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2 results for Senior Executive Assistant in Phoenix, AZ
- Phoenix, AZ
- onsite
- Temporary to Hire
- 38 - 44 USD / Hourly
- We are looking for an experienced Sr. Executive Assistant to support senior leadership in Phoenix, Arizona within a chemicals manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving setting, exercises sound judgment, and can manage competing priorities with confidence and discretion. The role serves as a key partner to executives by improving coordination, protecting leadership time, and driving efficient execution across administrative, operational, and governance activities.<br><br>Responsibilities:<br>• Partner closely with senior leaders to coordinate priorities, anticipate needs, and keep daily operations moving smoothly.<br>• Oversee complex calendars, meeting schedules, and travel plans while adjusting quickly to changing business demands.<br>• Prepare executives for meetings and decisions by gathering information, organizing materials, and summarizing critical details.<br>• Process expense reports and support tracking for capital requests and related reporting across managed entities.<br>• Facilitate clear communication among leadership and cross-functional teams to ensure timely follow-through on important initiatives.<br>• Maintain confidentiality while handling sensitive matters, conducting research, and drafting summaries or correspondence as needed.<br>• Administer company-wide programs such as ticket allocations, special gifting activities, corporate vehicle records, and rental car coordination.<br>• Support fleet incident documentation and repair coordination, including claim follow-up and preparation of materials for legal review.<br>• Maintain corporate records, board documentation, and contract management files while coordinating with internal and external legal partners on contracts and intellectual property matters.<br>• Identify opportunities to streamline administrative and operational processes, while supporting special projects, notary responsibilities, insurance coordination, and other high-priority business needs.
- 2026-10-28T00:00:00Z
- Phoenix, AZ
- onsite
- Temporary to Hire
- 26.6 - 30.8 USD / Hourly
- We are looking for a Sr. Administrative Assistant to support the Learning and Development team for a construction contractor in Phoenix, Arizona. This contract-to-permanent opportunity is ideal for a highly organized individual who can keep training operations on track by coordinating schedules, communications, records, and departmental reporting. The position works closely with branch teams, field leadership, instructors, and office staff to help deliver employee development programs efficiently while balancing business and jobsite demands.<br><br>Responsibilities:<br>• Support the Learning and Development leader with departmental coordination, including reporting, budget tracking, committee support, meeting follow-up, and deadline management.<br>• Create, edit, and format business correspondence, presentations, reports, and training communications with a high level of accuracy and professionalism.<br>• Oversee training calendars, invitations, reminders, attendance lists, completion documentation, and related scheduling details using Outlook, Excel, and SharePoint.<br>• Coordinate training logistics by arranging meeting spaces, virtual sessions, materials, refreshments, and approved travel or lodging for participants.<br>• Prepare classrooms and session materials in advance, perform basic technology readiness checks, and work with IT or facilities to address setup needs.<br>• Maintain accurate training data, including course schedules, enrollment activity, attendance records, and completions, while verifying information and resolving gaps.<br>• Produce regular summaries on participation, course completion, evaluations, and training expenses, and compile survey feedback for leadership review.<br>• Process approved purchasing activity for training programs, including receipts, invoices, supply tracking, and follow-up on discrepancies or missing items.<br>• Partner with internal departments and branch locations to support onboarding, leadership development, and other training initiatives across the organization.<br>• Identify opportunities to improve administrative processes and provide ongoing support for department priorities and daily operations.
- 2026-10-19T00:00:00Z