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3 results for Facilities Coordinatorassistant in Pittsburgh, PA

Front Desk Coordinator

Pittsburgh, PA
onsite
Temporary / Contract
14 - 16 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to serve as the first point of contact for visitors and callers in Pittsburgh, Pennsylvania. This contract - hire position is ideal for someone who enjoys creating a welcoming environment while keeping front office operations organized and responsive. The role requires strong communication skills, confidence handling a multi-line phone system, and the ability to support guests and internal teams with efficiency and care. There are full-time hours available Monday - Friday 8am - 4pm, as well as part-time hours on the weekends between 8am - 8pm. Responsibilities:• Welcome visitors, employees, and guests in a courteous manner and ensure a positive front office experience.• Manage incoming calls through a multi-line switchboard, direct inquiries accurately, and relay messages promptly.• Provide front desk and concierge-style assistance by answering questions and helping coordinate visitor needs.• Maintain an orderly reception area and support daily administrative tasks that keep office operations running smoothly.• Monitor visitor flow, follow sign-in procedures, and communicate arrivals to the appropriate staff members.• Respond to inbound phone inquiries with clarity and a customer-focused approach.
2026-07-17T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support day-to-day HR operations for a team based in Pittsburgh, Pennsylvania. This Contract position focuses on delivering strong administrative support across onboarding, employee records, and HR systems while helping create a smooth experience for employees and new hires. The ideal candidate is organized, responsive, and comfortable handling sensitive information with professionalism. Total of 30 hours/week work, pay range $20- $25/hr. Responsibilities:• Coordinate onboarding activities for new employees, including preparing documentation, scheduling key steps, and ensuring a positive start to employment.• Maintain accurate employee information in HR information systems and update records in a timely manner to support compliance and reporting needs.• Assist with pre-employment screening processing and help track pre-employment requirements through completion.• Provide administrative support for a range of HR activities, including document management, correspondence, and routine follow-up with employees and internal stakeholders.• Respond to employee questions related to HR processes, policies, and general employment matters, escalating issues when appropriate.• Support employee relations efforts by helping gather information, organizing case documentation, and maintaining confidentiality.• Help monitor onboarding and HR administration workflows to ensure tasks are completed efficiently and in alignment with internal standards.• Contribute to HRIS-related activities, including data entry, record audits, and support for process updates when needed.
2026-07-17T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff. Responsibilities: • Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization. • Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes. • Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time. • Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion. • Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up. • Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality. • Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required. • Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
2026-07-17T00:00:00Z