Search jobs now Find the right job type for you Create a job alert Explore how we help job seekers Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Legal Administrative and Customer Support Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2026 Salary Guide Demand for Skilled Talent Report Job Market Outlook Press Room Tech insights Labor market overview AI in recruiting Navigating the AI era Staffing for small businesses Cost of a bad hire Browse jobs Find your next hire Our locations

Add your latest resume to match with open positions.

20 results for Administrative Assistant Ii Contractor in Philadelphia, PA

Billing Specialist II (Contractor)
  • Philadelphia, PA
  • remote
  • Temporary / Contract
  • 20 - 20 USD / Hourly
  • Responsible for inbound and outbound communications to customers regarding account payments. Processes and verifies accurate payment of invoices. Maintains all assigned credit accounts. Provides research auditing reporting and performs other assigned tasks as required. Works with moderate supervision/guidance. Is accountable for individual results and impact on team.<br> <br> Job Description<br> Core Responsibilities<br> - Contacts customers with delinquent accounts and attempts to determine reason for overdue payment.<br> - Arranges for debt repayment or establishes repayment schedule based on customers&#39; financial situation.<br> - Receives payments and posts amounts paid to customer accounts.<br> - Issues daily reports on the status of delinquent accounts and tracks collection efforts.<br> - Performs various administrative functions for assigned accounts such as recording address changes and purging the records of deceased customers.<br> - Keeps up-to-date on working applicable state and federal laws regulating collection activities.<br> - Handles bankruptcy programs.<br> - Processes and schedules soft no-pays.<br> - Issues workflows from customer service or agency issues.<br> - Updates collection agency to remove accounts.<br> - Regular consistent and punctual attendance. Must be able to work nights and weekends variable schedules and overtime as necessary.<br> - Other duties and responsibilities as assigned.<br> <br> Employees at all levels are expected to:<br> - Understand our Operating Principles make them the guidelines for how you do your job.<br> - Own the customer experience - think and act in ways that put our customers first give them seamless digital options at every touchpoint and make them promoters of our products and services.<br> - Know your stuff - be enthusiastic learners users and advocates of our game-changing technology products and services especially our digital tools and experiences.<br> - Win as a team - make big things happen by working together and being open to new ideas.<br> - Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles making call backs and helping us elevate opportunities to do better for our customers.<br> - Drive results and growth.<br> - Respect and promote inclusion diversity.<br> - Do what&#39;s right for each other our customers investors and our communities.<br> <br> Disclaimer:<br> - This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications.
  • 2026-04-30T00:00:00Z
Legal Administrative Assistant
  • Philadelphia, PA
  • onsite
  • Permanent / Full Time
  • 60000 - 75000 USD / Yearly
  • We are looking for a detail-oriented Legal Administrative Assistant to join a busy insurance defense litigation team in Philadelphia, Pennsylvania. This permanent role offers a hybrid work schedule and is ideal for someone who excels at organization, deadline management, and providing comprehensive legal support to attorneys. The position provides an excellent opportunity to contribute to the smooth operation of a thriving litigation practice.<br><br>Responsibilities:<br>• Provide administrative support to attorneys in an insurance defense litigation practice.<br>• Prepare, proofread, and revise legal documents such as pleadings, motions, discovery, and correspondence.<br>• Handle electronic filing of legal documents in Pennsylvania state and federal courts.<br>• Manage attorney calendars, track important deadlines, and coordinate depositions, hearings, and meetings.<br>• Maintain and organize both electronic and physical case files to ensure accessibility and accuracy.<br>• Communicate professionally with clients, courts, opposing counsel, and internal staff.<br>• Assist with billing processes, time entry, and other administrative tasks as required.<br>• Utilize NetDocuments or similar document management systems to manage case files effectively.
