We are looking for a skilled Collections Specialist to join our team in Westlake, Texas, on a Contract-to-Permanent basis. In this role, you will play a vital part in managing and resolving outstanding accounts while fostering positive relationships with customers. This position offers an excellent opportunity for individuals with strong analytical and communication skills to thrive in a dynamic environment.<br><br>Responsibilities:<br>• Analyze customer account statements to identify inaccuracies or discrepancies and develop solutions to resolve them.<br>• Investigate and address reasons for non-payment, working collaboratively with customers to facilitate timely resolution.<br>• Manage a portfolio of 200–250 business-to-business (B2B) accounts weekly, ensuring consistent follow-ups and progress tracking.<br>• Guide customers in addressing billing issues and adhering to payment terms through clear and tactful communication.<br>• Maintain accurate and up-to-date account records within the company’s system, utilizing NetSuite for data management.<br>• Organize and analyze data using Microsoft Excel, applying basic formulas and formatting as needed.<br>• Document all account activities and resolutions to ensure a comprehensive record of interactions.<br>• Monitor payment schedules and work towards bringing accounts back into compliance with agreed terms.<br>• Provide regular updates and reports on account statuses to relevant stakeholders.
We are looking for an experienced Collections Specialist to join our team in DFW Airport, Texas. In this Contract-to-permanent position, you will play a key role in managing and improving collection processes for both commercial and consumer accounts. This role offers an exciting opportunity to contribute to the financial health of the organization while collaborating with a dedicated team.<br><br>Responsibilities:<br>• Manage the collection of outstanding balances from both commercial and consumer accounts in a timely manner.<br>• Communicate effectively with clients to resolve payment issues and disputes.<br>• Review and analyze accounts to identify overdue payments and implement appropriate collection strategies.<br>• Maintain accurate records of collection activities and ensure compliance with company policies.<br>• Collaborate with internal departments to streamline billing and collection processes.<br>• Monitor account aging reports and prioritize collection efforts based on risk and value.<br>• Provide regular updates and reports to management concerning collection status.<br>• Develop and implement strategies to minimize overdue accounts and improve recovery rates.<br>• Ensure adherence to credit and collection policies and industry regulations.<br>• Respond promptly to inquiries regarding billing and payment discrepancies.
<p>We are immediately hiring for an Accounts Receivable Specialist to join our team in Fort Worth, Texas. In this contract to permanent position, you will play a key role in managing the company's accounts receivable processes, ensuring timely collections, and maintaining positive relationships with customers. This is a great opportunity for individuals with expertise in commercial collections, billing, and cash applications within the manufacturing industry.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough reviews of open accounts to determine collection strategies.</p><p>• Initiate outbound collection calls to customers while fostering strong and reliable relationships.</p><p>• Address and resolve billing issues promptly to minimize delinquent accounts.</p><p>• Ensure timely collection of customer payments in line with payment schedules.</p><p>• Identify and report delinquency issues, collaborating with management for resolution.</p><p>• Monitor and maintain detailed records of assigned accounts and related collection activities.</p><p>• Follow up diligently on payment arrangements and commitments.</p><p>• Draft and send correspondence to customers to encourage payment on overdue accounts.</p><p>• Prepare and submit reports summarizing collection efforts and account statuses.</p><p>• Process billing, receive and post payments made via wire transfer, check, or credit card, and review credit memos.</p>
<p><strong><u>Accounts Receivable Specialist - Cash Application</u></strong></p><p>Join our dynamic team in Plano, TX 75093, where you’ll thrive in a fast-paced, rewarding environment with amazing benefits and the flexibility to work from home on Fridays! We’re seeking a passionate professional with cash application experience, 3+ years in accounts receivable (or similar role), and expertise working with large retail customers—bonus points for manufacturing or distribution backgrounds. This is a direct hire opportunity to make an impact with a top-tier company. Apply now to take your career to the next level!</p><p><br></p><p>Joe.Faradie at roberthalf com for confidential consideration - connect with me on linkedin</p>
