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3 results for Front Desk Coordinator in Portland, ME

General Office Clerk

Winthrop, ME
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a dependable General Office Clerk to support daily administrative operations for a busy office in Winthrop, Maine. This Long-term Contract position is ideal for someone who enjoys assisting clients, managing office records, and keeping routine processes organized during a high-demand seasonal period. Responsibilities:• Welcome clients and provide courteous front-line support by answering questions and directing requests to the appropriate team members.• Handle incoming calls through a multi-line phone system, take clear messages, and ensure timely follow-up when needed.• Enter and update information accurately in office records, databases, and other administrative systems.• Organize, file, and maintain paper and electronic documents so materials are easy to locate and review.• Assist with day-to-day clerical tasks such as scheduling, preparing forms, and supporting general office workflow.• Monitor administrative priorities during the busy season and help maintain efficient operations in a fast-paced environment.
2026-05-18T15:28:52Z

Office Assistant

Portland, ME
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily front-office operations in Portland, Maine. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling light administrative tasks and assisting visitors and staff throughout the day. The role requires a detail-oriented communicator with strong attention to detail, a service-oriented approach, and the flexibility to keep office spaces running smoothly during a contract coverage period. Responsibilities: • Welcome visitors and respond to routine questions in a courteous, detail-oriented manner while helping maintain a positive office experience. • Coordinate meeting room reservations and confirm shared spaces are ready for use throughout the day. • Perform light administrative support such as answering calls, taking clear messages, and directing inquiries to the appropriate contact. • Help keep common areas presentable by checking that chairs, counters, and shared surfaces remain clean, orderly, and well arranged. • Assist with basic clerical tasks including document handling, scanning, and general office support as needed. • Communicate promptly with onsite contacts regarding day-to-day needs, facility concerns, or questions that arise during coverage. • Record accurate notes from calls or in-person requests to ensure follow-up information is passed to the right team member. • Submit or help escalate routine office or meeting room issues, including comfort or maintenance concerns, through the appropriate channels.
2026-05-12T17:48:46Z

Administrative Assistant

Exeter, NH
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
Administrative Assistant Needed – Short-Term CoverageWe’re currently seeking an Administrative Assistant for short-term coverage support. Looking for someone organized, dependable, and comfortable handling general office and administrative tasks in a fast-paced environment. THIS IS AN ONGOING OPPORTUNITY. Responsibilities may include:<ul><li>Answering phones and emails</li><li>Scheduling and calendar support</li><li>Data entry and filing</li><li>General administrative assistance</li></ul>Prior administrative experience preferred. Immediate need!
2026-05-07T20:03:52Z