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12 results for Office Specialist in Portland, ME

Financial and Advisor Specialist

New Gloucester, ME
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Financial and Advisor Specialist to join a Contract team supporting students in New Gloucester, Maine. In this role, you will serve as a key point of contact for learners who need help understanding academic pathways, planning course schedules, and navigating financial aid-related questions. This position is well suited for someone who combines strong customer service instincts with confidence in advising conversations and administrative follow-through. The assignment offers the opportunity to contribute in a fast-paced office setting while delivering a positive student experience. Responsibilities: • Guide students through course planning and registration decisions by providing clear, timely advising support. • Respond to questions related to financial aid processes, payment matters, and available student support resources. • Discuss academic programs and potential career paths so students can make informed enrollment decisions. • Handle high-volume phone and in-person interactions with professionalism, empathy, and accuracy. • Complete account-related administrative tasks, maintain records, and support day-to-day office operations. • Assist with payment-related inquiries and help ensure student information is processed correctly. • Partner with the advising team to deliver consistent service and escalate complex student concerns when needed. • Support on-site operations by contributing to an organized, responsive, and student-focused office environment.
2026-04-24T18:14:06Z

Data Entry Clerk

Westbrook, ME
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support accurate and timely information processing for a Contract position based in Westbrook, Maine. This role is well suited to someone who is comfortable working with large volumes of numeric and text-based data while maintaining a high level of precision. The ideal candidate brings strong keyboarding ability, confidence using computer-based systems, and a consistent focus on quality. Responsibilities: • Enter numeric and text-based information into computer systems with a high degree of accuracy • Review source documents carefully to verify completeness and correct errors before final submission • Maintain organized electronic records and ensure data is updated in a timely manner • Perform routine quality checks to confirm entries are consistent, complete, and properly formatted • Handle large volumes of information efficiently while meeting established productivity expectations • Use standard office software and internal databases to process, store, and retrieve information as needed
2026-05-01T12:18:45Z

Sr. Accountant

Brunswick, ME
onsite
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
We are looking for an experienced Sr. Accountant to support a mission-driven non-profit organization in Brunswick, Maine. This role is ideal for a well-rounded accounting specialist who can manage complex reconciliations, oversee budgeting and cash flow reporting, and contribute thoughtful financial analysis across multiple programs and properties. The position will play a key role in maintaining accurate financial records, supporting grant-related accounting activity, and helping leadership make informed decisions in a dynamic operating environment. Responsibilities: • Prepare and review budgets, allocation schedules, and cash flow forecasts to support sound financial planning across programs and properties. • Complete monthly balance sheet reconciliations, maintain accurate trial balances, and resolve discrepancies in a timely manner. • Oversee general ledger activity during month-end close to ensure financial data is complete, accurate, and audit-ready. • Analyze financial information across multiple systems and integrated platforms to identify trends, improve reporting, and support process efficiency. • Manage accounting for restricted funding, grants, and program-related expenditures while ensuring proper classification and compliance. • Produce detailed financial reports for leadership, including budget-to-actual comparisons and cash position analysis in Excel and NetSuite. • Support accounting operations for a portfolio of managed properties and service programs, including allocation of shared costs and overhead. • Coordinate preparation of schedules and documentation needed for year-end audit deliverables within compressed reporting timelines. • Maintain reconciliation workbooks and subsidiary-level accounting records for numerous entities with a high degree of accuracy and attention to detail.
2026-04-30T18:34:05Z

Billing Clerk

Mechanic Falls, ME
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a Billing Clerk to support invoicing and account follow-up activities for a textile manufacturing operation in Mechanic Falls, Maine. This Long-term Contract position is ideal for someone who can manage billing records accurately, communicate effectively regarding outstanding balances, and work confidently within computerized billing tools. The role will contribute to timely statement processing and dependable financial documentation for customer and contract accounts. Responsibilities: • Prepare and issue accurate invoices, account statements, and related billing documentation in a timely manner. • Review billing records for completeness, resolve discrepancies, and maintain organized account information. • Follow up on outstanding balances through effective collection activities and payment status monitoring. • Enter, update, and verify customer and contract data within computerized billing systems. • Support billing processes tied to government contract accounts while ensuring proper documentation is maintained. • Coordinate with internal teams to clarify charges, confirm account details, and address invoice questions. • Track recurring billing activity and help ensure statements are delivered according to established schedules.
2026-04-22T15:13:51Z