<p>We are looking for a dedicated Accounts Receivable Specialist to join our team in Gainesville, Texas. This long-term contract position offers an opportunity to work closely within the aerospace industry, contributing to the financial health and operations of the organization. The role requires strong analytical skills and the ability to manage complex financial data efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough analysis and research on outstanding debts, ensuring accurate tracking and resolution of millions in receivables.</p><p>• Investigate and reconcile large amounts of unallocated credits, providing detailed reporting and recommendations.</p><p>• Manage commercial collections processes, engaging with clients to resolve payment issues and ensure timely account settlements.</p><p>• Process cash applications accurately and efficiently, maintaining compliance with company policies.</p><p>• Oversee billing functions, ensuring invoices are issued correctly and payments are received promptly.</p><p>• Maintain accurate records of cash activity and transactions to support financial reporting.</p><p>• Collaborate with internal teams to address discrepancies and streamline accounts receivable operations.</p><p>• Provide detailed financial analysis and reporting to support decision-making and improve operational efficiency.</p><p>• Ensure compliance with financial regulations and company standards in all accounts receivable activities.</p>
<p>A client of ours in the manufacturing industry is looking to hire an Accounts Receivable Clerk.</p><p><br></p><p><strong>Job Description:</strong></p><p>An accounts receivable clerk in the manufacturing industry is responsible for managing payment collections, processing invoices, maintaining financial records related to customer accounts, and ensuring high levels of accuracy in financial transactions. Their primary focus is on managing the accounts receivable process efficiently and supporting the overall financial operations of the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Prepare, issue, and verify customer invoices based on sales and shipping records, ensuring prompt and accurate billing.</li><li><strong>Payment Handling:</strong> Monitor incoming payments, apply payments to the correct customer accounts, and ensure compliance with company policies.</li><li><strong>Account Reconciliation:</strong> Reconcile accounts receivable records to ensure that all transactions match customers' statements and company-ledger balances.</li><li><strong>Collections:</strong> Follow up on outstanding invoices via phone calls, emails, or other communication methods, and resolve billing disputes efficiently.</li><li><strong>Record Maintenance:</strong> Maintain detailed records of account activities, such as invoices, customer correspondence, and payment histories, ensuring accuracy and compliance.</li><li><strong>Reporting:</strong> Generate accounts receivable reports for management, providing insights on aging invoices and payment trends.</li><li><strong>Communication:</strong> Act as the liaison between customers and internal teams to address and resolve payment-related issues or inquiries.</li><li><strong>Compliance:</strong> Ensure adherence to company policies, industry regulations, and applicable laws regarding financial transactions.</li></ul><p><br></p>
<p>A client of ours in the manufacturing industry is looking to hire an Accounts Receivable Clerk.</p><p><br></p><p><strong>Job Description:</strong></p><p>An accounts receivable clerk in the manufacturing industry is responsible for managing payment collections, processing invoices, maintaining financial records related to customer accounts, and ensuring high levels of accuracy in financial transactions. Their primary focus is on managing the accounts receivable process efficiently and supporting the overall financial operations of the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Prepare, issue, and verify customer invoices based on sales and shipping records, ensuring prompt and accurate billing.</li><li><strong>Payment Handling:</strong> Monitor incoming payments, apply payments to the correct customer accounts, and ensure compliance with company policies.</li><li><strong>Account Reconciliation:</strong> Reconcile accounts receivable records to ensure that all transactions match customers' statements and company-ledger balances.</li><li><strong>Collections:</strong> Follow up on outstanding invoices via phone calls, emails, or other communication methods, and resolve billing disputes efficiently.</li><li><strong>Record Maintenance:</strong> Maintain detailed records of account activities, such as invoices, customer correspondence, and payment histories, ensuring accuracy and compliance.</li><li><strong>Reporting:</strong> Generate accounts receivable reports for management, providing insights on aging invoices and payment trends.</li><li><strong>Communication:</strong> Act as the liaison between customers and internal teams to address and resolve payment-related issues or inquiries.</li><li><strong>Compliance:</strong> Ensure adherence to company policies, industry regulations, and applicable laws regarding financial transactions.</li></ul><p><br></p>