  • 2026-05-01T00:00:00Z
Technical Program Manager III (Contractor)
  • Philadelphia, PA
  • onsite
  • Temporary / Contract
  • 56 - 62 USD / Hourly
  • <p><strong>Technical Program Manager III </strong></p><p><strong>Contract Length:</strong> Approximately 40 weeks (extension possible)</p><p><strong>Location:</strong> Philadelphia, PA (Hybrid – Onsite 4 days per week, 1 remote)</p><p><strong>Position Overview</strong></p><p>We are seeking a <strong>Technical Program Manager III</strong> to lead program‑level coordination across multiple in‑flight initiatives supporting <strong>wireless and WiFi customer experience</strong> efforts. This role focuses on ownership, organization, and execution across several concurrent workstreams rather than net‑new project creation.</p><p>The ideal candidate brings <strong>strong wireless (cellular) domain experience</strong>, exceptional follow‑through, and the ability to proactively manage details across technical and business stakeholders in an onsite, fast‑moving environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Program manage multiple sub‑projects under a broader wireless and WiFi initiative</li><li>Own program execution across several active efforts, tracking progress, risks, dependencies, and gaps</li><li>Create, manage, and maintain Jira tickets and Epics to ensure visibility and accountability</li><li>Coordinate across technical teams, business partners, and leadership to keep initiatives aligned</li><li>Provide clear documentation and updates using Jira and Confluence as appropriate</li><li>Prepare and deliver status updates and occasional presentations for leadership</li><li>Ensure initiatives support customer experience goals informed by lab testing and retail user feedback</li></ul>
  • 2026-04-24T00:00:00Z
Administrative Assistant
  • Plymouth Meeting, PA
  • onsite
  • Permanent / Full Time
  • 55000 - 63000 USD / Yearly
  • <p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>·        Organize, schedule, and confirm appointments/meetings</p><p>·        Track and analyze accounting data</p><p>·        Coordinate conference calls</p><p>·        Prepare leasing reports/statements</p><p>·        Calendar Management</p><p>·        Benefits Administration</p><p>·        Draft internal/external correspondence</p><p>·        Point of contact for outside vendors</p><p>·        Provide research as needed</p>
  • 2026-04-27T00:00:00Z
Administrative Assistant
  • Berlin, NJ
  • onsite
  • Temporary to Hire
  • 21 - 24.2 USD / Hourly
  • <p>We are looking for a motivated Administrative Assistant to join an organization in Berlin, New Jersey in a long-term contract position. This onsite role supports daily office operations through a mix of administrative coordination, data management, and customer and vendor communication. The ideal candidate is organized, comfortable working with multiple priorities, and eager to build long-term growth within a fast-paced operational environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage order processing activities by entering information accurately and keeping records current across internal systems.</p><p>• Prepare operational and performance reports to support day-to-day decision-making and workflow visibility.</p><p>• Assist fulfillment and shipping functions by organizing documentation, tracking outgoing materials, and helping maintain accurate shipment records.</p><p>• Enter and monitor purchase orders while coordinating with vendors to confirm status updates and delivery details.</p><p>• Respond to incoming phone calls, direct inquiries appropriately, and provide general administrative support to office staff.</p><p>• Maintain organized files, records, and data entries to ensure documentation is complete, accessible, and up to date.</p><p>• Support cross-functional administrative needs related to departmental changes and evolving operational processes as assigned.</p>
  • 2026-04-28T00:00:00Z
Administrative Assistant
  • Bethlehem, PA
  • onsite
  • Temporary / Contract
  • 16 - 19 USD / Hourly
  • <p>Robert Half is partnering with a local healthcare organization to identify a reliable and detail-oriented <strong>Administrative Assistant</strong> to support daily administrative and intake operations within a fast-paced outpatient setting. This role is ideal for someone with healthcare clerical experience who enjoys patient interaction, multitasking, and contributing to a collaborative care environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Answer and direct all incoming phone calls and greet visitors promptly and professionally.</li><li>Log into and manage the outpatient intake phone queue daily.</li><li>Provide clerical and administrative support to the Program Manager and clinical staff.</li><li>Serve as a frontline resource for individuals seeking or engaged in treatment, providing information and appropriate referrals.</li><li>Complete patient intakes both over the phone and in person.</li><li>Schedule assessments, send appointment reminders, and follow up with no-show patients.</li><li>Complete admissions by gathering required information, securing signed documentation, and accurately entering data into the EMR.</li><li>Verify patient insurance coverage and document all required eligibility and benefit information.</li><li>Educate patients on financial responsibilities, collect and record copayments, and assist with setting up payment plans.</li><li>Perform insurance benefit re-verifications twice monthly and maintain documentation.</li><li>Track patients with deductible or benefit renewals and notify patients and counselors accordingly.</li><li>Scan unfiled documents into the EMR and maintain accurate electronic records.</li><li>Adhere to all organizational policies and procedures and perform other related duties as assigned.</li></ul>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Avondale, PA
  • onsite
  • Permanent / Full Time
  • 0 - 0 USD / Yearly
  • <p>We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Coordinate conference calls</p><p>·      Calendar Management</p><p>·      Benefits Administration</p><p>·      Draft internal/external correspondence</p><p>·      Point of contact for outside vendors</p><p>·      Provide research as needed</p>
  • 2026-04-15T00:00:00Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul><p><br></p>
  • 2026-04-17T00:00:00Z
Administrative Assistant
  • Camden, NJ
  • onsite
  • Temporary / Contract