Accounts Payable Clerk

Belgrade, ME
onsite
Permanent / Full Time
48000.00 - 55000.00 USD / Yearly
We are looking for an Accounts Payable Clerk to support day-to-day financial operations in Belgrade, Maine. This position focuses on maintaining accurate invoice workflows, coordinating payment activity, and helping ensure vendor obligations are handled on time. The ideal candidate is detail-oriented, organized, and comfortable working with routine accounting processes in a fast-paced environment. Responsibilities: • Review incoming invoices for accuracy, completeness, and proper approval before entry into the system. • Assign the correct accounting codes to invoices and supporting documents to ensure accurate financial records. • Process vendor invoices efficiently while maintaining compliance with internal accounting procedures. • Prepare and support scheduled payment runs, including checks and related documentation. • Reconcile invoice details against purchase records or other backup materials to resolve discrepancies. • Communicate with vendors and internal teams regarding payment status, missing information, or outstanding issues. • Maintain organized accounts payable files and records for audit readiness and reporting purposes.
2026-04-22T15:13:51Z

Administrative Assistant

Augusta, ME
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Augusta, Maine. In this long-term contract position, you will play a key role in ensuring smooth office operations and providing essential support to leadership and staff. This role is fully onsite and offers an opportunity to work in a beautifully restored historic building. Responsibilities: • Schedule and coordinate meetings as requested, ensuring all arrangements are handled efficiently. • Manage daily office tasks, including drafting letters, memos, and reports. • Maintain both physical and electronic filing systems to ensure organized record-keeping. • Monitor inventory and order office supplies to meet operational needs. • Collect and distribute incoming mail in a timely manner. • Prepare, format, proofread, and edit documents for executive presentations and board meetings. • Arrange travel accommodations and itineraries for staff members as needed. • Serve as the first point of contact by answering inbound calls and addressing inquiries. • Assist with data entry and maintaining accurate records. • Perform other administrative duties as assigned to support the office's functionality.
2026-05-04T12:53:41Z

Payroll Clerk

New Gloucester, ME
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Payroll Clerk to join the team in New Gloucester, Maine on a Contract basis. This position will support payroll operations, helping ensure accurate and timely weekly and biweekly pay processing using PAYCOM. The ideal candidate brings hands-on payroll experience, strong accuracy, and the ability to work effectively in an on-site environment. Responsibilities:• Prepare and process weekly and biweekly payroll cycles with a high level of accuracy and timeliness.• Review employee pay data, time records, deductions, and adjustments to ensure payroll information is complete and correct before each run.• Support the payroll team with day-to-day administrative and processing tasks that keep payroll operations running smoothly.• Handle garnishments, withholdings, and other payroll-related deductions in accordance with company policy and applicable regulations.• Investigate and resolve payroll discrepancies by working closely with employees and internal team members.• Maintain organized payroll records and help ensure documentation is current, accurate, and audit-ready.• Use Paycom to enter, verify, and manage payroll information while following established payroll procedures.• Assist with payroll-related updates or process changes as needed, including system-related activities when assigned.
2026-04-28T18:03:46Z

Bookkeeper

Wells, ME
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for a dependable Bookkeeper to support the day-to-day financial operations of a nonprofit organization in Wells, Maine. This Long-term Contract position offers a steady part-time schedule of up to 30 hours per week in a small, collaborative team environment. The role is well suited for someone who is comfortable working with financial records, eager to learn organization-specific processes, and able to maintain accuracy across routine accounting tasks. Responsibilities: • Enter financial data accurately into QuickBooks Desktop and maintain organized accounting records. • Prepare and issue payments in a timely manner while following established approval procedures. • Compile monthly financial reports, including profit and loss summaries, to support organizational oversight. • Assist with accounts payable and accounts receivable activities to help keep transactions current and well documented. • Reconcile bank activity and review account balances to identify and correct discrepancies. • Work closely with internal staff to learn existing bookkeeping procedures and apply them consistently. • Support ongoing financial administration for multiple related entities within the organization’s operations.
2026-05-01T16:08:41Z