<p>A client of ours in the manufacturing industry is looking to hire an Accounts Receivable Clerk.</p><p><br></p><p><strong>Job Description:</strong></p><p>An accounts receivable clerk in the manufacturing industry is responsible for managing payment collections, processing invoices, maintaining financial records related to customer accounts, and ensuring high levels of accuracy in financial transactions. Their primary focus is on managing the accounts receivable process efficiently and supporting the overall financial operations of the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Prepare, issue, and verify customer invoices based on sales and shipping records, ensuring prompt and accurate billing.</li><li><strong>Payment Handling:</strong> Monitor incoming payments, apply payments to the correct customer accounts, and ensure compliance with company policies.</li><li><strong>Account Reconciliation:</strong> Reconcile accounts receivable records to ensure that all transactions match customers' statements and company-ledger balances.</li><li><strong>Collections:</strong> Follow up on outstanding invoices via phone calls, emails, or other communication methods, and resolve billing disputes efficiently.</li><li><strong>Record Maintenance:</strong> Maintain detailed records of account activities, such as invoices, customer correspondence, and payment histories, ensuring accuracy and compliance.</li><li><strong>Reporting:</strong> Generate accounts receivable reports for management, providing insights on aging invoices and payment trends.</li><li><strong>Communication:</strong> Act as the liaison between customers and internal teams to address and resolve payment-related issues or inquiries.</li><li><strong>Compliance:</strong> Ensure adherence to company policies, industry regulations, and applicable laws regarding financial transactions.</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable Clerk to join our team in Garland, Texas. This position offers an excellent opportunity to contribute to critical financial operations, including accounts receivable and payable processes. The ideal candidate will possess strong organizational skills and attention to detail, ensuring seamless management of financial transactions and records.<br><br>Responsibilities:<br>• Manage accounts receivable tasks, such as sending demand letters, processing credit card payments and refunds, and handling lockbox payments.<br>• Process wire payments and maintain accurate records for tax certificates.<br>• Issue invoices, scan documents, and handle credit card chargebacks efficiently.<br>• Review credit applications and ensure compliance with established protocols.<br>• Oversee accounts payable operations, including processing purchase order invoices and payment runs.<br>• Handle inventory adjustments and ensure accurate documentation.<br>• Coordinate supply orders as needed to support operational requirements.<br>• Maintain organized financial records by scanning and filing important documents.
We are looking for a skilled Accounts Receivable Clerk to join our team in Fort Worth, Texas. In this role, you will be responsible for managing tenant billing, processing payments, and ensuring compliance with lease agreements. The ideal candidate is detail-oriented, highly organized, and experienced in property management or real estate accounting.<br><br>Responsibilities:<br>• Prepare and process recurring and miscellaneous tenant charges, such as rent, utilities, service orders, and other fees, within the accounting system.<br>• Calculate late fees and generate charge batches for approval after the 20th of each month.<br>• Post daily deposits, wire transfers, and electronic payments within three business days of receipt.<br>• Investigate and resolve issues related to unidentified or misapplied payments in collaboration with tenants.<br>• Complete month-end tasks, including posting receipts, processing adjustments, and reconciling subledger balances to the general ledger.<br>• Handle tenant security deposit refunds in accordance with lease terms and company policies.<br>• Update rate tables and make necessary adjustments to tenant billing for compliance purposes.<br>• Assist the Controller with special projects and contribute to process improvements for enhanced efficiency.<br>• Collaborate with property management teams to ensure accurate billing and adherence to lease agreements.<br>• Provide exceptional customer service to tenants while addressing inquiries and resolving billing concerns.
