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50 results for Senior Executive Assistant in Princeton, NJ

Senior Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently. What you get to do every single day:• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed.
2026-06-09T00:00:00Z

Senior Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a department leader and broader team located in the Greater Philadelphia Region. This long-term Senior Administrative Assistant contract position is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and communicates effectively across a wide range of stakeholders. The role combines executive-level coordination with day-to-day office support, requiring sound judgment, discretion, and strong follow-through. What you get to do every single day:• Support the department executive with daily administrative needs, ensuring priorities are managed efficiently and accurately.• Oversee a busy calendar by arranging appointments, resolving scheduling conflicts, and confirming meeting logistics.• Receive incoming calls and inquiries, determine appropriate next steps, and route matters to the correct contacts in a timely manner.• Organize a high volume of meetings and appointments involving community members, property managers, inspections, and other departmental activities.• Prepare communications and correspondence with a clear, detail-focused approach for both internal and external audiences.• Safeguard sensitive information and handle confidential materials with discretion and sound judgment.• Serve as a point of contact for public agencies, government representatives, and other external offices, responding clearly and effectively.• Monitor office supply levels and help maintain smooth day-to-day administrative and operational support for the department.• Assist with travel arrangements, conference call coordination, documentation, and other special administrative assignments as needed.
2026-06-10T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-05-18T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Permanent / Full Time
68000 - 78000 USD / Yearly
Robert Half Talent Solutions is representing a local organization that is are looking for an experienced and dependable Executive Assistant to support senior leadership. This position is ideal for someone who stays organized under pressure, communicates with confidence, and keeps priorities moving in a busy business environment. The right candidate will bring strong judgment, a service-minded approach, and the ability to manage both executive support duties and benefits-related coordination with care and accuracy. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Oversee executive calendars by arranging meetings, managing schedule changes, and coordinating travel plans to keep leadership aligned and prepared.• Draft, format, and refine business correspondence, reports, presentations, and other materials needed for internal and external communication.• Support meetings from planning through follow-up by preparing agendas, recording key discussion points, and monitoring completion of next steps.• Safeguard sensitive company and employee information while handling requests with professionalism, discretion, and sound judgment.• Manage several priorities at once, ensuring time-sensitive assignments, administrative tasks, and leadership requests are completed efficiently.• Contribute to cross-functional projects and operational efforts that help departments stay organized and meet business objectives.• Plan and coordinate leadership gatherings, team events, and off-site sessions, including logistics, materials, and scheduling details.• Review administrative workflows and recommend practical improvements that increase efficiency and reduce delays.• Provide support for benefits-related activities such as coordination of employee benefit programs, leave administration, and COBRA-related processes as needed.
2026-06-05T00:00:00Z

