations for multi-entity organizations, managing 15-20 general ledgers.• Prepare financial reports and analysis using Microsoft Excel. For immediate consideration please call me directly. 508-205-2127 Eric Lebow
2026-03-06T00:00:00Z

Bookkeeper

Boston, MA
onsite
Permanent
70000 - 80000 USD / Yearly
*Bookkeeper* Our client is looking for a meticulous and dedicated Bookkeeper to join our team in Boston, Massachusetts. This hybrid role offers flexible working hours and combines accounting expertise with administrative responsibilities. The ideal candidate will possess strong QuickBooks skills, excellent communication abilities, and a proactive approach to managing financial and organizational tasks. Responsibilities:• Process vendor bills, purchase orders, and client invoices efficiently, ensuring accuracy in managing approximately 100 invoices per month.• Handle accounts payable and receivable, including deposits and collections, while maintaining detailed records.• Monitor and track monthly license usage for clients, preparing accurate billing statements.• Prepare expense reports, payroll, sales tax returns, and contractor 1099s in compliance with regulations.• Coordinate HR-related tasks such as benefits administration and employee onboarding in collaboration with external partners.• Communicate effectively with clients, including addressing overdue payments with professionalism and patience.• Identify and resolve billing discrepancies promptly while providing support for administrative projects.• Collaborate with technical and engineering teams, developing a working knowledge of industry-specific terminology.• Maintain high standards of adaptability and teamwork, contributing to a dynamic and cooperative work environment.
2026-02-11T00:00:00Z

Bookkeeper

Preston, CT
onsite
Temporary
20 - 24 USD / Hourly
We are looking for a skilled Bookkeeper to join our client's team in Preston, Connecticut. In this role you will play a vital role in managing financial operations, ensuring accuracy, and maintaining compliance. If you have a strong attention to detail and expertise in bookkeeping, this opportunity is ideal for you. Responsibilities:• Process and manage accounts payable transactions, ensuring accuracy and timely payments.• Handle accounts receivable tasks, including generating invoices and overseeing collections.• Perform regular bank reconciliations to ensure financial records align with bank statements.• Prepare and distribute invoices to clients while addressing any discrepancies.
2026-02-27T00:00:00Z

Tax Manager

Boston, MA
onsite
Permanent
145000 - 165000 USD / Yearly
Our client is seeking a Tax Manager to join their organization. Position Summary: The Tax Manager will play a key role within the organization’s tax function. This position requires strong experience in partnership taxation and familiarity with alternative investment structures. The ideal candidate will be able to manage multiple projects simultaneously and work effectively with internal and external stakeholders. Responsibilities:<ul><li>Review and approve tax workpapers and tax returns for various entities</li><li>Oversee state tax risk analysis prepared by external firms</li><li>Assist with review of partnership tax returns for portfolio entities</li><li>Review quarterly and annual tax estimate workpapers</li><li>Manage and coordinate outsourced tax service providers</li><li>Support investor distributions by ensuring compliance with tax withholding requirements</li><li>Maintain and update partner information for reporting and withholding calculations</li><li>Monitor project timelines and maintain tracking tools</li><li>Collect and review documentation to support tax filings and calculations</li><li>Analyze legal agreements to determine tax implications of contributions, distributions, allocations, and reporting items</li><li>Respond to inquiries regarding tax reporting</li><li>Perform additional projects and tasks as needed</li></ul>
2026-02-18T00:00:00Z