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31 results for Administrative Assistantoffice Services in Philadelphia, PA

Administrative Assistant

Easton, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a reliable and detail-oriented Administrative Assistant to join a growing team. The ideal candidate will have strong Microsoft Office skills and a proactive approach to supporting day-to-day office operations. Key Responsibilities:<ul><li>Provide administrative support, including managing correspondence, scheduling appointments, and organizing meetings</li><li>Prepare, edit, and format documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint</li><li>Assist with organizing electronic and paper files for efficient record keeping</li><li>Support data entry, reporting, and other office tasks</li><li>Coordinate with internal teams and external partners to facilitate workflow</li><li>Maintain confidentiality of sensitive information</li><li>Perform additional administrative duties as assigned</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a highly organized Administrative Assistant to support enrollment operations and administrative workflows for a charter school located in the Greater Philadelphia Region. This Administrative Assistant contract position is well suited for someone who works carefully with records, communicates clearly with families and staff, and can keep multiple tasks moving in a structured environment. The role centers on enrollment coordination, data accuracy, and document management while helping the school maintain efficient and responsive support during busy periods. What you get to do every single day:• Manage student application materials from receipt through completion, confirming that required forms and supporting documents are accurate and properly filed.• Maintain both digital and physical records in an orderly manner while following confidentiality expectations and established documentation standards.• Enter, update, and verify enrollment-related information in databases and tracking systems to support reliable reporting and day-to-day operations.• Assist with preparing enrollment, retention, and status reports by gathering data, checking for inconsistencies, and organizing information for review.• Serve as a point of contact for enrollment questions, providing timely and thorough responses to families, students, and internal team members.• Review files and conduct routine record audits to identify missing details, resolve discrepancies, and support compliance with data management requirements.• Help coordinate assigned administrative projects by tracking deadlines, organizing materials, and supporting completion of time-sensitive tasks.• Provide general front office and administrative assistance, including handling inbound calls and supporting reception-related duties as needed.
2026-04-24T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-26T00:00:00Z

Administrative Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
NEW OPPORTUNITY Position: Administrative Assistant – Advising Office Job Type: Contract Work Schedule: Monday–Friday | 8:30 AM–4:30 PM Work Location: On-site Job Summary: An advising office is seeking a reliable Administrative Assistant to provide front desk and administrative support on a temporary basis. This role will serve as a key point of contact for students and visitors, supporting daily office operations and appointment scheduling. Key Responsibilities: Answer and direct incoming phone calls professionally Greet and assist students with walk-in inquiries Schedule advising appointments accurately and efficiently Provide general administrative and clerical support to the advising team Maintain an organized and welcoming front-office environment Assignment Details: Contract role expected to last a few months Duration may vary based on departmental needs Qualifications: Previous administrative or front desk experience preferred Strong customer service and communication skills Comfortable working with a high volume of students and walk-in traffic Ability to multitask in a fast-paced office setting Basic computer and scheduling system experience For immediate consideration please call Christine at Robert Half, 215-244-1551. Thank you!
2026-04-24T00:00:00Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
21 - 24.2 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization in Berlin, New Jersey in a long-term contract position. This onsite role supports daily office operations through a mix of administrative coordination, data management, and customer and vendor communication. The ideal candidate is organized, comfortable working with multiple priorities, and eager to build long-term growth within a fast-paced operational environment. Responsibilities:• Manage order processing activities by entering information accurately and keeping records current across internal systems.• Prepare operational and performance reports to support day-to-day decision-making and workflow visibility.• Assist fulfillment and shipping functions by organizing documentation, tracking outgoing materials, and helping maintain accurate shipment records.• Enter and monitor purchase orders while coordinating with vendors to confirm status updates and delivery details.• Respond to incoming phone calls, direct inquiries appropriately, and provide general administrative support to office staff.• Maintain organized files, records, and data entries to ensure documentation is complete, accessible, and up to date.• Support cross-functional administrative needs related to departmental changes and evolving operational processes as assigned.
2026-04-24T00:00:00Z