<p><strong><u>Accounts Receivable - Deductions Analyst</u></strong></p><p>Ready to shine in a vibrant role in Plano, TX 75093? We’re hiring a skilled Accounts Receivable - Deductions Analyst to join our top-notch team, offering incredible benefits and work-from-home Fridays! You’ll dive into daily maintenance of customer deduction claims in 3rd-party web portals, apply cash receipts accurately, reconcile payments, resolve discrepancies, and keep customer records up-to-date, all while leveraging your expertise with big box retail customers and remittance analysis. This direct hire position is your chance to make a real impact—apply today and elevate your career!</p><p><br></p><p>Resumes to Joe.Faradie at roberthalf com - this is the best way to apply</p><p><br></p><p>connect with me on linkedin</p>
We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our team in Dallas, Texas. This is a long-term contract position that offers a hybrid work environment, with three days on-site and two days remote each week. The ideal candidate will bring a strong background in accounts payable processes, excellent technical skills, and the ability to work both independently and collaboratively.<br><br>Responsibilities:<br>• Process invoices and manage all aspects of accounts payable operations with accuracy and efficiency.<br>• Utilize Navision software daily for accounts payable tasks and ensure system integrity.<br>• Oversee purchase order management, ensuring all transactions align with company standards.<br>• Scan and process invoices promptly to support timely payments.<br>• Employ advanced Excel functionalities and other Office tools for reporting and data analysis.<br>• Collaborate with cross-functional teams to resolve discrepancies and streamline processes.<br>• Maintain adherence to the hybrid schedule, balancing on-site and remote work responsibilities.<br>• Ensure compliance with company policies and procedures in all accounts payable activities.<br>• Support auditing processes by providing accurate and organized documentation.<br>• Continuously identify opportunities for process improvement within accounts payable workflows.
We are looking for an experienced Accounts Payable Specialist to join our team in Dallas, Texas. This contract position offers an opportunity to work within a collaborative environment in the hospitality industry, focusing on vendor management, invoice processing, and data accuracy. The role requires a detail-oriented individual who can handle high-volume tasks and support critical financial operations.<br><br>Responsibilities:<br>• Conduct system testing to ensure the accuracy and efficiency of ongoing software implementations, including Coupa.<br>• Collect, verify, and manage vendor information such as W9 forms, banking details, and remittance data.<br>• Accurately upload and maintain vendor data within internal systems.<br>• Review and process approximately 8,000 invoices, prioritizing those from high-volume vendors.<br>• Identify, document, and resolve issues discovered during system testing processes.<br>• Provide support for various ad hoc financial and operational projects.<br>• Assist in implementing AI-related tools and processes within the Coupa system.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Dallas, Texas. In this role, you will play a vital part in managing vendor data, processing invoices, and supporting system testing efforts. This is an excellent opportunity to contribute your expertise in a dynamic and collaborative environment within the hospitality industry.<br><br>Responsibilities:<br>• Conduct thorough testing of software systems, including Coupa, to ensure functionality and reliability.<br>• Collect, verify, and maintain vendor information, such as W9 forms, banking details, and remittance data.<br>• Accurately upload vendor data into internal systems and review for errors or inconsistencies.<br>• Review and process a high volume of invoices, prioritizing those from key vendors.<br>• Identify and document any issues discovered during system testing and ensure timely resolution.<br>• Support various ad hoc accounting and data management projects as required.<br>• Assist in the implementation and optimization of AI-related processes within the Coupa system.
