12 Results for Payroll Specialist Jobs in Pittsburgh, PA

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Payroll Specialist

Pittsburgh, PA
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a Payroll Specialist to support accurate and timely payroll operations for a busy organization in Pittsburgh, Pennsylvania. This role is ideal for someone who is highly organized, attentive to detail, and comfortable balancing multiple priorities in a deadline-driven setting. The successful candidate will contribute to payroll accuracy, maintain reliable records, and provide responsive support to employees and internal stakeholders. Responsibilities: • Maintain payroll and timekeeping records by entering and updating employee data with a high degree of accuracy • Review payroll registers and supporting reports to identify discrepancies and ensure records are complete before processing • Execute regular payroll cycles on schedule, confirming employees are paid correctly and on time • Record deduction arrears, monitor outstanding balances, and help keep related payroll information current • Prepare and support payroll tax filings as well as reporting tied to fringe benefits and other required withholdings • Assist with related accounting and administrative activities that support day-to-day department operations • Respond to payroll-related questions from employees and internal teams with professionalism and clarity • Carry out additional assignments and special projects as directed by leadership
2026-10-09T00:00:00Z

Payroll Specialist

Pittsburgh, PA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Payroll Specialist to support payroll operations for a leading non-profit organization in the East End. This is a Contract to hire position role. The position is hybrid-2 days onsite. Key Responsibilities for Payroll Specialist:<ul><li>Process payroll for U.S., to include union</li><li>Payroll is over 10,000 employees and ran weekly</li><li>Review and process payroll adjustments including earnings, deductions, benefits, garnishments, retirement contributions, and tax-related transactions</li><li>Support payroll tax compliance, W-2 processing, and payroll reporting activities</li><li>Perform payroll reconciliations, gross-to-net reviews, register validation, and exception resolution</li><li>Maintain payroll data integrity and ensure compliance with federal, state, local, and international payroll requirements</li><li>Handle a high volume of payroll transactions in a fast-paced environment where payroll processing may occur daily</li><li>Partner with internal teams to resolve payroll discrepancies and employee inquiries</li></ul>If you have the appropriate background for the Payroll Specialist role and are interested in being considered, please apply using the Robert Half website. After applying to this accounting/finance role, please CALL immediately at 412-471-5946 to confirm your application has been received and reference Job # 03730-0013456305
2026-10-14T00:00:00Z

Payroll Specialist

Pittsburgh, PA
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for a Payroll Specialist to join our team in Pittsburgh, Pennsylvania on a contract basis with the potential for a permanent position. This role is ideal for someone who can manage end-to-end payroll operations with a high level of accuracy, particularly in a construction environment. The position focuses on maintaining reliable payroll records, supporting timely employee payments, and ensuring reporting obligations are completed correctly. Responsibilities: • Manage the complete payroll cycle for a large employee population, ensuring wages are processed accurately and on schedule. • Maintain and update employee information in payroll and timekeeping platforms through precise data entry and ongoing record validation. • Review payroll output and perform daily reconciliations to identify and resolve discrepancies before finalizing processing. • Coordinate timely distribution of payroll payments while confirming all amounts align with approved time and earnings data. • Record and track deduction arrears, ensuring outstanding employee balances are entered and monitored correctly. • Prepare and support payroll tax activities as well as required fringe benefit reporting in accordance with applicable guidelines. • Partner with internal teams to verify timekeeping details and uphold the accuracy of payroll-related information. • Carry out additional payroll and administrative duties as needed to support department operations.
2026-10-09T00:00:00Z