Administrative Assistant

Avondale, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-15T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Successful legal firm seeks a highly organized, detail‑oriented Administrative Assistant to support daily office operations, coordination with the accounting department, vendor payments, employee onboarding, and general administrative functions. This role requires professionalism, confidentiality, strong communication skills, and the ability to manage multiple time‑sensitive tasks in a fast‑paced environment. Prior legal and accounting/billing experience is strongly preferred. Key Responsibilities<ul><li>Serve as a primary point of contact for frequent communication with the firm’s accounting department.</li><li>Process payments for administrative court costs, court reporters, and local vendors.</li><li>Prepare check requests for high‑value invoices, including verification and confirmation of wiring instructions.</li><li>Assist with budget increase requests for active cases.</li><li>Oversee onboarding of new employees in the office.</li><li>Execute and maintain the onboarding checklist, ensuring all steps, documentation, and setup tasks are completed accurately and on time.</li><li>Act as the office liaison with building management and engineering personnel.</li><li>Manage office operations needs, including monitoring and replenishing office and kitchen supplies inventory.</li><li>Support general administrative tasks to ensure smooth and efficient day‑to‑day office workflow.</li></ul>
2026-04-15T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office. Responsibilities:• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies• Manage catering arrangements and liaise with building management to ensure seamless event execution.• Handle inbound calls and direct them to the appropriate team members.• Perform data entry tasks with accuracy and efficiency to support administrative operations.• Maintain a clean and organized office environment, ensuring supplies are readily available.• Schedule and manage appointments, ensuring timely updates and communication.• Provide receptionist support by greeting visitors and handling inquiries.• Assist with general office duties, including filing, copying, and document preparation.• Collaborate with team members to improve operational workflows and ensure high-quality service.• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.
2026-04-24T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T00:00:00Z

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Are you a detail-oriented professional seeking a dynamic office environment? Robert Half is looking for an Office Assistant to provide essential administrative support and help ensure smooth daily operations. Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism.</li><li>Answer and direct phone calls, respond to inquiries, and handle correspondence.</li><li>Maintain organized files, records, and office supplies inventory.</li><li>Coordinate incoming and outgoing mail and packages.</li><li>Assist with scheduling meetings, organizing calendars, and preparing documents.</li><li>Support basic bookkeeping, data entry, and reporting as needed.</li><li>Carry out other administrative duties as assigned to support the team’s workflow.</li></ul>
2026-03-31T00:00:00Z

Office Admin Support

Langhorne, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half is currently working a client on their search for an Inventory Control Specialist/Office Admin Support with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Inventory Control Specialist/Office Admin Support for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. · Serve as the first point of contact for visitors, clients, and directing staff inquiries· Manage calendars, schedule meetings, and coordinate appointments· Answer and direct incoming calls· Process timely customer orders and request· Assist with inventory analysis· Process incoming mail and packages· Answer and direct incoming calls· Draft email and written correspondence· Assist with billing and bookkeeping activities
2026-04-22T00:00:00Z

Sr. Administrative Assistant

Bridgewater, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
This position is paying between $60,000-75,000 base benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a
2026-04-03T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are currently seeking a Part-Time Administrative Assistant (20 hours weekly) for our client in the Buckingham, PA area. Key Responsibilities:Serve as the first point of contact at the front desk, greeting visitors and directing them appropriatelyManage incoming calls as the primary phone receptionistHandle incoming and outgoing mail and package distributionMaintain organized filing systems (physical and digital)Coordinate and order catering for meetings and office eventsSet up and prepare conference rooms for meetings and presentationsProvide administrative support to internal teams as needed Additional Duties:Collaborate with other administrative staff to edit, proofread, and format reports and documentsEnsure accuracy, consistency, and professionalism in all written materials
2026-04-24T00:00:00Z

Part Time Administrative Assistant

Center Valley, PA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Are you an organized and motivated professional seeking flexible work hours? Robert Half is searching for a Part-Time Administrative Assistant to provide essential administrative support and help ensure smooth day-to-day operations. Key Responsibilities:<ul><li>Greet and assist visitors and callers with professionalism and courtesy.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, including emails and mail distribution.</li><li>Maintain organized electronic and paper filing systems.</li><li>Assist with data entry, document preparation, and basic reporting.</li><li>Support general office operations, including supply inventory and orders.</li><li>Perform additional administrative duties as required.</li></ul>
2026-03-31T00:00:00Z

