8 results for Administrative Coordinator in Pittsburgh, PA

Administrative Assistant

Pittsburgh, PA
onsite
Temporary
18 - 20 USD / Hourly
Our client in Shadyside Area is seeking some contract help for a few months for an Administrative Assistant role. This will be a HYRBID role, roughly around 20 hours a week, working a 9AM - 2PM schedule. Background check and clearances are required. Pay: $18-$20 Manage multiple calendars, schedule meetings, and coordinate appointments to ensure efficient daily operations. Respond to triage communications, manage correspondence, and assist with contracts and related documentation. Support performance employment plans by organizing materials, tracking progress, and maintaining accurate records. Maintain organized digital and physical filing systems while adapting to changing priorities and processes. Provide professional communication with clients while maintaining firm boundaries and confidentiality when interacting with individuals familiar with the organization. Demonstrate flexibility and adaptability in a fast-changing environment while supporting administrative and operational needs
2026-03-12T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
Our client in Forest Hills, PA is hiring for an Administrative Assistant for a contract to hire opportunity. Fully onsite Monday - Friday(Monday - Thursday: 7AM - 5PM, Friday 8AM - 12 PM) $18- $20Position Overview:We are seeking a detail-oriented and reliable Administrative Specialist to support front desk operations and daily administrative functions. This role is responsible for providing a professional first point of contact while supporting internal teams with clerical and operational tasks.Key Responsibilities:• Answer and direct incoming phone calls in a professional and courteous manner.• Partner with internal staff to assist with inspection reports and related documentation.• Order and maintain office supplies and literature inventory.• Provide general administrative support and complete additional duties as assigned by management. Qualifications:• Strong attention to detail and organizational skills.• Proficiency in Microsoft Office, including Excel for spreadsheet management.• Ability to multitask, prioritize workload, and work effectively in a team environment.• Strong communication and customer service skills.• QuickBooks experienceThis role is ideal for someone who enjoys being the hub of office operations and contributing to a well-organized, efficient workplace
2026-03-12T00:00:00Z

Administrative Assistant

Sewickley, PA
remote
Contract / Temporary to Hire
23 - 25 USD / Hourly
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience. Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization
2026-03-13T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary
24 - 28 USD / Hourly
We are looking for a dedicated and resourceful Administrative Assistant to join our team in the Upper St. Clair, PA area. This long-term contract position offers an excellent opportunity for someone who is detail oriented and thrives in a structured environment while maintaining positive relationships with colleagues and partners. The role involves managing office operations and supporting essential processes such as onboarding, benefits administration, and compliance tasks. This position is 100% onsite, Monday-Friday with some flexibility on start time (Between 8am-9:30am). Pay is based on experience, $24-$28/hour. Responsibilities:• Oversee and coordinate employee onboarding and offboarding documentation to ensure smooth transitions.• Assist with mortgage banking re-certifications, staying compliant with industry regulations.• Organize and maintain both digital and physical filing systems for easy access and accuracy.• Track and monitor deadlines, ensuring timely completion of required documentation.• Provide support for daily office administrative functions to maintain operational efficiency.• Identify and recommend improvements to streamline internal processes and enhance organization.
2026-03-11T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary
17 - 21 USD / Hourly
Our client in Downtown Pittsburgh is needing an Administrative Assistant for a contract opportunity for 3 months. This role provides administrative support to the Executive Department. The successful candidate will perform various administrative duties with little supervision. Hours of the position are 10:00 a.m. to 2:00 p.m. Monday through Friday. Pay depending on experience: $17-21. no free parking. fully onsite. Education and Experience/Knowledge/Skill Requirements:• High School Diploma/GED required. College Degree preferred. • Executive Administrative experience is strongly preferred.• Good telephone etiquette and verbal communication skills.• Proficient in Microsoft Word (Candidate will be tested). Experience with MS Excel a plus.• Working knowledge of Office 365 applications including TEAMS meeting.• Must be able to work independently with little supervision.• Must be a team player and positive acceptor of on-going change.• Ability to appropriately prioritize workload, meet deadlines and handle multiple tasks simultaneously while producing accurate, high-quality work.• Good organizational skills and must be detail oriented. Essential Functions:• Answer and evaluate telephone calls for proper disposition and/or handling. • Provide telephone coverage during times of department need.• Physical and/or electronic file organization.• Retrieval, organization, and distribution of department mail.• Office supply ordering, receipt, and tracking.• Calendar, meeting, and event planning and scheduling.• Department publication/reporting/document creation, modification, updating, proofreading, and/or filing, which may include minor calculations.• Communicating and interacting in a professional and courteous manner, both written and verbally, with internal and external contacts, including but not limited to visitors, customers, employees, and security/law enforcement personnel.• Confidentiality regarding the work and interactions of the department• All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing, and monitoring the risk they encounter daily as required by Dollar Bank’s risk management program. Compliance with regulatory laws and company procedures is a required component of all position descriptions.
2026-03-13T00:00:00Z