Payroll Manager

Etna, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Payroll Manager to lead payroll operations for a contract to hire position. This role is responsible for delivering accurate biweekly payroll across multiple states while maintaining compliance with tax, wage, and hour regulations. The ideal candidate will bring strong leadership skills, deep payroll expertise, and the ability to work closely with Accounting, Finance, and other internal partners to support a reliable and well-controlled payroll function. Responsibilities:• Direct end-to-end biweekly payroll activities for a large multi-state employee population, ensuring accuracy, timeliness, and compliance across jurisdictions.• Review and approve payroll inputs such as time records, earnings, bonus and commission payments, deductions, garnishments, off-cycle runs, adjustments, and final compensation.• Prepare scheduled payroll reports and analyses for internal and external stakeholders, including certified payroll documentation when required.• Evaluate customer and job-specific pay obligations, apply prevailing wage requirements where applicable, and confirm employees are compensated in accordance with governing regulations.• Provide monthly payroll data to customers that require workers' compensation reporting for contracted labor.• Lead, mentor, and support a team of payroll administrators by setting priorities, distributing work, and reinforcing quality and service expectations.• Act as the primary escalation point for complex payroll matters involving taxation, retroactive changes, multi-state issues, overpayments, and withholding discrepancies.• Oversee payroll tax filings, reconciliations, year-end reporting, and interactions with tax vendors, auditors, and government agencies to address notices and resolve issues.• Maintain payroll controls and conduct regular audits to protect data accuracy, confidentiality, and adherence to federal, state, and local wage and hour laws.• Collaborate with Human Resources and Finance on employee classifications, pay changes, leave impacts, incentive payments, account reconciliations, and other compensation-related transactions.
2026-10-12T00:00:00Z

Payroll Administrator

Warrendale, PA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Payroll Administrator to support payroll operations for a retail organization in Warrendale, Pennsylvania. This is a Contract position for an individual who can manage end-to-end payroll processing with accuracy, timeliness, and strong compliance awareness. The ideal candidate will be comfortable handling multi-state payroll for a mid-sized employee population and using ADP Workforce Now to maintain reliable payroll administration. Responsibilities: • Process complete payroll cycles for employees across multiple states, ensuring accurate calculation of wages, deductions, taxes, and other earnings components. • Review payroll data for completeness and resolve discrepancies before each payroll submission to support timely and accurate payment. • Maintain employee payroll records in ADP Workforce Now and update changes related to pay rates, tax withholding, direct deposit, and benefit deductions. • Verify compliance with applicable federal, state, and local payroll regulations while supporting consistent payroll practices across locations. • Reconcile payroll reports, audit results, and related records to identify issues and support accurate financial documentation. • Partner with human resources, finance, and internal stakeholders to address payroll questions and investigate employee concerns. • Support year-end and periodic payroll activities, including reporting, tax documentation, and other required administrative tasks. • Assist with payroll process updates, system-related changes, or workflow improvements as needed within the payroll function.
2026-10-13T00:00:00Z

Payroll Administrator

Pittsburgh, PA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for a Payroll Administrator to join a mission-driven nonprofit organization in Pittsburgh, Pennsylvania. In this permanent role, you will assist with payroll operations with a strong focus on accuracy, timeliness, and employee service across multiple pay cycles. This position works closely with HR, Benefits, and Finance to support compliance, resolve payroll issues, and maintain confidence in payroll data handling. Responsibilities:• Process payroll from start to finish for multiple pay groups, ensuring each cycle is completed accurately and on schedule.• Review employee pay updates, tax changes, benefit deductions, and other payroll inputs to confirm complete and correct processing.• Reconcile payroll results, investigate variances, and correct discrepancies before finalization.• Respond to payroll-related questions from employees and internal partners, providing clear and timely resolution to issues.• Administer year-end payroll activities, including support for tax reporting and related documentation.• Manage wage garnishments and other withholdings in accordance with applicable regulations and deadlines.• Partner with Human Resources, Benefits, and Finance teams to maintain compliance and ensure payroll records align across systems.• Safeguard sensitive employee and compensation information while following established payroll controls and confidentiality standards.
2026-10-16T00:00:00Z

