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6 results for Executive Secretary in Philadelphia, PA

Executive Assistant

Philadelphia, PA
onsite
Temporary
28.5 - 30 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This contract position is located in the Greater Philadelphia Region and requires a proactive individual with exceptional organizational and communication skills. The ideal Executive Assistant candidate will excel in managing schedules, coordinating travel arrangements, and supporting executive meetings. What you get to do every single day:• Manage and maintain complex executive calendars, ensuring all appointments and meetings are accurately scheduled.• Arrange and coordinate comprehensive travel itineraries, including flights, accommodations, and transportation.• Support the planning and execution of executive meetings, ensuring all logistics are handled efficiently.• Serve as a point of contact for executives, managing communications and prioritizing tasks as needed.• Prepare and organize materials for presentations, reports, and meetings.• Monitor and handle incoming correspondence, ensuring timely responses and follow-ups.• Maintain confidentiality and handle sensitive information with discretion.• Collaborate with other team members to ensure seamless administrative operations.• Track and organize expense reports and reimbursements for executives.• Continuously identify and implement improvements to administrative processes.
2026-04-02T00:00:00Z

Executive Assistant

Hellertown, PA
onsite
Temporary
23 - 25 USD / Hourly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to support senior management. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to manage confidential information with integrity. Key Responsibilities:<ul><li>Provide professional administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, proofread, and edit correspondence, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication on behalf of executives.</li><li>Organize and coordinate events, conferences, and team activities as needed.</li><li>Manage expense reports, invoices, and other documents with accuracy and discretion.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Anticipate executive needs, proactively addressing challenges and resolving issues before escalation.</li></ul>
2026-04-02T00:00:00Z

Executive Assistant

Avondale, PA
onsite
Permanent
45000 - 65000 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-04-06T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T00:00:00Z

Executive IT Support

Philadelphia, PA
onsite
Permanent
84000 - 100000 USD / Yearly
We are looking for an Executive IT Support Specialist to provide high-level, personalized technology assistance to C-suite executives and senior leaders. This role emphasizes expertise in Apple iOS devices and other personal technology, ensuring a seamless and secure user experience. The ideal candidate thrives in fast-paced environments, excels at troubleshooting, and demonstrates professionalism and discretion at all times. Responsibilities: • Deliver exceptional, high-touch technical support to C-suite executives and their administrative teams. • Provide advanced troubleshooting and setup for Apple iOS devices, including app configuration, device migration, and issue resolution. • Support a range of peripherals and accessories such as smartwatches, multimedia systems, and wireless speakers. • Assist with video conferencing and presentation technologies, ensuring smooth operation of platforms like Zoom, Microsoft Teams, and Webex. • Implement and uphold best practices for cybersecurity, privacy, and data protection in all activities. • Collaborate with vendors, service providers, and internal IT teams to resolve technical issues efficiently. • Offer after-hours and weekend support as required by executive schedules and business needs. • Maintain strict confidentiality and professionalism while handling sensitive information. • Perform additional IT helpdesk or project tasks as assigned.
2026-04-13T00:00:00Z

Chief Financial Officer

Philadelphia, PA
onsite
Permanent
175000 - 225000 USD / Yearly
We are looking for a dynamic Chief Financial Officer (CFO) to join our leadership team in the Greater Philadelphia area. This CFO role is critical to ensuring the financial health and operational integrity of the organization. The ideal CFO candidate will provide strategic direction, oversee financial operations, and drive compliance with regulatory standards. Responsibilities:<ul><li>Provides financial expertise and guidance to program leaders, development staff, and other stakeholders to support mission‑aligned decision‑making.</li><li>Strengthens the budgeting process by educating program and departmental managers on financial principles, grant requirements, and factors impacting their budgets.</li><li>Optimizes banking, deposits, and cash‑handling procedures to ensure strong cash stewardship and safeguard community resources.</li><li>Develops a reliable cash‑flow forecasting process and reporting system, including minimum cash thresholds needed to maintain program stability and operational continuity.</li><li>Continuously evaluates the finance department’s structure, processes, and staffing to enhance efficiency, compliance, and the organization’s ability to support its mission.</li><li>Supports professional development and growth for finance team members by identifying training opportunities and encouraging skill development.</li><li>Oversees preparation of all financial reports, including statements of activities and financial position, grant expenditure reports, funder reports, tax filings (e.g., Form 990), and regulatory submissions.</li></ul>
2026-03-27T00:00:00Z