Executive Assistant

Denville, NJ
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Morris County, New Jersey. This Long-term Contract position is ideal for a candidate with significant experience who thrives in a dynamic environment, manages competing priorities with confidence, and communicates with discretion and clarity. The right candidate will bring strong organizational judgment, a proactive mindset, and the ability to keep schedules, projects, and administrative needs running smoothly. Responsibilities:• Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings.• Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats.• Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables.• Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward.• Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed.• Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities.• Handle sensitive information with a high level of expertise, sound judgment, and confidentiality.
2026-06-09T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior public safety leadership located in the Greater Philadelphia Region. This Executive Assistant long-term contract position is ideal for a detail-oriented candidate with relevant experience who can manage competing priorities, handle sensitive information with discretion, and keep executive operations running smoothly in a fast-paced environment. The role partners closely with the Vice President’s Office and division leadership to coordinate essential business activities, communications, and administrative workflows. Here’s how you’ll contribute each day: • Manage complex calendars, schedule priority meetings, and ensure executives are well prepared for daily commitments and leadership engagements.• Arrange business travel, build detailed itineraries, and oversee related logistics to support efficient executive movement.• Support the day-to-day operations of the Vice President’s Office by organizing administrative processes and maintaining smooth office coordination.• Prepare, review, and organize correspondence, presentations, reports, and other business documents with a high degree of accuracy and attention to detail.• Handle confidential information with sound judgment while providing dependable support on sensitive administrative and financial matters.• Partner with directors, command staff, and other leadership team members to facilitate communication and align scheduling and office priorities.• Track action items, follow up on requests, and help ensure executive initiatives and operational tasks move forward on time.• Use Microsoft Office applications to create documents, manage communications, maintain records, and support executive reporting needs.
2026-05-21T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support to the admissions leadership team located in the Greater Philadelphia Region. This Executive Assistant contract position is well suited for a proactive individual who enjoys managing priorities, strengthening day-to-day coordination, and contributing to strategic work within a higher education environment. The role combines executive support, project coordination, and admissions-related operations, offering the opportunity to help keep initiatives moving forward while supporting a student-focused mission. What you get to do every single day:• Coordinate executive calendars, arrange meetings, and oversee travel planning and related logistics for senior leadership.• Develop meeting agendas, compile supporting materials, record key discussion points, and monitor completion of follow-up actions.• Provide administrative and project support for leadership priorities, cross-functional initiatives, and partnership-related activities.• Assist with core admissions operations, including planning for application cycles, maintaining tracking tools, coordinating organizational activities, and supporting academic or outreach programs.• Review existing procedures, document workflows, and recommend process improvements that increase efficiency and consistency.• Monitor team deadlines, deliverables, and open action items to help maintain progress across admissions initiatives.• Act as a point of coordination between admissions leadership and internal partners to promote clear communication and alignment.• Work closely with colleagues across departments and multiple locations to advance strategic efforts and enhance the student experience.
2026-06-03T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-06-10T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
22 - 28 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a skilled communicator who can manage multiple priorities, maintain confidentiality, and help ensure the executive team operates efficiently. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and support meetings, including preparing agendas, taking notes, and following up on action items</li><li>Screen calls, emails, and other communications, responding or escalating as appropriate</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects, event planning, and office coordination as needed</li><li>Track deadlines and ensure timely completion of executive priorities</li></ul>
2026-06-10T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-06-08T00:00:00Z

Sr. Executive Assistant

Paoli, PA
onsite
Temporary / Contract
38 - 38 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide seamless support to senior leadership in Malvern, Pennsylvania. This fully onsite opportunity is a long-term contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, maintain confidentiality, and keep executive operations running efficiently. The ideal candidate will bring strong judgment, exceptional organizational skills, and the ability to coordinate meetings, travel, communications, and administrative projects in a fast-paced environment. Responsibilities:• Deliver high-level administrative support to senior executives, helping leaders stay focused on critical business objectives and daily priorities.• Oversee a demanding executive calendar, resolve scheduling conflicts proactively, and adjust plans quickly as business needs evolve.• Prepare leaders for meetings by organizing agendas, assembling briefing materials, and tracking next steps to support timely follow-through.• Manage incoming communications with discretion, ensuring urgent matters are prioritized appropriately.• Create and improve administrative workflows, reference materials, and standard operating procedures to strengthen executive support processes.• Plan and coordinate executive meetings, leadership sessions, off-site events, and partner-facing engagements from start to finish.• Draft, format, and refine presentations, reports, and executive correspondence with a high level of accuracy.• Arrange travel, process expense documentation, and collaborate with internal teams on administrative needs and special assignments as required.
2026-06-05T00:00:00Z

Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 37 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support senior-level executives and investment banking professionals. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to executives, operating independently with minimal direction</li><li>Manage complex calendars, scheduling meetings and resolving conflicts</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries</li><li>Prepare and submit expense reports accurately and in compliance with company policies</li><li>Manage a high volume of emails, prioritizing and responding in a timely, professional manner</li><li>Handle incoming calls, triage inquiries, and ensure appropriate follow-up</li><li>Partner with administrative team members to ensure seamless coverage and collaboration</li><li>Maintain confidentiality and professionalism in all interactions</li></ul>
2026-06-08T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-05-22T00:00:00Z