Accounting Specialist

Pittsburgh, PA
onsite
Temporary to Hire
26 - 27 USD / Hourly
We are looking for an Accounting Specialist to join a legal services team in Pittsburgh, Pennsylvania in a contract-to-permanent capacity. This position supports client financial activity throughout the case lifecycle, combining accounting coordination, record accuracy, and responsive service to both clients and internal stakeholders. The ideal candidate is organized, detail-oriented, and comfortable working across billing, reconciliations, reporting, and client account administration in a fast-paced environment. Responsibilities: • Manage client-related financial tasks by preparing settlement and disbursement documentation, resolving lien matters, and coordinating payment issuance. • Maintain complete and accurate account details in the case management system, ensuring records are updated promptly and handled with confidentiality. • Partner with attorneys and cross-functional team members to address account questions, support case activity, and contribute to a positive client experience. • Track case developments and communicate timely status updates related to financial matters and account activity. • Process incoming deposits for operating and other designated accounts with a high degree of accuracy and timeliness. • Prepare cost reports by reviewing case expenses, validating backup documentation, reconciling inconsistencies, and delivering clear reporting for disbursement and financial review purposes. • Work with internal departments to collect approvals, verify supporting materials, and help move financial transactions forward efficiently. • Recommend practical improvements that enhance client service, strengthen workflows, and increase operational efficiency. • Build working knowledge of personal injury and mass tort matters to better support account handling and settlement-related processes.
2026-10-16T00:00:00Z

Accounts Receivable Specialist

Moon Township, PA
onsite
Temporary to Hire
30 - 36 USD / Hourly
We are looking for an experienced accounting specialist to support accounts receivable operations for a transport-focused organization in Moon Township, Pennsylvania. This contract-to-permanent opportunity is ideal for someone who can balance day-to-day billing and cash application work with reporting, reconciliations, and month-end accounting support. The role will play a key part in maintaining accurate revenue records, resolving payment-related issues, and contributing to budgeting and financial analysis. Responsibilities: • Prepare and process customer and tenant invoices, apply cash receipts, and confirm transactions are completed accurately and in accordance with established agreements and internal standards. • Coordinate bank deposit activity, verify posted amounts, and maintain complete records to support cash management and audit readiness. • Administer tenant billing activities, including reviewing charges against lease or service terms and updating account details as needed. • Research account discrepancies, respond to receivable inquiries, and work with internal or external contacts to bring open issues to resolution. • Maintain organized accounts receivable files, ensuring payment history, customer records, and supporting documentation remain current and accessible. • Monitor aging balances and carry out collection efforts for past-due accounts in a timely and courteous manner. • Prepare recurring and ad hoc financial reports for management and outside stakeholders, ensuring data is accurate and submitted on schedule. • Assist with monthly close by recording accruals, preparing journal entries, and supporting general ledger reconciliation activities. • Capture utility consumption data and other operating metrics used in billing calculations and monthly performance tracking. • Contribute to annual revenue planning, analyze budget-to-actual results, and support special projects related to finance operations.
2026-09-28T00:00:00Z

Accounts Receivable Specialist

Washington, PA
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a manufacturing organization in Washington, Pennsylvania on a contract basis with the potential for a permanent position. This position supports the day-to-day receivables cycle by ensuring customer billing, payment processing, and account maintenance are handled accurately and efficiently. The ideal candidate is detail-oriented, organized, and comfortable working across departments to address account issues and keep financial records current. Responsibilities: • Generate and distribute customer invoices in a timely manner while maintaining accuracy in billing records. • Maintain organized and up-to-date customer accounts receivable files, including supporting documentation and account details. • Apply incoming payments and process cash receipts in accordance with established financial procedures. • Reconcile merchant and payment statements to confirm transactions are recorded correctly and discrepancies are addressed promptly. • Prepare and coordinate bank deposits with attention to accuracy and proper documentation. • Investigate payment variances, identify root causes, and resolve outstanding discrepancies with customers or internal teams. • Set up new credit accounts, complete required tax documentation such as W-9 forms, and create new customer profiles. • Partner with the Customer Service team to resolve billing concerns and support positive outcomes for internal and external customers. • Compile recurring weekly and monthly receivables reports and assist with additional accounting-related tasks as needed.
2026-10-06T00:00:00Z