<p>The Accounting Clerk position is responsible for providing accounting support in the following areas: accounts payable, accounts receivable, purchasing and various account reconciliations.</p><p><strong><u>Job Responsibilities</u></strong></p><ul><li>process incoming checks and send to bank</li><li>Process incoming mail</li><li>Outgoing checks</li><li>Match backup to printed checks</li><li>Identify check printing errors</li><li>Obtain signature</li><li>Finalize check for mailing</li><li>Process installment billings and client statements</li><li>Research suspense items that haven’t cleared</li><li>Maintain a list of carrier website passwords and login information</li></ul><p><strong><u>Requirements</u></strong></p><ul><li>A positive attitude and outlook, always looking for ways to improve and a passion for being the best.</li><li>A strong work ethic and high quality work output.</li><li>Ability to comprehend problems, arrive at solutions and communicate those effectively to other stakeholders (both internally and externally).</li><li>Strong analytical ability in discerning priority and non-priority issues, making decisions from a number of alternatives based on logic and fact.</li><li>Independent and self-motivated, holds self-accountable to achieving desired outcomes.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in Dallas, Texas. This is a Contract to permanent position within the Oil & Gas industry, providing an excellent opportunity for growth for detail-oriented individuals. The ideal candidate will have a strong background in invoice processing, vendor communication, and financial compliance, ensuring the smooth operation of accounts payable functions.<br><br>Responsibilities:<br>• Process non-purchase order invoices in accordance with company policies and established accounting guidelines.<br>• Verify invoice details, including vendor information, amounts, account codes, and required approvals.<br>• Monitor invoice queues and resolve any discrepancies or incomplete submissions.<br>• Assist in month-end closing activities and prepare necessary reports.<br>• Ensure accurate coding and entry of invoices into the accounting system.<br>• Collaborate with vendors and internal teams to address invoice-related issues promptly.<br>• Maintain compliance with financial regulations and company procedures.<br>• Utilize accounting software systems, including SAP ERP, to manage accounts payable processes effectively.<br>• Reconcile outstanding invoices and ensure timely payment.<br>• Support the automation and optimization of accounts payable workflows.
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Fort Worth, Texas. In this role, you will play a vital part in managing invoice processing, account coding, and payment operations to ensure smooth financial workflows. The ideal candidate is detail-oriented, organized, and skilled in utilizing accounting systems and tools.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy in coding and adherence to company policies.<br>• Manage account coding to allocate expenses appropriately across departments.<br>• Oversee payment methods, including Automated Clearing House (ACH) transactions and check runs.<br>• Utilize Concur Expense and NetSuite systems to streamline expense reporting and accounting processes.<br>• Reconcile accounts payable records to maintain accurate financial data.<br>• Address vendor inquiries regarding payment status and resolve discrepancies.<br>• Assist with monthly and yearly financial close processes related to accounts payable.<br>• Ensure compliance with internal controls and regulatory standards in all financial transactions.<br>• Collaborate with team members to improve accounts payable processes and workflows.
<p>We’re seeking an experienced <strong>Infusion Billing and Denials Specialist</strong> to join a growing healthcare organization. This role will play a key part in stabilizing and improving the infusion billing process, managing claim denials, and supporting the transition to an in-house billing model. The ideal candidate brings strong technical expertise, a proactive approach to problem-solving, and experience with healthcare billing systems used in infusion or specialty pharmacy settings.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review, prioritize, and resolve claim denials based on type, urgency, and payer requirements.</li><li>Collaborate with internal teams and third-party vendors to ensure accurate and timely claim submissions.</li><li>Research and resolve billing discrepancies, including coordination with clinical staff for complex or clinical-related denials.</li><li>Track, document, and report denial trends to support process improvement and revenue optimization.</li><li>Assist with billing audits and provide insight on compliance, documentation, and coding accuracy.</li><li>Support the ongoing transition from outsourced billing to an internal model by identifying workflow gaps and recommending improvements.</li><li>Utilize analytics and clearinghouse data to identify patterns in claim rejections and reimbursement delays.</li></ul><p><br></p><p><strong>Systems & Tools</strong></p><p>Experience in the following systems is highly preferred:</p><ul><li><strong>CareTend</strong> (patient accounting)</li><li><strong>eClinicalWorks (ECW)</strong> (clinical documentation)</li><li><strong>Waystar</strong> (clearinghouse)</li><li><strong>PMD</strong> (inpatient billing)</li></ul><p><br></p><p><br></p>
