39 Results for Executiveadmin Assistant Jobs in Princeton, NJ

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Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-09-29T00:00:00Z

Bilingual Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and detail oriented Bilingual Administrative Assistant to support daily office operations and provide administrative assistance to internal teams and external clients. The ideal candidate is highly organized, communicates effectively in English & Spanish, and can manage multiple priorities in a fast-paced environment. Key Responsibilities: <ul><li>Provide general administrative support, including calendar management, meeting coordination, and document preparation.</li><li>Answer and direct phone calls, emails, and other correspondence in both languages.</li><li>Greet visitors and provide detail oriented front-office support.</li><li>Translate verbal and written communications as needed.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Schedule appointments, travel, and meetings for managers or team members.</li><li>Assist with data entry, report preparation, and spreadsheet tracking.</li><li>Support internal departments with clerical tasks and special projects.</li><li>Order office supplies and help maintain smooth day-to-day office operations.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-10-05T00:00:00Z

Sales Associate/ Executive Assistant

Saddle Brook, NJ
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.• Support updates to websites and internal tracking systems to ensure information remains current and accessible.• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.• Research market activity and compile findings into client-ready reports and other business development deliverables.• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
2026-10-06T00:00:00Z

Accounting Assistant

Union County, NJ
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Union County, New Jersey on a contract basis with the potential for a permanent position. In this role, you will contribute to day-to-day accounting activities, help maintain accurate financial records, and support timely month-end reporting. This opportunity is well suited for someone who enjoys working across payables, reconciliations, and general accounting tasks in a collaborative environment. Accounting Assistant Responsibilities:<ul><li>Review and process vendor invoices, schedule payments, and ensure transactions are recorded accurately and on time.</li><li>Administer employee expense submissions, verify supporting documentation, and resolve discrepancies as needed.</li><li>Respond to accounts payable questions from vendors and internal stakeholders while keeping supplier information current and organized.</li><li>Prepare routine journal entries and accruals to support accurate general ledger activity.</li><li>Perform bank and account reconciliations, investigate variances, and clear outstanding items promptly.</li><li>Assist with month-end close activities by gathering documentation, updating schedules, and supporting financial reporting deadlines.</li><li>Maintain fixed asset records and help track additions, disposals, and related accounting entries.</li><li>Provide support during audit preparation by organizing records and supplying requested accounting documentation.</li><li>Follow established accounting guidelines and internal controls to promote accuracy, compliance, and consistency in financial operations.</li></ul>
2026-09-28T00:00:00Z

Accounting Assistant

Wall, NJ
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Accounting Assistant to support a busy operations team in Wall, New Jersey. This Long-term Contract position focuses on handling prepaid account activity, maintaining accurate financial records, and ensuring timely processing of deposits and related transactions. The ideal candidate brings strong data entry accuracy, comfort with routine accounting tasks, and the ability to work effectively in a deadline-driven environment while providing dependable service to internal and external stakeholders. Responsibilities:• Manage the setup and ongoing maintenance of accounts, confirming that required forms and supporting documents are complete and properly recorded.• Enter deposit activity with a high level of accuracy, process remote check deposits, and match transaction records against system entries.• Perform daily balancing tasks by reconciling records to bank activity and investigating discrepancies until resolved.• Handle claims payments, account closures, and end-of-day processing in line with established timelines and procedural standards.• Organize incoming mail and route documents to the appropriate parties to support efficient department operations.• Respond professionally to inquiries from funeral directors and consumers, delivering clear and timely customer support.• Prepare correspondence, reports, spreadsheets, and transaction documentation while maintaining complete and well-organized records.• Support month-end activities, including payment processing and distribution of recurring reports.• Safeguard confidential account information and follow applicable policies, record retention standards, and regulatory requirements.• Assist with additional administrative and accounting-related duties as needed within the department.
2026-10-08T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-09-25T00:00:00Z

Administrative Coordinator

Phillipsburg, NJ
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half is seeking an Administrative Coordinator to support day-to-day service operations through case management, occupancy coordination, compliance support, and customer service. This role is responsible for a broad range of administrative and client-facing duties that help ensure efficient operations, accurate recordkeeping, and a positive experience for residents, applicants, and community partners. The ideal candidate will be comfortable working independently, managing a diverse caseload, and providing cross-functional support as needed. Success in this position requires strong customer service skills, attention to detail, and the ability to interpret and apply organizational policies, procedures, and applicable regulations. Key Responsibilities<ul><li>Manage a caseload from intake through ongoing residency and move-out. </li><li>Complete intake, annual reviews, and updates within required timelines. </li><li>Prepare leases, agreements, notices, and related documentation. </li><li>Maintain accurate electronic and paper records. </li><li>Respond promptly and professionally to inquiries from residents, applicants, and community partners. </li><li>Clearly explain policies, procedures, and documentation requirements. </li><li>Support team operations by providing coverage during absences or busy periods. </li><li>Assist with special projects and department initiatives as needed. Handle confidential and sensitive information with discretion. </li><li>Work effectively with individuals from diverse backgrounds. </li><li>Participate in meetings, training, and detail oriented development. </li><li>Perform other related duties as assigned</li></ul>
2026-10-06T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support a busy early childhood education program in Newark, New Jersey. This Long-term Contract position is fully onsite and plays an important role in helping families complete enrollment steps while keeping administrative records accurate and well organized. The person in this role will work closely with site-based teams to provide dependable office support, maintain smooth daily coordination, and deliver attentive service to families in a fast-paced setting. Responsibilities: • Assist families through the intake and registration process by gathering required information and ensuring documentation is complete. • Maintain organized physical and electronic records, keeping files current, accessible, and compliant with program standards. • Enter participant and program information into internal databases with a high level of accuracy and timeliness. • Support Family Advocates and site leadership with day-to-day administrative tasks that help operations run efficiently. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff member. • Coordinate calendars, appointments, and site-based schedules as assigned by supervisors during the Monday through Friday workweek. • Prepare, sort, and manage program-related paperwork, correspondence, and general office materials. • Provide front-office assistance in a business casual environment while delivering courteous service to families and staff.
2026-10-05T00:00:00Z

