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11 results for Property Management Assistant in Philadelphia, PA

Assistant Property Manager

Monmouth Junction, NJ
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Assistant Property Manager to support daily operations for residential communities in South Brunswick, New Jersey. This Long-term Contract position is ideal for a property management specialist with strong attention to detail who can balance leasing performance, regulatory compliance, resident support, and coordination with maintenance teams. The role plays a key part in keeping occupancy strong, records organized, and resident experiences positive across assigned properties. Responsibilities:• Oversee applicant and waitlist activity by keeping records current, removing outdated entries on a regular schedule, and assisting prospective residents with the online pre-application process.• Manage the full move-in workflow, including explaining eligibility guidelines, preparing lease documentation, coordinating application processing, and completing onboarding paperwork for new residents.• Monitor vacancy levels closely and take timely action to help maintain targeted occupancy across assigned communities.• Promote available units and support property presentation efforts by helping maintain strong curb appeal and effective outreach to prospective renters.• Prepare leases, renewals, and annual income recertification packages for applicable housing programs while ensuring all deadlines are met.• Guide residents through recertification steps when needed and maintain complete, accurate, and audit-ready files in both digital and paper formats.• Coordinate with subsidy administrators, housing partners, and third-party payers to secure required approvals, rent portion notices, deposits, and initial rental payments.• Partner with the Property Manager to address resident requests, transfer applications, accommodation matters, and overall day-to-day administration of the portfolio.• Track maintenance activity, unit inspections, preventive service, and apartment turnover progress to help confirm work is completed within established timelines and safety expectations.• Conduct routine property walks to identify issues affecting appearance, quality, or operations and escalate concerns that require follow-up.
2026-06-15T00:00:00Z

Assistant Property Manager

Somerset, NJ
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are seeking a contract Assistant Property Manager with LIHTC knowledge responsible for supporting day-to-day property operations, resident relations, leasing administration, and compliance activities within affordable housing communities. <ul><li>Support daily property operations and assist the Property Manager with site activities.</li><li>Respond to resident questions, concerns, and service requests in a professional and timely manner.</li><li>Assist with leasing administration, including applications, move-ins, renewals, and lease documentation.</li><li>Process applicant and resident paperwork and maintain accurate tenant files.</li><li>Support LIHTC compliance activities, including income certifications, recertifications, and file reviews.</li><li>Help calculate rents and verify documentation to support affordable housing program compliance.</li><li>Maintain organized records and prepare reports as needed for management and compliance purposes.</li><li>Coordinate with maintenance staff to help ensure work orders and property issues are addressed.</li><li>Monitor occupancy activity and assist with efforts to support leasing and retention goals.</li><li>Communicate with residents, vendors, and team members to support smooth property operations.</li></ul>
2026-06-09T00:00:00Z

Property Accounting Manager

Sayreville, NJ
onsite
Permanent / Full Time
140000 - 150000 USD / Yearly
140,000 - 150,000 benefits<ul><li>bonus</li><li>profit sharing</li><li>401k</li></ul> A regional commercial and industrial real estate company in Sayreville seeks a Property Accounting Manager with five plus years of experience in real estate accounting. Experience with CAM, leases, and Yardi is required. The Property Accounting Manager will be responsible for:• Performing monthly closings• Preparing financial statements for various properties• Reviewing leases and contracts• Analysis and accounting for CAM charges• Preparing and reviewing budgets for commercial and industrial properties• Performing special projects for the corporate controller This is a newly created opportunity due to expansion. The company offers an excellent bonus, profit sharing and 401k plan.To apply, email a resume in a Word format. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity.
2026-05-26T00:00:00Z

Accounting Assistant

Marlton, NJ
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an Accounting Assistant to join a company in Marlton, New Jersey on a Contract basis. This opportunity is well suited for someone with at least one year of experience supporting accounts receivable and payable activities, especially invoice entry and billing coordination. The person in this role will help maintain accurate financial records, support day-to-day accounting operations, and contribute to a smooth billing process. Responsibilities: • Process incoming invoices accurately and enter financial details into the appropriate accounting records. • Prepare customer billing documents and help ensure invoices are issued in a timely manner. • Review accounting information for completeness and follow up on discrepancies when needed. • Maintain organized financial documentation to support reporting and audit readiness. • Assist with routine accounts payable and accounts receivable activities as part of daily operations. • Communicate with internal teams and external contacts to resolve invoice and billing questions. • Support general administrative tasks related to the accounting function and record maintenance.
2026-06-10T00:00:00Z