<p>Robert Half is trying to fill an Accounts Payable (A/P) Clerk position with an organization that offers a stimulating work environment among a team of experienced, motivated professionals. In this position, you will be required to manage all general administrative needs of the AP/Finance Department. You will work closely and report to the Accounting Manager. The main responsibilities will include matching and batching code, resolving A/P issues, processing expense reports, updating and reconciling sub-ledger to G/L and processing checks are primary areas of focus. If you're looking for an opportunity that offers job growth, contact us today to learn more about this fast-growing team. Located in Dallas, Texas, the Accounts Payable Clerk will be a short-term contract / temporary opening.</p><p> </p><p>Your responsibilities</p><p> </p><p>- Handle the customer service needs of internal business partners</p><p> </p><p>- Ensure invoices, checks, and other documents are properly sorted, logged, scanned, and filed</p><p> </p><p>- Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed</p><p> </p><p>- Carry out a full-cycle A/P</p><p> </p><p>- Open, sort, and distribute daily department mail</p><p> </p><p>- Perform special projects as assigned</p><p> </p><p>- Verify, log and mail checks, including expediting special handling</p><p> </p><p>- Support the AP/Finance Department by completing administrative tasks</p><p> </p><p>- Provide support during internal and external audits</p>
<p>We are looking for a detail-oriented and reliable PART TIME Accounting Clerk to join our team in Dallas, Texas. This part-time role requires expertise in QuickBooks, proficiency in Excel, and a strong foundation in accounting principles to handle reconciliations and journal entries effectively. The ideal candidate will support our financial operations by maintaining accurate records and ensuring compliance with accounting standards.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile payments and ensure all accounts are accurately balanced on a daily basis.</p><p>• Perform weekly and monthly inventory reconciliations to maintain accurate financial data.</p><p>• Record daily journal entries in QuickBooks and verify transaction accuracy.</p><p>• Support accounts payable and accounts receivable processes, including invoice processing and data entry.</p><p>• Utilize accounting software such as QuickBooks to manage financial tasks efficiently.</p><p>• Assist with financial reporting and ensure adherence to internal accounting policies.</p><p>• Collaborate with team members to address discrepancies and resolve accounting issues.</p><p>• Maintain organized and up-to-date financial records to support audits or reviews.</p>
<p>A client of ours in the manufacturing industry is looking for a motivated Accounting Clerk to join their dynamic team. </p><p><strong>Position Overview:</strong></p><p>The Accounting Clerk will play a vital role in supporting the finance and accounting team by maintaining accurate financial records and ensuring the smooth processing of transactions. This role is ideal for someone who is detail-oriented, organized, and eager to grow within a fast-paced manufacturing environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable, ensuring accuracy and compliance with company policies.</li><li>Perform data entry and maintain financial records in accounting software systems.</li><li>Assist with reconciliations, including bank statements and vendor accounts.</li><li>Prepare and distribute invoices, and follow up on outstanding payments.</li><li>Support month-end and year-end closing processes.</li><li>Monitor expense reports and ensure adherence to company guidelines.</li><li>Assist with preparation of financial reports for management review.</li><li>Collaborate with cross-functional teams to resolve discrepancies and maintain effective communication.</li></ul>
We are looking for a skilled and detail-oriented Full Charge Bookkeeper to join our team in Carrollton, Texas. This is a Contract-to-long-term position, offering a great opportunity to grow within a dynamic and expanding organization. The role will initially require on-site work, transitioning to a hybrid schedule after the first few months. The ideal candidate will bring expertise in managing financial tasks, including accounts payable, accounts receivable, and reconciliations, while supporting the transition to new accounting software.<br><br>Responsibilities:<br>• Reconcile accounts payable, ensuring accuracy and maintaining proper documentation.<br>• Manage the accounts receivable process, including invoicing, collections, and maintaining up-to-date records.<br>• Process and record invoices with precision, ensuring compliance with company policies.<br>• Organize and maintain financial documents such as receipts and supporting files.<br>• Oversee daily bookkeeping operations to support the company’s financial health.<br>• Contribute to the transition from QuickBooks to Sage, assisting with process adjustments and implementation.<br>• Collaborate with team members to streamline financial workflows and improve efficiency.<br>• Provide accurate and timely financial reports to support decision-making.<br>• Monitor and resolve discrepancies in financial records to ensure accuracy.<br>• Support the team in other accounting and administrative tasks as needed.