Executive Assistant

Avondale, PA
onsite
Permanent / Full Time
45000 - 65000 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-04-06T00:00:00Z

Office Administrator

Bridgewater, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are seeking a detail-oriented Office Administrator to support daily operations by managing data entry, maintaining accurate records, and ensuring tasks are completed on time. This role involves reviewing and processing information, tracking payments, and handling general administrative duties. The ideal candidate is organized, reliable, and able to communicate effectively while supporting overall office efficiency in a fast-paced environment. Responsibilities:• Process and review completed work, ensuring all information is accurate and up to date • Enter data, manage documentation, and follow up on missing information • Complete daily tasks within established deadlines • Track payments, review reports, and update records as needed • Identify and report errors, maintaining accurate logs and documentation • Collect, verify, and enter employee time records • Assist with payroll checks by reviewing time data for accuracy • Communicate with team members to resolve issues and gather information • Handle basic correspondence, including sending documents and responding to requests • Assist with administrative and financial tasks as needed • Support general office operations, including reporting and team coordination
2026-04-20T00:00:00Z

Office Manager/Admin/Receptionist

Horsham, PA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized and detail-oriented Office Manager/Admin/Receptionist to join our client's team in the Horsham area, Pennsylvania. In this on-site role, you will be responsible for ensuring smooth day-to-day operations, providing administrative support, and maintaining a welcoming environment for clients and staff. This position is ideal for someone with strong multitasking skills and a proactive approach to problem-solving. Responsibilities:• Welcome visitors, clients, and employees with a courteous and detail-oriented demeanor.• Answer and manage incoming calls, direct inquiries, and oversee company correspondence.• Coordinate schedules, book meeting rooms, and assist with calendar management.• Maintain an organized and clean office environment, including common areas.• Perform administrative tasks such as data entry, document preparation, and filing.• Monitor inventory levels, order office supplies, and liaise with vendors as needed.• Facilitate internal communications by distributing memos and company updates.• Handle sensitive information with utmost confidentiality and attention to detail.• Identify opportunities for process improvements to enhance team efficiency.• Utilize Microsoft Office Suite and company platforms to manage office operations effectively.
2026-03-30T00:00:00Z

Senior Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently. What you get to do every single day:• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed.
2026-04-23T00:00:00Z

Accounting Assistant

Langhorne, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We have a new opportunity for an Accounting Assistant for a possible contract to hire opportunity in Langhorne. This role is 100% on-site and will begin immediately. Experience and education in accounting is required in order to be considered for this opportunity. Core Responsibilities Accounting & Transaction Support - Enter and maintain financial and transactional data with a high degree of accuracy - Process vendor invoices and billing documents in accordance with established procedures - Record daily transactions, ensuring proper coding and supporting documentation - Assist with month-end close activities, including preparation and review of entries Reconciliation & Documentation - Reconcile transactions against source documents and internal records - Identify discrepancies and escalate issues for resolution - Maintain organized, audit-ready files and documentation Accounts Payable / Accounts Receivable Support - Assist with tracking payments and outstanding items - Maintain accurate customer and vendor records - Support AP/AR functions as assigned Systems & Data Integrity - Ensure accuracy and consistency across accounting systems - Run routine reports to support financial review - Collaborate with internal teams to verify transactional data - Support continuous improvement of processes and documentation Candidate Requirements Required - Associate’s degree in Accounting, Business, or a related field (or equivalent experience) - 1–3 years of experience in accounting support, data entry, AP, or AR - Proficiency in Microsoft Excel - Experience working with accounting or ERP systems - Strong attention to detail and high level of organization - Ability to manage multiple priorities and meet deadlines - Proven ability to handle confidential information appropriately Preferred - Experience using ERP platforms such as SAP, Oracle, or similar - Bachelor’s degree in Accounting or Finance Ideal Candidate Profile The ideal candidate is: - Highly organized and detail-focused - Process-driven with strong follow-through - Comfortable working on-site in a structured, deadline-driven environment - Reliable, consistent, and committed to accuracy For immediate consideration please call Christine at the Trevose office of Robert Half, 215-244-1870
2026-04-24T00:00:00Z