Sr. Administrative Assistant

Parsippany, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support regulatory filing activities and audit-related documentation for a leading organization in the Energy/Natural Resources industry in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who excels at managing records, improving data quality, and keeping reporting materials accurate and well organized. The role offers an opportunity to contribute to compliance-focused operations by coordinating documentation, maintaining databases, and supporting spreadsheet-based analysis and testing tasks. Responsibilities:• Gather, review, and organize documentation needed for regulatory submissions and audit preparation.• Research and confirm organization numbers and related identifiers to ensure records are complete and accurate.• Maintain reporting databases by correcting inconsistencies, updating records, and improving overall data integrity.• Support spreadsheet tracking and reporting activities, including formatting, validation, and file maintenance.• Assist with test case execution and documentation to help confirm data accuracy and process reliability.• Monitor records for missing codes or incomplete entries and follow up to resolve discrepancies promptly.• Coordinate administrative support tasks that help keep compliance and audit deliverables on schedule.
2026-06-10T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-06-08T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-06-09T00:00:00Z

Administrative Assistant

East Hanover, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support inspection compliance operations for a contract position based in East Hanover, New Jersey. This role works closely with compliance leadership and serves as a central point of coordination for examiners, property representatives, contractors, and municipal contacts. The ideal candidate brings strong administrative judgment, accuracy in document handling, and the ability to keep multiple inspection-related tasks moving efficiently. Responsibilities:• Provide day-to-day administrative support to inspection compliance leadership while coordinating with field staff, building representatives, contractors, and local agencies.• Review inspection records for accuracy, confirming key details such as inspection dates, contractor information, exemption status, and payment responsibility before final processing.• Enter and update inspection-related information in internal systems and maintain organized, complete records for periodic and category-based activities.• Prepare and process documentation through Navigator and verify that all materials are complete before distributing results to clients and contractors.• Generate inspection invoices and help track billing-related information to support timely and accurate payment workflows.• Monitor filing activity in relevant portals and systems to confirm inspections are submitted within required timeframes.• Maintain consistent follow-up on outstanding administrative items and support compliance with agency requirements and reporting expectations.
2026-06-10T00:00:00Z

Administrative Assistant

Newtown Square, PA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week. Responsibilities:• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.• Help maintain office procedures and support operational updates as business needs evolve.• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.
2026-06-10T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-09T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-08T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-05-29T00:00:00Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization for a long-term onsite opportunity. This role is ideal for someone who enjoys keeping office operations organized, supporting order and documentation workflows, and building a long-term career within a growing company. The position offers a hands-on environment where you will work across administrative support, reporting, fulfillment coordination, and vendor-related activities. Responsibilities:• Manage daily administrative tasks that keep office operations running smoothly, including general clerical support and front-office coordination.• Respond to incoming calls, direct inquiries appropriately, and provide helpful information to internal and external contacts.• Enter and maintain accurate records for orders, purchase orders, and other business documents within company systems.• Prepare, review, and organize shipping paperwork to support timely and accurate product fulfillment.• Generate routine reports and distribute updates that help the team track operational activity and priorities.• Assist with fulfillment-related processes by coordinating documentation, status updates, and internal follow-up.• Monitor vendor-related information, maintain organized tracking details, and help ensure records remain current and complete.• Support administrative tasks tied to department changes and evolving operational needs as the business grows.
2026-06-09T00:00:00Z

Administrative Assistant

East Orange, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
A stable and expanding firm is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure a well-organized, efficient work environment. This role will provide direct support to internal teams and leadership while managing a variety of administrative tasks.Responsibilities:<ul><li>Provide administrative support to departments and leadership, including scheduling meetings and managing calendars</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and documentation as needed</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and manage office supplies and coordinate vendor relationships</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support onboarding logistics and general office coordination</li><li>Handle ad hoc projects and administrative tasks as assigned</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-06-03T00:00:00Z