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15 results for Front Desk Coordinator in Princeton, NJ

Receptionist

Allentown, PA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front-desk operations in Allentown, Pennsylvania. This role is ideal for someone who enjoys creating a positive first impression, managing a busy phone line, and providing dependable administrative support. The role requires strong communication skills, attention to detail, and the ability to stay organized while handling multiple priorities in a fast-paced office setting. Responsibilities:• Welcome visitors and maintain a courteous front-desk experience for guests, employees, and clients.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and take accurate messages when needed.• Provide administrative assistance to attorneys and the Human Resources Manager by handling a variety of office support tasks.• Coordinate routine front-office activities to help ensure smooth day-to-day operations and timely communication across the office.• Prepare, organize, and distribute documents or correspondence while maintaining accuracy and professionalism.• Monitor reception and common office areas to ensure they remain orderly, well-maintained, and ready for visitors.• Assist with additional clerical and administrative assignments as business needs arise.
2026-09-01T00:00:00Z

Receptionist

New York, NY
onsite
Temporary to Hire
19.95 - 21 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations. This contract position with potential for permanent placement is ideal for someone who enjoys being the first point of contact for visitors, brings strong communication skills, and thrives in an office environment. The role offers an ongoing opportunity with the potential for long-term placement while contributing to guest services, mail support, and general workplace coordination. Responsibilities: • Welcome guests and employees at the front desk, creating a welcoming and friendly first impression. • Manage visitor check-in procedures and accurately enter guest information into the visitor tracking system. • Respond to incoming calls and direct inquiries to the appropriate contacts with clarity. • Coordinate domestic and international shipping activities, including mail handling and package support. • Assist with mailroom-related tasks and provide additional office support when needed. • Keep the coffee station and nearby shared areas neat, stocked, and presentable throughout the day. • Monitor and replenish pantry, restroom, and other commonly used office supplies. • Support front office coverage during quieter periods by helping with light administrative and workplace tasks.
2026-09-01T00:00:00Z

Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support a contract assignment in Philadelphia, Pennsylvania. This position will serve as the first point of contact for event attendees, creating a welcoming and organized check-in experience throughout the registration period. The role requires strong front-desk presence, attention to detail, and the ability to remain composed while assisting a high volume of guests in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a courteous, efficient registration experience. • Verify identification details and confirm each guest’s check-in status accurately. • Prepare and print event badges for participants during the registration process. • Manage a steady flow of approximately 115 arrivals while maintaining a high level of organization. • Offer front-desk support during the scheduled event check-in period, primarily in a standing position as needed. • Respond to inbound calls and handle general reception-related communication in a clear and timely manner.
2026-08-24T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office environment, helping visitors and staff, and keeping shared areas organized throughout the day. The role follows an 8:00 AM to 5:00 PM schedule and requires a detail-oriented approach, strong communication skills, and comfort handling light physical tasks related to beverage and kitchen setup. Responsibilities: • Welcome guests and employees at the front desk, create a positive first impression, and respond to routine office inquiries. • Manage incoming calls through a multi-line phone system, direct callers to the appropriate contacts, and take accurate messages when needed. • Receive, sort, and distribute mail and deliveries to ensure timely handling of incoming items. • Prepare coffee service for the office, including setting up the machine, replenishing supplies, and lifting the larger coffee container as part of daily preparation. • Clean and maintain the coffee machine and small kitchen areas at the end of the day to keep shared spaces neat and ready for use. • Assist with visitor and employee badge support while following office procedures for access and front desk coordination. • Monitor the reception area to maintain an organized, business-focused environment throughout the workday.
2026-09-01T00:00:00Z

