<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
<p>We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.</p><p>Primary Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments. </p><p>• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed. </p><p>• Take meeting minutes and distribute them accordingly. </p><p>• Prepare and edit correspondence, communications, presentations, and other documents. </p><p>• Maintain office supplies by checking inventory and order items as needed.</p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are looking for a detail-oriented, tech savvy Administrative Assistant to join our client's team in Portland, Oregon. This long-term contract position offers an excellent opportunity to contribute to organizational success by providing essential administrative support. The ideal candidate will possess strong technical skills and a proactive approach to managing tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing office operations.</p><p>• Utilize Microsoft Office Suite to create, edit, and maintain documents, spreadsheets, and presentations.</p><p>• Conduct accurate data entry and maintain records to ensure proper documentation and accessibility.</p><p>• Draft and edit technical and business-related documents with precision and clarity.</p><p>• Communicate effectively with team members and external stakeholders to facilitate smooth operations.</p><p>• Provide support in preparing reports, presentations, and correspondence.</p><p>• Coordinate office supplies and ensure inventory is maintained efficiently.</p><p>• Assist in tracking deadlines and ensuring compliance with established timelines.</p><p>• Respond promptly to inquiries and resolve administrative issues.</p><p>• Maintain confidentiality and uphold high standards in all task</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Wilsonville, Oregon. In this role, you will support daily administrative tasks, ensuring smooth communication and efficient operations. The ideal candidate will possess strong organizational skills and the ability to manage multiple responsibilities effectively.<br><br>Responsibilities:<br>• Respond promptly to inbound calls, addressing inquiries and directing callers as necessary.<br>• Provide exceptional customer service by managing client interactions and resolving issues efficiently.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Draft and respond to email correspondence in a thorough and timely manner.<br>• Handle both inbound and outbound calls, ensuring clear and effective communication.<br>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete various administrative tasks.<br>• Schedule and coordinate appointments, meetings, and events.<br>• Organize and maintain electronic and physical files for easy access and retrieval.<br>• Collaborate with team members to support departmental goals and projects.
We are looking for a detail-oriented Accounting Administrative Assistant to join our team on a contract basis in Beaverton, Oregon. In this role, you will manage donation processing tasks, handle virtual mail, and maintain accurate financial records. This position requires strong organizational skills and proficiency in accounting software.<br><br>Responsibilities:<br>• Process incoming donation checks and ensure accurate data entry into the appropriate system.<br>• Review and manage virtual mail to identify and organize relevant financial documents.<br>• Record scanned financial documents into the designated software for tracking purposes.<br>• Maintain clear and concise documentation of workflows and procedures.<br>• Collaborate with team members to ensure smooth and efficient financial operations.<br>• Assist with accounts receivable tasks, ensuring timely and accurate processing of transactions.<br>• Use QuickBooks for financial data management and reporting.<br>• Provide administrative support to the accounting department as needed.
<p>Join our client's team as a Medical Administrative Assistant and support the delivery of quality patient care by handling a range of administrative tasks in a medical office or healthcare facility.</p><p><em>Key Responsibilities:</em></p><ul><li>Greet and assist patients and visitors</li><li>Answer phones, schedule appointments, and manage calendars</li><li>Maintain and update patient records securely and accurately</li><li>Coordinate communications between medical staff, patients, and insurance companies</li><li>Assist with billing, insurance verification, and claims processing</li><li>Perform general office tasks such as filing, faxing, and scanning documents</li><li>Ensure compliance with confidentiality and healthcare regulations</li></ul><p><br></p>
<p>This role provides an opportunity for a dedicated individual who aspires to begin a solid career in Human Resources. The successful candidate will bring a range of essential skills that will assist our HR department in maintaining their daily operations.</p><p>Responsibilities:</p><ul><li>Support the HR Department's recruitment process by posting job ads, screening resumes, scheduling interviews, and facilitating the onboarding process for new hires.</li><li>Help maintain and manage the company's HR database and employee records.</li><li>Provide administrative support to the HR team, including scheduling meetings, recording minutes, and preparing reports.</li><li>Process employee requests and provide relevant information.</li><li>Coordinate HR projects, meetings, and training seminars.</li><li>Assist in the organization of company events as needed.</li></ul>
<p>Charlie Gilmur with Robert Half is looking for a dedicated Sales Support Supervisor to lead our sales support operations in Milwaukie, Oregon. This role is vital in ensuring seamless order processing, invoicing, and customer communication while supervising and mentoring a team of Sales Assistants. The ideal candidate will possess strong organizational skills and excel at managing workflows, maintaining compliance, and delivering accurate reports to support decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily sales support operations, ensuring timely and accurate processing of orders, invoices, and delivery tracking.</p><p>• Supervise and mentor Sales Assistants, providing training and guidance to improve team performance.</p><p>• Coordinate customer communication regarding shipment tracking, order updates, and change requests.</p><p>• Manage document workflows, including routing and archiving, to maintain efficiency and accuracy.</p><p>• Prepare detailed reports on job status, billing summaries, and departmental activities to support management decisions.</p><p>• Review and approve bids, ensuring accuracy and adherence to company standards.</p><p>• Handle customer account reconciliations and resolve discrepancies effectively.</p><p>• Monitor workload distribution among team members and adjust assignments to optimize productivity.</p><p>• Ensure compliance with company policies and procedures in all aspects of sales support.</p><p>• Assist with miscellaneous administrative tasks, such as filing and document preparation, as needed.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013331083</p><p><br></p><p><br></p>
