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3 results for Entry Level Administrative Assistant in Portland, ME

York, ME
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a manufacturing organization in York, Maine. This Long-term Contract position is ideal for someone who is comfortable managing routine accounting tasks with accuracy, maintaining organized records, and working across both payables and receivables. The role offers the opportunity to contribute to a steady, detail-driven environment while helping keep core accounting processes running smoothly. Responsibilities: • Process vendor invoices, verify coding details, and prepare payments in accordance with established accounting procedures. • Maintain customer billing and payment records, follow up on outstanding balances, and help ensure timely collection activity. • Reconcile bank statements and internal financial records to identify discrepancies and support accurate month-end reporting. • Enter and update accounting data in QuickBooks and Epicor while keeping financial information complete and current. • Review transaction details for accuracy, resolve routine account issues, and escalate exceptions when needed. • Assist with invoice coding, document organization, and general accounting support for daily departmental operations.
2026-06-30T00:00:00Z

Kennebunk, ME
onsite
Permanent / Full Time
40000 - 80000 USD / Yearly
We are looking for a Legal Assistant to join a respected law practice in Kennebunk, Maine. This on-site opportunity is ideal for someone beginning a legal support career and eager to build practical experience across real estate, corporate, and litigation matters. The role offers close collaboration with attorneys and staff in a detail-focused setting where accuracy, organization, and strong communication are essential. Responsibilities: • Support attorneys and legal staff with daily administrative tasks and general office coordination. • Prepare, revise, and review legal correspondence, forms, and case-related documents for accuracy and proper formatting. • Maintain organized physical and digital files, ensuring records are current, accessible, and properly indexed. • Coordinate calendars by arranging client appointments, tracking court appearances, and monitoring internal deadlines. • Serve as a reliable point of contact for clients, court personnel, and outside parties through phone, email, and in-person communication. • Assist with property-related matters by assembling closing materials and coordinating documentation with involved parties. • Contribute to litigation support by helping with discovery materials, document collection, filings, and trial preparation. • Conduct basic legal and factual research and compile information for attorney review as needed.
2026-06-12T00:00:00Z

Portland, ME
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Legal Assistant to support a busy legal team in Portland, Maine. This is a Contract position suited for someone with hands-on litigation support experience who can manage deadlines, filings, and daily administrative needs with accuracy. The ideal candidate is organized, responsive, and comfortable working in a fast-paced legal environment while maintaining high standards. Responsibilities: • Prepare, review, and submit court documents through electronic filing systems in accordance with court rules and deadlines. • Coordinate attorney calendars, schedule hearings and meetings, and track important case dates to help keep matters on course. • Maintain organized case files, correspondence, and legal records so information is accurate and readily accessible. • Support litigation matters by drafting routine legal documents, assembling filing packets, and assisting with case-related administrative tasks. • Communicate with courts, clients, and outside parties in a clear and thorough manner regarding scheduling, documentation, and filing status. • Monitor deadlines and follow up on required materials to help ensure timely submission of pleadings and related documents. • Provide general administrative assistance to the legal team, including document formatting, proofreading, and file management.
2026-06-24T00:00:00Z