Receptionist

Allentown, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Robert Half is seeking a friendly, organized, and professional Receptionist to serve as the first point of contact for visitors, clients, and staff. The ideal candidate will have excellent communication skills, a polished demeanor, and the ability to manage multiple tasks in a fast-paced office environment. Key Responsibilities:<ul><li>Greet and assist visitors in a courteous and professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage front desk operations and maintain a welcoming reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and maintain calendars as needed</li><li>Provide administrative support such as filing, data entry, copying, and scanning</li><li>Assist with office supply inventory and ordering</li><li>Support various departments with clerical tasks and special projects</li></ul>
2026-08-26T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a contract position. This role serves as the first point of contact for visitors and callers, helping create an organized, welcoming, and efficient office environment. The ideal candidate is comfortable handling administrative tasks, using common office software, and communicating clearly with employees, guests, and external contacts. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate departments in a courteous and efficient manner. • Maintain front desk coverage while managing schedules, messages, and general office communications throughout the day. • Perform routine administrative support such as data entry, document preparation, filing, photocopying, and record organization. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, spreadsheets, and other office documents. • Support visitor management procedures by monitoring guest access and following established office security practices. • Research basic information as needed to assist staff, respond to questions, and help resolve routine administrative requests. • Keep reception and common office areas orderly, stocked, and prepared for employees, clients, and guests. • Handle clerical duties with accuracy, including typing correspondence, processing paperwork, and maintaining organized documentation.
2026-08-25T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office environment while balancing administrative tasks and facility coordination. The role will serve as a key point of contact for visitors, employees, and leadership, helping the office run smoothly each day. Responsibilities: • Manage the front desk by handling incoming calls, directing inquiries appropriately, and ensuring visitors are welcomed and assisted promptly. • Coordinate guest check-in procedures with building security, maintain visitor records, and arrange access credentials for new employees. • Sort and distribute incoming mail, oversee routine office support tasks, and keep shared areas organized and well-maintained in appearance. • Monitor and replenish workplace supplies across office, kitchen, and restroom areas while maintaining clean, stocked common spaces and caring for office plants. • Assist with onboarding activities for new hires, helping prepare the office for a smooth first-day experience. • Provide administrative support to directors and office staff, including travel coordination, expense submission, meeting scheduling, and conference room reservations. • Organize catering and refreshments for meetings and company gatherings, while tracking inventory for beverages and other event-related supplies. • Support internal events and special projects, and contribute practical ideas to improve office procedures and day-to-day efficiency.
2026-09-01T00:00:00Z

Customer Service/Sales Coordinator

Wayne, PA
onsite
Permanent / Full Time
58000 - 65000 USD / Yearly
Growing global organization located in the Philadelphia Suburbs seeks a Customer Service Representative/Sales Coordinator who can assist with order follow-up, provide administrative support, discuss price quotes, and assist with warehouse activities. This dual-role is also responsible for handling customer inquiries, coordinating logistics, maintaining accurate customer records and coordinating with internal departments to facilitate timely and accurate delivery of products and services. The ideal Customer Service Representative/Sales Coordinator must be detail-oriented, organized, possess great problem-solving skills, and have excellent verbal and written communication skills. What you get to do everyday· Initiate customer quotes from sales team· Maintain organized sales records· Process orders according to customer requirements· Contract Management· Provide customers with detailed order follow-up· Ensure efficient, timely delivery of products/services· Resolve customer complaints· Assist with monthly goal setting· Sales analysis reporting· Inventory analysis· Assist with auditing process· Provide administrative support as needed
2026-08-13T00:00:00Z

Accounting Coordinator

Cherry Hill, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for an Accounting Coordinator to support day-to-day payables and job-cost accounting activities for a busy, project-driven business in the South Jersey area. This position focuses on maintaining accurate financial records, reviewing invoice details carefully, and helping ensure vendor transactions are processed correctly and on schedule. The ideal candidate is organized, detail-oriented, and comfortable working with both vendors and internal teams to resolve questions and keep accounting information up to date. Responsibilities:<ul><li>Process vendor invoices in QuickBooks with a high degree of accuracy and within required timelines.</li><li>Assign each transaction to the appropriate entity, branch, ledger account, customer, and project so reporting remains reliable.</li><li>Review invoices against purchase orders, receiving records, and related backup documents before approval and entry.</li><li>Maintain complete job-cost files and supporting records to help track project expenses effectively.</li><li>Investigate issues such as missing project identifiers, duplicate billings, incorrect pricing, or account coding concerns and follow through on resolution.</li><li>Communicate with vendors and internal staff to obtain corrected documents, clarify incomplete details, and resolve payment-related questions.</li><li>Keep accounts payable documentation organized and accessible for audit support, reporting, and daily operations.</li><li>Prepare exception and variance reports related to accounts payable and job-cost activity for review by the accounting team.</li></ul>
2026-08-07T00:00:00Z