Escrow Assistant

Wayne, PA
onsite
Temporary to Hire
24 - 27 USD / Hourly
We are seeking a detail-oriented Escrow Assistant to support the escrow team with residential and/or commercial real estate transactions. This role is responsible for managing administrative tasks, preparing and reviewing documents, coordinating with clients and third parties, and helping ensure files move efficiently from opening through closing. <ul><li>Assist escrow officers with opening, processing, and closing escrow files. </li><li>Prepare escrow documents, closing packages, and related correspondence. </li><li>Review files for accuracy, completeness, and compliance with internal procedures. </li><li>Order payoffs, title reports, tax information, and other transaction-related documentation. </li><li>Communicate with buyers, sellers, lenders, agents, and attorneys to obtain required information and provide status updates. </li><li>Schedule signings, closings, and follow-up activities. </li><li>Maintain organized file records and update information in escrow software and internal systems. </li><li>Support funding and post-closing activities as needed. </li></ul>
2026-10-08T00:00:00Z

Administrative Assistant III (Contractor)

Southfield, MI
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Administrative Assistant III (Contractor) to support day-to-day office operations in Southfield, MI. This Long-term Contract position is ideal for someone who can keep the workplace organized, stocked, and running smoothly while assisting employees, vendors, and the Facilities team with routine administrative needs. The role works under close supervision and contributes to a safe, detail-oriented, and efficient office environment. Responsibilities:• Coordinate daily administrative activities that help the office operate efficiently and remain well organized.• Monitor workplace supply levels and arrange replenishment to ensure essential items are consistently available.• Support employees and internal teams by responding to routine office and facilities-related requests in a timely manner.• Work with vendors to help schedule services, track visits, and maintain smooth communication regarding office needs.• Assist in maintaining a clean, orderly, and safe workplace by following established office procedures and reporting concerns as needed.• Provide general clerical support, including handling documentation, tracking requests, and updating administrative records.• Partner with the Facilities team on recurring operational tasks and help follow up on open items to completion.
2026-09-21T00:00:00Z

Human Resources (HR) Assistant

Parsippany, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support a short-term Contract assignment in Parsippany, New Jersey. In this on-site role, you will help manage HR compliance records by reviewing physical documents, organizing files, and preparing materials for digital retention in line with project standards. This opportunity is ideal for someone who works carefully, stays focused in a structured environment, and can contribute effectively during a 2-3 week engagement. Responsibilities:• Examine paper-based HR compliance files to confirm documents are complete, properly arranged, and ready for processing• Sort and organize employee records according to established project instructions and documentation standards• Scan and index HR paperwork accurately to support secure and efficient record management• Maintain a consistent, detail-focused approach while handling sensitive personnel information on site• Identify discrepancies or missing items in files and escalate questions when additional guidance is needed• Follow training, workflow expectations, and daily project direction to meet quality and productivity goals• Work independently throughout the assignment while coordinating with project leads for clarification when required
2026-10-09T00:00:00Z

Human Resources (HR) Assistant

Teaneck, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are offering a long-term contract employment opportunity for a Human Resources (HR) Assistant near Hackensack, New Jersey. The successful candidate will be part of a team that operates within the industry, providing essential support to our HR department. Responsibilities: • Administering various human resources support tasks and may assist HR management.• Handling digital files and ensuring they are well organized and easily accessible.• Conducting document scanning processes to digitize hard copy files and documents.• Providing support in scanning tasks to ensure accurate digital records.• Addressing inquiries and providing necessary assistance to the HR department.• Monitoring and maintaining accurate records.• Processing applications and other HR-related documents.• Taking necessary actions based on the assessments of customer accounts.
2026-10-09T00:00:00Z

Legal Assistant

Doylestown, PA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a Legal Assistant to support attorneys and legal professionals with transactional, administrative, and corporate-related work. This role contributes to efficient matter management by coordinating documents, maintaining records, and helping keep deadlines on track. The ideal candidate brings strong organizational ability, sound judgment, and experience handling multiple priorities in a meticulous legal environment. Responsibilities: • Support attorneys with day-to-day legal and administrative tasks related to client matters and business transactions, helping ensure responsive and organized service. • Partner with the lead Corporate Paralegal on business entity formation activities, required filings, and upkeep of corporate records. • Assist in reviewing files and materials for diligence requests, organizing key documents, and preparing information needed for transactions. • Coordinate calendars, track important dates, and help manage deadlines to keep legal work progressing on schedule. • Prepare, format, file, and maintain legal documents using e-filing tools, court filing procedures, and document management systems as appropriate. • Organize matter documentation, correspondence, and supporting records so information is accurate, accessible, and current. • Communicate effectively with attorneys, internal stakeholders, and external contacts to gather information and support ongoing legal work.
2026-09-21T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-09-28T00:00:00Z

39 results for Executiveadmin Assistant in Princeton, NJ