We are looking for an experienced Bookkeeper to join our team in Dallas, Texas. In this role, you will manage essential financial tasks, including accounts payable and receivable, credit card reconciliations, and accurate data entry. The ideal candidate will have a strong understanding of bookkeeping within the construction industry and a commitment to delivering exceptional service to clients and vendors.<br><br>Responsibilities:<br>• Process vendor invoices in QuickBooks Online and ensure all entries are accurate and timely.<br>• Prepare and issue payments to vendors while maintaining proper expense allocation for construction projects.<br>• Generate and distribute invoices to clients based on project milestones or completed work.<br>• Monitor customer accounts and oversee the collection of payments to maintain positive cash flow.<br>• Reconcile credit card transactions with vendor receipts and resolve discrepancies in bank statements.<br>• Input financial data into QuickBooks Online with accuracy, ensuring proper categorization and reconciliation.<br>• Maintain organized digital records of invoices, receipts, and other financial documents.<br>• Address inquiries from vendors and clients regarding payments, invoices, and account discrepancies.<br>• Apply construction-specific financial knowledge, including job costing, subcontractor payments, and budgeting, to ensure compliance with industry standards.
We are looking for a skilled Accounts Payable Lead to join our team in Southlake, Texas. In this role, you will oversee the accounts payable process, ensuring accuracy and timeliness in payment processing and vendor management. The ideal candidate will possess strong analytical skills, a keen eye for detail, and the ability to lead process improvements while working in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee and manage the review, processing, and approval of vendor invoices and payment draws to ensure accuracy and compliance with company policies.<br>• Perform 3-way matching by verifying invoices against approved purchase orders and receiving documentation.<br>• Ensure all expenses are accurately allocated to the appropriate accounts and cost centers.<br>• Review and verify required documentation, such as W-9 forms, insurance certificates, and lien waivers, prior to releasing payments.<br>• Monitor and manage the lien log to maintain compliance and avoid payment discrepancies.<br>• Collaborate with vendors and subcontractors to resolve payment issues and discrepancies effectively.<br>• Prepare and execute weekly check runs and monthly draws, ensuring all necessary documentation is included.<br>• Assist in the preparation of monthly financial reporting by gathering and organizing supporting documents.<br>• Review and manage approved contracts, purchase orders, and change orders for accuracy and compliance.<br>• Take initiative to identify and implement improvements to existing accounts payable processes.
<p><strong>Job Summary:</strong></p><p>The ideal candidate will bring expertise in bookkeeping practices, demonstrate strong attention to detail, and possess excellent proficiency in QuickBooks. You will handle essential accounting tasks, ensure accurate financial records, and support reporting functions to aid business operations and decision-making.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Maintain Financial Records:</strong> Accurately record and classify financial transactions, ensuring compliance with accounting standards.</li><li><strong>QuickBooks Management:</strong> Utilize QuickBooks software to manage financial data, create invoices, track expenses, reconcile accounts, and generate reports.</li><li><strong>Bank and Credit Card Reconciliation:</strong> Update and balance accounts to ensure all payments, deposits, and transactions are accurately documented.</li><li><strong>Accounts Payable/Receivable:</strong> Process invoices, payments, and collections while maintaining organized records of all transactions.</li><li><strong>Generate Financial Reports:</strong> Prepare month-end reports and summaries to assist management in forecasting and budgeting.</li><li><strong>Payroll Support:</strong> Collaborate with payroll teams to ensure accurate compensation and tax reporting.</li><li><strong>Compliance:</strong> Ensure business operations align with applicable financial laws, policies, and tax procedures.</li></ul><p><br></p>
