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6 results for Executive Assistant in Portland, OR

Administrative Assistant

Gresham, OR
onsite
Permanent / Full Time
60000 - 62400 USD / Yearly
Sara Walker with Robert Half is searching for an experienced Community Manager to support a residential community in Gresham, Oregon. This role is ideal for someone who brings strong organizational skills, professionalism, and a resident-focused approach to daily operations. The position supports office coordination, communication, record accuracy, and property-related administrative functions while helping create a well-managed and welcoming environment. Responsibilities:• Manage front office activities, greet residents and visitors, and handle incoming calls with professionalism and efficiency.• Maintain accurate records by entering, updating, and organizing administrative, resident, and property documentation.• Support day-to-day property operations by coordinating schedules, tracking requests, and assisting with office workflow.• Prepare reports, correspondence, and general documentation to support operational and financial activities.• Assist with occupancy-related administration, including file maintenance, application tracking, and status follow-up.• Work closely with onsite team members to help address resident questions, service needs, and community communications.• Help monitor compliance-related paperwork and ensure required documents are complete, current, and properly filed.• Contribute to an organized office environment by managing supplies, handling routine clerical tasks, and prioritizing multiple assignments effectively. Please reach out to Sara Walker with Robert Half to review this position. Job Order: 03600-0013479032
2026-08-21T00:00:00Z

Administrative Assistant

Vancouver, WA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for our client in Vancouver, WA. This contract opportunity is ideal for someone who enjoys creating order, providing attentive front-office support, and handling a steady flow of administrative tasks with accuracy. Responsibilities:• Welcome visitors and provide courteous front-desk support while helping maintain an organized office environment.• Respond to incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately.• Perform a range of administrative support duties to keep day-to-day office operations running smoothly.• Enter, update, and maintain data in office records and internal systems with a high level of accuracy.• Sort, distribute, and prepare daily mail and other incoming or outgoing correspondence.• Assist with scheduling and coordination for office lunches, meetings, or similar routine workplace activities.• Organize documents, files, and administrative materials so information is easy to access and properly maintained.
2026-08-21T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement. Role and Responsibilities:<ul><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ul>
2026-08-21T00:00:00Z

Office Assistant

Salem, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork. Responsibilities: <ul><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ul>
2026-08-21T00:00:00Z

Office Manager

Lake Oswego, OR
onsite
Temporary / Contract
28 - 32 USD / Hourly
Bilingual Office Manager (Spanish/English)We are seeking an organized, service-focused Bilingual Office Manager (Spanish/English) to support daily operations for a busy workplace. This contract position serves as a central point of contact for employees, visitors, and vendors and requires the ability to communicate fluently in both English and Spanish. The ideal candidate brings strong judgment, a hands-on approach, and the ability to manage competing priorities while creating a welcoming and inclusive environment for a diverse workforce.Responsibilities<ul><li>Oversee day-to-day office operations to keep the workplace running smoothly for approximately 50 to 60 employees on site.</li><li>Serve as a key point of contact for both English- and Spanish-speaking employees, visitors, vendors, and service providers.</li><li>Welcome guests, support employees at the front desk, and provide a positive first impression for everyone entering the office.</li><li>Coordinate facility-related needs by tracking issues, responding to employee requests, and working with building management or vendors to resolve maintenance concerns.</li><li>Monitor office inventory levels, place orders for workplace and kitchen supplies, and ensure essential items remain available.</li><li>Manage incoming deliveries and organize receipt and distribution processes to ensure materials reach the appropriate recipients efficiently.</li><li>Help maintain shared spaces by ensuring breakroom and kitchen areas remain stocked, organized, and operational.</li><li>Assist with new hire onboarding by preparing workspaces, coordinating logistics, and helping employees get settled.</li><li>Provide administrative support for office events and team gatherings, including coordination of materials, space, and event details.</li><li>Utilize Microsoft Office Suite and Zendesk to track requests, maintain records, and support office administration functions.</li><li>Provide verbal and written communication, translations, and general support in both English and Spanish as needed.</li></ul>
2026-08-20T00:00:00Z

Legal Secretary

Portland, OR
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support legal records and administrative operations for our client in Portland, Oregon. This Contract position focuses on handling court-related documentation, maintaining accurate case information, and ensuring records are processed efficiently across multiple systems. The ideal candidate is organized, dependable, and comfortable working with legal documents while coordinating with internal staff and external stakeholders. Responsibilities:• Prepare, review, and process certified orders along with related agency documentation in accordance with established procedures.• Receive expungement materials, scan and upload records, and monitor each item through the required processing steps.• Organize digital files within shared network locations and quickly retrieve documents needed for ongoing legal and administrative work.• Verify information against the district attorney case management database to confirm that records are complete, accurate, and up to date.• Enter case and document data into designated systems with a high degree of precision and consistency.• Manage electronic records by scanning, indexing, and attaching documents within case management platforms such as eCourt and PbK.• Use Microsoft Teams, Outlook, Word, and Excel to support daily correspondence, document preparation, tracking, and coordination tasks.• Submit legal documents through electronic filing systems while meeting procedural and deadline requirements.• Communicate professionally with court personnel, agency staff, and other partners to resolve questions and support timely document handling.
2026-08-21T00:00:00Z