Accounting Assistant

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support daily financial operations and help maintain accurate records across multiple entities in King of Prussia, Pennsylvania. This role works closely with accounting leadership to handle core transactional activities, ensure timely processing of payments and receipts, and contribute to the smooth administration of the office. The ideal candidate brings strong attention to detail, solid accounting fundamentals, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities:• Partner with the Controller on day-to-day accounting activities and special finance-related assignments.• Prepare and process customer invoices, apply incoming payments, and post cash receipts accurately to the general ledger for multiple companies.• Record credit card transactions and maintain up-to-date cash tracking schedules to support reporting accuracy.• Reconcile bank accounts across entities and investigate discrepancies to ensure balances are complete and correct.• Review, enter, and process vendor invoices while supporting timely payment cycles for accounts payable operations.• Audit employee expense submissions, prepare disbursements, and organize supporting documentation for accounting records.• Generate accounts payable checks, handle approved voided payments when needed, and maintain orderly financial files.• Administer royalty payment processing for franchise locations and provide general administrative support to the office as needed.
2026-06-10T00:00:00Z

Lease Admin Analyst

Toms River, NJ
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Lease Admin Analyst to support lease administration activities for a portfolio of properties in a remote capacity while aligned to business hours serving the client. This is a Long-term Contract opportunity for someone who can manage lease-related records, review invoices, respond to landlord questions, and maintain accurate documentation throughout the lease lifecycle. The role is well suited to someone who understands lease terms, financial workflows, and the importance of data accuracy across systems such as Salesforce. You will play a key part in keeping lease information current, processing related transactions, and supporting day-to-day administration with a high level of accountability. Responsibilities:• Administer lease records from initial documentation through amendments, renewals, notices, and ongoing file maintenance.• Review incoming invoices and supporting documents, verify charges against lease terms, and coordinate payment processing within established workflows.• Address landlord inquiries by researching lease details, resolving discrepancies, and providing timely, accurate follow-up.• Maintain and update lease data in Salesforce and related databases to ensure complete, current, and reliable records.• Perform quality checks on lease abstractions, critical dates, square footage details, addresses, and financial terms to support data integrity.• Route lease documents, notices, and approvals to the appropriate stakeholders while tracking status and required next steps.• Reconcile lease-related financial information, including rent obligations and other payment items, to help ensure accurate administration.• Support lease administration reporting and documentation needs using Microsoft Office tools and internal systems.• Assist with process-related updates or system workflow changes as needed within lease administration activities.
2026-05-28T00:00:00Z

Property Accountant

Wilmington, DE
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Robert Half has partnered with a successful client within the real estate industry on their search for a Property Accountant who is looking to grow and be promoted within the organization. As the Property Accountant, you will manage all accounting transactions, assist with journal entry preparation, analyze leasing costs, review market lease reconciliations, perform accounting analysis, review and approve vendor invoices, assist with the year-end financial audit process, prepare monthly bank reconciliations, review and maintain property budget, and assist with annual entity tax returns. The ideal candidate for this role should have strong knowledge of generally accepted accounting principles, experience with real estate accounting software, and advanced financial analysis skills. What you get to do daily<ul><li>Prepare financial statements and lending reporting packages</li><li>Maintain capital lease and monthly payment schedules</li><li>Analyze and document loan activity</li><li>Perform bank account reconciliation</li><li>Support and facilitate the auditing process</li><li>Prepare property projections</li><li>Assist with cash flow analysis</li><li>Prepare complex journal entries and account reconciliations</li></ul>
2026-05-21T00:00:00Z

Property Accountant

Bridgewater, NJ
onsite
Temporary / Contract
31 - 33 USD / Hourly
We are looking for a Residential Real Estate Accountant to support the financial operations of a portfolio of residential properties in New Jersey. This Long-term Contract position is ideal for an accounting specialist who can manage day-to-day property accounting with accuracy, maintain strong tenant and vendor communication, and contribute to timely financial reporting. The role will partner closely with property management and accounting leadership to keep records current, resolve issues efficiently, and deliver reliable month-end and year-end results. Real Estate Accountant Responsibilities:• Oversee the accounting activity for an assigned group of residential properties, ensuring general ledger records and supporting transactions remain accurate and up to date.• Manage receivables by coordinating with on-site staff to collect required lease documentation, following up on tenant balances, and addressing billing questions or discrepancies.• Prepare tenant renewal-related financial documents, complete move-out accounting, and issue final disposition documentation with appropriate backup.• Support collections efforts by monitoring outstanding balances, encouraging timely payment, and coordinating legal actions with external counsel when needed.• Review invoices for coding, accuracy, and completeness, then process payments according to due dates and property cash availability.• Maintain effective vendor relationships by responding to payment concerns, resolving invoice issues, and assisting with utility or submeter billing review when applicable.• Reconcile security deposit accounts and bank accounts on a monthly basis, post journal entries, and investigate variances against budget and prior periods during close.• Produce year-end financial statements and supporting schedules for tax preparation, including accounting for capital improvement activity across the portfolio.• Collaborate with the accounting manager, property managers, and cross-functional teams to provide timely reporting, answer financial questions, and serve as a resource on accounting matters.• Perform additional accounting and portfolio support duties as business needs require.
2026-05-28T00:00:00Z

