<p>We are looking for a detail-oriented and proactive Part-Time, Office Assistant to join our team in Scottsdale, Arizona. In this role, you will provide essential administrative support to a small team of professionals working across various departments, including leadership, finance, fundraising, and program management. This is a Contract-to-Permanent position, offering a great opportunity to grow within a mission-driven organization.</p><p><br></p><p>Responsibilities:</p><p>• Offer administrative assistance to the management team and Financial Controller to ensure smooth operations.</p><p>• Schedule and organize meetings, including managing conference room logistics and setup.</p><p>• Collaborate on event planning and coordination efforts to ensure successful execution.</p><p>• Maintain and update records and data using Better Impact software.</p><p>• Create and edit documents and presentations using Microsoft Word, PowerPoint, and basic Excel functions.</p><p>• Perform receptionist duties such as answering inbound calls and greeting visitors.</p><p>• Support general office workflows to enhance efficiency and productivity.</p><p>• Assist with clerical tasks, including filing, data entry, and managing correspondence.</p>
<p>Robert Half Legal has partnered with a pioneering materials science company in their search for a seasoned Executive Assistant to provide direct support to the General Counsel (GC) and Chief Financial Officer (CFO). This is a full-time, on-site, contract-to-hire opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage ever-changing calendars, priorities, and schedules for the GC and CFO, anticipating needs and proactively coordinating commitments.</li><li>Arrange complex, multi-leg domestic and international travel itineraries, including visas and accommodations.</li><li>Plan and execute meetings, company events, and investor presentations both remotely and on-site, ensuring all logistical details are handled with precision.</li><li>Serve as a primary point of contact for investors, external counsel, and senior executives, demonstrating refined communication skills and professional diplomacy.</li><li>Gatekeep sensitive information and screen requests for access while maintaining the highest degree of discretion and confidentiality.</li><li>Prepare, edit, and circulate correspondence, reports, and presentations for leadership review and distribution.</li><li>Effectively anticipate and resolve administrative challenges, enabling executives to focus on strategic priorities.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and collaborative Administrator Coordinator to join our client in Scottsdale, Arizona. In this role, you will support various departments by providing exceptional customer service, maintaining accurate member data, and ensuring efficient office operations. The ideal candidate is self-motivated, dependable, and passionate about fostering strong relationships within the beauty industry. This opportunity is hybrid, 2 days in office and 3 days remote. Work hours will be a total of 35 hours for the week. </p><p><br></p><p>Responsibilities:</p><p>• Provide excellent customer service by addressing member inquiries, offering proactive solutions, and building lasting relationships.</p><p>• Maintain and update the membership database, ensuring accuracy in data and tracking engagement metrics.</p><p>• Collaborate with team members to manage accounts payable, accounts receivable, invoicing, and event logistics.</p><p>• Coordinate meetings and assist with scheduling to streamline departmental operations.</p><p>• Evaluate current office procedures and implement improvements to enhance efficiency.</p><p>• Stay informed about industry trends and best practices to continually improve member experiences.</p><p>• Serve as a reliable resource across departments, ensuring smooth communication and operational support.</p>