Workplace Coordinator

New York, NY
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an experienced and proactive Workplace Coordinator to support a detail-focused tech office on a Contract basis. This role will serve as the primary onsite point of contact for daily workplace operations, helping create an organized, welcoming, and well-maintained environment for employees and visitors. The ideal candidate is service-oriented, detail-focused, and comfortable working independently while managing a range of office coordination needs in a fast-paced setting. Responsibilities: • Oversee the day-to-day condition and presentation of the office to ensure shared spaces remain orderly, functional, and ready for use. • Maintain stock levels for pantry items, kitchen supplies, refrigerated goods, and general office materials, replenishing inventory before shortages occur. • Coordinate weekly catered meals by managing employee order communications and handling related logistical details. • Purchase approved snacks, supplies, and workplace essentials using designated purchasing tools and company procedures. • Welcome guests and visitors with a courteous front-desk presence while helping create a positive office experience. • Receive, sort, and distribute incoming mail and package deliveries in a timely manner. • Check conference rooms and common areas regularly to confirm they are clean, presentable, and properly supplied. • Provide light workplace, facilities, and basic operational support, including escalating office or technology issues when needed.
2026-08-28T00:00:00Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-09-01T00:00:00Z

Medical Receptionist

Marlton, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
Our client is seeking a detail-oriented Medical Receptionist to join their healthcare team. The Medical Receptionist will serve as the first point of contact for patients, providing excellent customer service while managing front-desk operations in a busy medical office. This role requires strong communication skills and the ability to multitask in a fast-paced environment.<ul><li>Answer and route incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Verify patient demographics, insurance information, and other required documentation</li><li>Check patients in and out for appointments</li><li>Collect copays, balances, and other payments as needed</li><li>Maintain patient records with accuracy and confidentiality</li><li>Coordinate with clinical staff regarding patient flow and scheduling needs</li><li>Respond to general inquiries from patients, vendors, and providers</li><li>Perform administrative duties such as filing, scanning, faxing, and data entry</li></ul>
2026-08-14T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-09-01T00:00:00Z

Receptionist - Level 1

New York, NY
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a service-oriented Receptionist - Level 1 to support daily front desk operations in New Jersey. This onsite opportunity is a Long-term Contract position with potential for extension and possible conversion, offering the chance to deliver a detail-oriented, high-touch experience for employees, clients, and visitors. The ideal candidate will bring strong communication skills, sound organization, and a welcoming presence while managing administrative and office support tasks in a structured environment. Responsibilities: • Welcome visitors, applicants, and clients with a courteous and attentive approach while maintaining established check-in and security procedures. • Manage incoming calls and direct inquiries to the appropriate contacts, ensuring timely and accurate communication. • Coordinate conference and meeting spaces by arranging room setup, confirming technology needs, and organizing catering or hospitality support when required. • Handle routine office support activities such as sorting deliveries, distributing mail and packages, processing faxes, and maintaining supply inventory. • Monitor incoming and outgoing shipments, mail, and freight, and arrange courier or messenger services as needed. • Support guest services by assisting with practical arrangements such as transportation coordination, reservations, and related hospitality requests. • Submit requests for building support, housekeeping, or other workplace services to help maintain a smooth office experience. • Complete assigned administrative tasks by following established procedures and service standards under supervisory guidance.
2026-08-25T00:00:00Z

Reception

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a Concierge/Reception to support daily office operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces organized, and ensuring employees, visitors, and vendors receive responsive on-site support. The role combines front-desk coordination, workplace hospitality, mail handling, and facilities follow-up to help the office run smoothly each day. Responsibilities:• Welcome guests and service providers, manage front-desk activity, and ensure visitors are directed appropriately upon arrival.• Coordinate meeting rooms and shared office spaces, including preparing areas for scheduled gatherings and supporting catering setup when deliveries arrive.• Process incoming and outgoing mail, shipments, and packages while maintaining organized distribution and tracking practices.• Maintain kitchens, conference rooms, and print areas by keeping them neat, stocked, and ready for daily use.• Monitor office inventory and arrange replenishment of workplace essentials such as coffee, refreshments, and general office supplies.• Identify maintenance concerns or unsafe conditions, escalate issues promptly, and follow through with external vendors until completion.• Provide administrative support using standard office technology, including email, typing, and communication platforms for calls and messaging.
2026-09-01T00:00:00Z