Facilities Manager

Trenton, NJ
onsite
Temporary / Contract
54 - 60 USD / Hourly
We are looking for an experienced Facilities Manager to lead campus facilities and safety operations for a Long-term Contract position based in Trenton, New Jersey. This onsite role supports a higher education environment and oversees day-to-day building services, maintenance coordination, contractor performance, and operational readiness across the campus. The position also plays a key role in renovation planning, regulatory compliance, and maintaining safe, reliable facilities that serve a 24/7 academic community. Responsibilities:• Direct daily facilities operations by coordinating managers, administrative staff, skilled trades, custodial teams, grounds crews, and external service providers.• Establish work priorities, distribute assignments, and monitor service quality to ensure campus needs are addressed efficiently across multiple functional areas.• Oversee the upkeep of building systems, utilities, and infrastructure to maintain dependable campus operations and minimize service disruptions.• Support the planning and execution of renovation, construction, and capital improvement initiatives while ensuring adherence to applicable codes, statutes, and safety requirements.• Collaborate with architects, engineers, consultants, regulatory representatives, and university stakeholders to move projects forward and resolve operational concerns.• Manage vendor and service contracts tied to facilities operations, confirming that scope, timelines, and performance expectations are met.• Prepare operational summaries and reports for leadership, including materials that support executive and board-level decision-making.• Promote a strong safety culture by leading training, addressing workplace hazards, coordinating audits, and partnering with environmental and compliance specialists.• Maintain campus readiness during severe weather and after-hours situations by supporting safe access, emergency response, and continuous operational coverage.
2026-06-12T00:00:00Z

Real Estate Svcs Coordinator

Wayne, PA
onsite
Temporary / Contract
17 - 22 USD / Hourly
We are looking for a detail-oriented Real Estate Servics Coordinator to provide onsite administrative and operational support across multiple properties. This Long-term Contract position focuses on coordinating tenant and vendor interactions, managing property-related documentation, and assisting real estate managers with daily office and site-based activities. The role is ideal for someone who can balance customer service, invoicing, and facilities coordination in a fast-paced environment while maintaining strong organization and communication. Responsibilities:• Coordinate daily administrative support for multiple properties, ensuring requests and property-related activities are handled accurately and on schedule.• Process invoices, organize supporting records, and assist with billing documentation to maintain timely and accurate financial tracking.• Communicate with vendors and contractors to arrange services, confirm scheduling, and support ongoing property maintenance needs.• Respond to tenant inquiries with professionalism, provide status updates, and help resolve routine service-related issues.• Assist real estate managers with office tasks, reporting, and follow-up activities tied to property operations and facilities support.• Conduct site visits as needed to review property conditions, support service coordination, and gather information for management.• Work with utility providers to address account questions, service matters, and related property coordination needs.• Support energy management efforts by tracking issues, coordinating service activity, and helping maintain operational efficiency.
2026-05-29T00:00:00Z

Portfolio Manager

Norristown, PA
onsite
Permanent / Full Time
35000 - 45000 USD / Yearly
We are looking for a Portfolio Manager to oversee a portfolio of community associations in King of Prussia, Pennsylvania. This role requires strong relationship management, operational coordination, and financial awareness to support boards, residents, and service partners effectively. The ideal candidate will keep properties running smoothly, maintain clear communication with stakeholders, and help ensure each association is managed in line with its governing standards. Responsibilities: • Direct the daily administration of multiple community associations, ensuring consistent service and timely follow-up on operational needs. • Serve as a primary point of contact for homeowners, board members, contractors, and vendors, handling inquiries with professionalism and clarity. • Arrange and monitor maintenance activities, repair work, and recurring vendor services to support property standards and resident satisfaction. • Contribute to budget planning, review financial information, and assist in tracking community projects to help boards make informed decisions. • Uphold association bylaws, policies, and governing documents by monitoring community matters and addressing compliance-related concerns. • Prepare for and participate in board and association meetings, providing administrative and operational support as needed. • Maintain accurate records, update tasks, and document communications using property management software and related office systems.
2026-05-29T00:00:00Z