Accounting Assistant

Salem, NJ
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a company in Turnersville, New Jersey on a Contract basis. This role supports day-to-day financial operations with a focus on invoice handling, payroll assistance, and accurate recordkeeping. The ideal candidate brings hands-on accounting experience, strong attention to detail, and the ability to work effectively with financial systems in a fast-paced environment. Responsibilities: • Review, code, and enter vendor invoices accurately to support timely payment processing • Assist with payroll activities by organizing data, verifying details, and helping maintain accurate employee pay records • Support accounts payable and accounts receivable tasks to keep financial transactions current and properly documented • Perform bank reconciliations and investigate discrepancies to help maintain reliable financial records • Maintain accounting files and system entries within financial software and ERP platforms • Contribute to audit preparation by gathering documentation and ensuring records are complete and accessible • Collaborate with internal teams to resolve billing, payment, and payroll-related questions efficiently
2026-04-24T00:00:00Z

Office Manager

Trenton, NJ
onsite
Temporary / Contract
27 - 28 USD / Hourly
We are looking for an experienced PART TIME (24 hours a week Tues/Wed/Thurs) Office Manager to oversee daily administrative operations and ensure the efficient functioning of our office in Hamilton, New Jersey. This long-term contract position offers an excellent opportunity to contribute to a dynamic work environment by handling a variety of organizational and communication tasks. The ideal candidate will bring a proactive approach to managing office needs and supporting team productivity. Responsibilities:• Manage office operations, including maintaining supplies, equipment, and facilities.• Order and track office supplies to ensure availability and cost efficiency.• Coordinate and schedule conference calls, meetings, and other organizational activities.• Serve as the first point of contact by performing receptionist duties, such as greeting visitors and answering calls.• Utilize tools like Google Suite and Slack to manage communication and workflow effectively.• Ensure the office environment is organized and conducive to productivity.• Support team members by arranging and managing conference call logistics.• Assist in developing and implementing office policies and procedures.• Handle incoming and outgoing correspondence with accuracy and professionalism.
2026-04-17T00:00:00Z

Office Manager

Tatamy, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-04-24T00:00:00Z

Office Manager

Philadelphia, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a dependable Office Manager to support daily administrative and property-related operations for a portfolio of residential and commercial properties. This fully onsite opportunity is ideal for someone who works well independently, stays organized in a fast-paced setting, and communicates effectively with tenants, vendors, and internal stakeholders. This is a contract position with the potential to become a long-term role based on performance. Responsibilities: • Manage office operations by maintaining organized records, coordinating documentation, and ensuring administrative workflows run efficiently. • Oversee lease files, tenant information, and property paperwork with a strong focus on accuracy and accessibility. • Work closely with contractors and service providers to request estimates, arrange repairs, and monitor completion of maintenance activities. • Support property upkeep by tracking work orders, following up on vendor commitments, and helping resolve day-to-day operational issues. • Handle routine administrative duties such as scanning, filing, data entry, and front-office support as needed. • Use QuickBooks Desktop to process invoices, assist with vendor payments, and maintain financial records. • Prepare correspondence, spreadsheets, and basic reports using Microsoft Word and Excel. • Monitor office supply levels, place orders when needed, and help maintain a well-run onsite office environment.
2026-04-22T00:00:00Z

Accounts Payable/Administrative Assitant

Essington, PA
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an Accounts Payable/Administrative Assistant to join our team in Essington, Pennsylvania. In this role, you will play a key part of the team, working on accounts payable processes, including invoice management and vendor communications. This is an excellent opportunity for someone with strong organizational skills and a passion for maintaining precise financial records. Responsibilities:• Process vendor invoices, ensuring they are correctly coded and matched to purchase orders and receiving documents.• Review and verify employee expense reports for compliance with company policies.• Prepare and execute payment runs, including checks, ACH transfers, and wire payments.• Address discrepancies in invoices and resolve issues in coordination with vendors and internal teams.• Maintain accurate and up-to-date vendor records, including contact details and payment terms.• Reconcile accounts payable transactions and provide support during month-end close activities.• Respond to inquiries from vendors regarding payment status and account details.• Assist in preparing documentation for internal and external audits.• Ensure all payments comply with company policies and authorization procedures.
2026-04-22T00:00:00Z