Invoicing Specialist

Pittsburgh, PA
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for an Invoicing Specialist to support accurate and timely billing operations in Pittsburgh, Pennsylvania. This role is ideal for someone who thrives in a detail-focused environment, can balance multiple priorities, and works well across departments to keep invoicing processes running smoothly. The position offers the opportunity to contribute to daily financial operations while helping improve workflow efficiency and service quality. Responsibilities: • Create and distribute customer invoices promptly while verifying billing details for accuracy and completeness. • Partner with customer service and sales teams to process invoice requests correctly and ensure supporting information is aligned. • Work with accounting and internal stakeholders to investigate discrepancies, resolve billing concerns, and maintain smooth payment workflows. • Manage a high volume of invoicing activity while staying organized and meeting deadlines in a fast-paced setting. • Maintain accurate account records, purchase order details, and related documentation to support billing and reconciliation activities. • Enter order and billing information into internal systems with a strong focus on data accuracy and consistency. • Build productive working relationships with teammates and contribute to a cooperative, solutions-oriented team environment. • Identify opportunities to streamline invoicing procedures and support ongoing process improvements. • Assist with additional administrative or accounting-related duties as needed to support business operations.
2026-10-09T00:00:00Z

Invoicing Specialist

Pittsburgh, PA
onsite
Temporary to Hire
29.6875 - 34.375 USD / Hourly
We are looking for an Invoicing Specialist to support project-based accounting activities for a growing team. This contract opportunity is ideal for someone who is highly organized, comfortable managing billing timelines, and confident working with project managers on financial documentation. The role focuses on preparing accurate client invoices, monitoring project revenue activity, and helping maintain strong control over contract-related billing and collections. Responsibilities: • Prepare and issue client invoices by reviewing project details, contract terms, approved costs, and billing requirements. • Partner with project managers to track financial activity, support revenue accuracy, and keep billing milestones on schedule. • Review proposals, quotes, change documentation, and supporting records to confirm invoice content is complete and aligned with client expectations. • Monitor outstanding receivables, follow up on overdue balances, and assist with collection efforts effectively. • Maintain organized project accounting records, including invoice history, cost support, and client billing guidelines. • Evaluate expense items tied to projects to help ensure only allowable charges are included in customer billings. • Support ongoing project closeout activities by verifying invoicing deadlines, documentation status, and revenue-related information. • Contribute to broader project accounting tasks as needed, including administrative support tied to contracts and financial reporting.
2026-10-12T00:00:00Z

Accounts Receivable/Billing Specialist

Pittsburgh, PA
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for an experienced Accounts Receivable/Billing Specialist to support a busy construction-focused operation. This role is well suited for an organized, detail-oriented accounting specialist who can manage billing, receivables, and project documentation with a high level of accuracy. The position works closely with internal partners and customers to keep invoicing, collections, and account records current in a deadline-driven environment. Responsibilities: • Coordinate administrative and billing activities tied to new and active projects, ensuring each assignment is set up correctly and supported throughout the billing cycle. • Establish and maintain customer and job records within company systems so project and financial information remains accurate and up to date. • Create, review, and issue invoices in a timely manner, following contract terms and project requirements. • Track receivable aging, communicate with customers regarding past-due balances, and help drive prompt payment resolution. • Prepare required payroll-related compliance documents and lien waiver paperwork for customer submission when applicable. • Manage collection efforts effectively while partnering with internal teams to support consistent cash flow. • Organize accounting documentation and project files in line with recordkeeping standards so information is easy to access for authorized staff. • Follow company procedures and contribute to training, safety, and continuous improvement initiatives as needed.
2026-10-09T00:00:00Z

12 results for Payroll Specialist in Pittsburgh, PA