Patient Care Coordinator

Latrobe, PA
onsite
Temporary
17.5 - 18 USD / Hourly
We are looking for an Associate Patient Care Coordinator to join our team in Latrobe, Pennsylvania. This contract to permanent position involves providing outstanding administrative and customer support in a healthcare setting, ensuring a seamless experience for patients and staff. The role requires managing patient scheduling, registration, and medical records while maintaining compliance with healthcare policies and regulations. This is an onsite position. Responsibilities: • Greet and check in patients while ensuring accurate and timely registration processes. • Schedule patient appointments using designated software and provide clear instructions for medical testing. • Address billing inquiries and assist patients with insurance-related questions and documentation. • Secure necessary authorizations and referrals to ensure smooth progression through the revenue cycle. • Collect and update patient demographic and insurance information in compliance with organizational standards. • Communicate effectively with patients, staff, and physicians to resolve issues and ensure satisfaction. • Monitor and adhere to department policies and procedures, ensuring compliance with healthcare regulations. • Identify opportunities for process improvements and share recommendations with management. • Maintain professionalism and respect in all interactions, fostering a positive environment. • Perform multiple tasks simultaneously in a fast-paced setting while managing frequent interruptions.
2026-03-06T00:00:00Z

Legal Administrative Assistant

Pittsburgh, PA
onsite
Permanent
40000 - 55000 USD / Yearly
Regional law firm with a strong national client base is seeking a highly organized and motivated Administrative Assistant to support its Estates & Trusts practice group in Pittsburgh. This is an excellent opportunity for a detail-oriented professional who enjoys working in a collaborative legal environment and managing complex case files in a fast-paced practice. The firm represents a diverse range of clients, including major corporations, privately held businesses, municipalities, partnerships, and individuals across a variety of industries. The Estates & Trusts team handles sophisticated matters and values professionals who are proactive, organized, and committed to maintaining high standards of client service.
2026-03-05T00:00:00Z

Associate Patient Care Coordinator

Latrobe, PA
onsite
Temporary
17 - 18 USD / Hourly
We are looking for an Associate Patient Care Coordinator to join our team in Latrobe, Pennsylvania. This contract to permanent position involves providing outstanding administrative and customer support in a healthcare setting, ensuring a seamless experience for patients and staff. The role requires managing patient scheduling, registration, and medical records while maintaining compliance with healthcare policies and regulations. Responsibilities: • Greet and check in patients while ensuring accurate and timely registration processes. • Schedule patient appointments using designated software and provide clear instructions for medical testing. • Address billing inquiries and assist patients with insurance-related questions and documentation. • Secure necessary authorizations and referrals to ensure smooth progression through the revenue cycle. • Collect and update patient demographic and insurance information in compliance with organizational standards. • Communicate effectively with patients, staff, and physicians to resolve issues and ensure satisfaction. • Monitor and adhere to department policies and procedures, ensuring compliance with healthcare regulations. • Identify opportunities for process improvements and share recommendations with management. • Maintain professionalism and respect in all interactions, fostering a positive environment. • Perform multiple tasks simultaneously in a fast-paced setting while managing frequent interruptions.
2026-03-12T00:00:00Z