Bookkeeper

Biddeford, ME
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a growing organization in Biddeford, Maine. This Long-term Contract position is ideal for someone who can maintain accurate records, manage core accounting activities, and bring consistency to routine financial processes. The right candidate will be comfortable working with QuickBooks and handling a broad range of bookkeeping functions with accuracy and professionalism. Responsibilities: • Record financial transactions accurately and maintain organized bookkeeping records within QuickBooks. • Process vendor invoices, prepare payments, and help ensure accounts payable activities are completed on schedule. • Generate customer invoices, monitor incoming payments, and follow up on outstanding balances as part of accounts receivable management. • Reconcile bank statements and financial records regularly to identify discrepancies and keep accounts current. • Assist with maintaining accurate ledgers and supporting documentation for routine accounting review. • Review financial data for completeness and consistency, resolving clerical or transactional issues as needed. • Support ongoing accounting operations by helping keep reporting and recordkeeping processes efficient and reliable.
2026-04-27T17:08:43Z

Accounts Receivable Clerk

Portland, ME
onsite
Permanent / Full Time
- USD / Yearly
We are looking for an Accounts Receivable Clerk to join a retail organization. This on-site position is well suited for someone who enjoys keeping billing and payment records accurate while supporting steady cash flow. The role offers an excellent opportunity for an early-career accounting team member or someone with practical receivables experience to grow within a stable team environment. Responsibilities:• Prepare and issue routine customer billings each month, ensuring charges are accurate and submitted on schedule.• Record invoices, incoming payments, and cash receipts in the accounting system with close attention to detail.• Monitor open balances and follow up with customers to collect outstanding payments in a courteous and consistent manner.• Apply received funds to the correct accounts and help maintain up-to-date receivables records.• Use Excel to organize account activity, track payment status, and support reporting needs.• Assist with day-to-day accounts receivable operations while helping resolve billing questions and payment discrepancies.• Support the accounting team with documentation and system updates related to receivables processes
2026-05-01T16:08:41Z

Accounting Clerk / Front Desk

Oxford, ME
onsite
Permanent / Full Time
- USD / Yearly
Robert Half has partnered with an established company in Oxford, Maine area to locate an Accounting Clerk for a full time position with benefits. The ideal Accounting Assistant candidate will have the following skills and experience:<ul><li>Associates or Bachelors degree in Accounting, Business, Finance or similar. (equivalent experience with some accounting coursework considered)</li><li>Accounts Payable</li><li>Accounts Receivable</li><li>Reconcilation</li><li>Phone skills - this role includes Front Desk reception duties</li><li>Administrative skills</li><li>Microsoft Excel</li></ul>Employer offers generous benefits including: Health plan, paid vacation, holidays, retirement with match and more. For consideration, apply online with resume.If you're already working with a RH Permanent recruiter, please reach out to us directly. Jennifer ThompsonRobert Half Finance & Accounting - Permanent Placement
2026-05-01T16:03:41Z

HR/Payroll Administrator

Laconia, NH
onsite
Permanent / Full Time
- USD / Yearly
We are looking for an experienced HR/Payroll Administrator to join our clients team in Laconia, New Hampshire. In this role, you will oversee payroll operations and HR functions, ensuring smooth processes and compliance with regulations. This position requires a detail-oriented individual capable of maintaining accurate records, supporting employees, and contributing to organizational initiatives. Responsibilities:• Manage payroll operations, including timekeeping systems, timesheet reviews, and calculation of hours, bonuses, tax withholdings, and deductions.• Administer HR programs such as compensation, benefits, leave, and employee relations while coordinating special events.• Handle onboarding processes, including benefits reviews, background checks, I-9 documentation, and maintaining employee files.• Review and reconcile payroll deductions for accounts such as 401K contributions, union dues, and other applicable deductions.• Respond to employee inquiries regarding payroll matters, resolve discrepancies, and process off-cycle or manual checks when necessary.• Maintain accurate employee data and implement rate or classification changes while ensuring proper documentation filing.• Provide support for audits, both internal and external, and assist leadership with timekeeping and reporting requirements.• Ensure accurate communication and processing of benefits information for payroll purposes.• Collaborate on HR-related projects and initiatives, supporting policy implementation and compliance with state and federal regulations.
2026-05-01T18:28:49Z