  • 25 - 27.5 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies</p><p>• Manage catering arrangements and liaise with building management to ensure seamless event execution.</p><p>• Handle inbound calls and direct them to the appropriate team members.</p><p>• Perform data entry tasks with accuracy and efficiency to support administrative operations.</p><p>• Maintain a clean and organized office environment, ensuring supplies are readily available.</p><p>• Schedule and manage appointments, ensuring timely updates and communication.</p><p>• Provide receptionist support by greeting visitors and handling inquiries.</p><p>• Assist with general office duties, including filing, copying, and document preparation.</p><p>• Collaborate with team members to improve operational workflows and ensure high-quality service.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.</p>
  • 2026-04-30T00:00:00Z
Technical Project Coordinator IV (Contractor)
  • Philadelphia, PA
  • onsite
  • Temporary / Contract
  • 40 - 45 USD / Hourly
  • <p><strong>Project Coordinator</strong></p><p><strong>Location: Onsite</strong></p><p><strong>Duration: Through 12/31/2026, extensions likely</strong></p><p><br></p><p>This role will support a single high‑volume enterprise client with a large deployment of IoT gateways and digital temperature‑monitoring devices. The role involves managing a continuous flow of inbound tickets, performing initial troubleshooting, and determining when field technicians need to be dispatched. Because the client experiences more than 1,000 truck rolls per month, the position requires consistent, detail‑focused coordination and the ability to manage repetitive tasks accurately and efficiently.</p><p>The role works closely with field services and support teams, operate within an Agile environment, and handle large datasets while ensuring all documentation, schedules, and project activities are maintained to company standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond to a high volume of inbound support tickets for IoT devices and gateways.</li><li>Perform initial troubleshooting and determine when field technicians need to be dispatched.</li><li>Coordinate 1K+ monthly truck rolls and ensure proper documentation of each event.</li><li>Manage project schedules, compile status reports, and coordinate project meetings.</li><li>Identify, analyze, and document system requirements and project scope.</li><li>Ensure all project phases are documented according to department standards.</li><li>Work closely with field services teams and support operations.</li><li>Handle large datasets and maintain a high level of accuracy in a repetitive workflow.</li><li>Operate in a fast‑paced Agile environment with minimal supervision.</li></ul>
  • 2026-04-30T00:00:00Z
Sr. Administrative Assistant
  • Bridgewater, NJ
  • onsite
  • Permanent / Full Time
  • 60000 - 75000 USD / Yearly
  • <p>This position is paying between $60,000-75,000 base</p><p><br></p><p>benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses</p><p><br></p><p>Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a</p>
  • 2026-04-03T00:00:00Z
Executive Administrative Assistant
  • Philadelphia, PA
  • onsite
  • Permanent / Full Time
  • 55000 - 65000 USD / Yearly
  • <p>Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
  • 2026-04-16T00:00:00Z
Accounting Assistant
  • West Chester, PA
  • onsite
  • Temporary / Contract
  • 24 - 27.5 USD / Hourly
  • <p>We are looking for an Accounting Assistant to support day-to-day finance operations for an organization in West Chester, Pennsylvania. This fully onsite opportunity is a Long-term Contract position expected to run for up to 9 months, offering the chance to contribute across billing, payables, receivables, and account reconciliation activities. The ideal candidate brings strong attention to detail, solid accounting support experience, and confidence working with QuickBooks and Excel in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices and payment entries accurately while helping track and resolve claims.</p><p>• Prepare and apply credit memos, ensuring records remain current and properly documented.</p><p>• Review supplier statements, investigate discrepancies, and coordinate follow-up to maintain accurate balances.</p><p>• Support billing activities by preparing invoice information, validating charges, and assisting with account updates.</p><p>• Perform accounts payable and accounts receivable tasks, including invoice coding, data entry, and payment record maintenance.</p><p>• Complete bank reconciliations and identify variances that require correction or escalation.</p><p>• Use QuickBooks and Excel to organize financial data, generate support documentation, and maintain reporting accuracy.</p><p>• Assist with accounting activities tied to organizational process changes when needed, while ensuring continuity and accuracy in financial records.</p>
  • 2026-04-30T00:00:00Z
Accounting Assistant
  • Langhorne, PA
  • onsite
  • Temporary to Hire
  • 0 - 0 USD / Yearly
  • We have a new opportunity for an Accounting Assistant for a possible contract to hire opportunity in Langhorne. This role is 100% on-site and will begin immediately. Experience and education in accounting is required in order to be considered for this opportunity. <br><br>Core Responsibilities<br>Accounting &amp; Transaction Support<br>- Enter and maintain financial and transactional data with a high degree of accuracy<br>- Process vendor invoices and billing documents in accordance with established procedures<br>- Record daily transactions, ensuring proper coding and supporting documentation<br>- Assist with month-end close activities, including preparation and review of entries<br><br>Reconciliation &amp; Documentation<br>- Reconcile transactions against source documents and internal records<br>- Identify discrepancies and escalate issues for resolution<br>- Maintain organized, audit-ready files and documentation<br><br>Accounts Payable / Accounts Receivable Support<br>- Assist with tracking payments and outstanding items<br>- Maintain accurate customer and vendor records<br>- Support AP/AR functions as assigned<br><br>Systems &amp; Data Integrity<br>- Ensure accuracy and consistency across accounting systems<br>- Run routine reports to support financial review<br>- Collaborate with internal teams to verify transactional data<br>- Support continuous improvement of processes and documentation<br><br><br>Candidate Requirements<br>Required<br>- Associate’s degree in Accounting, Business, or a related field (or equivalent experience)<br>- 1–3 years of experience in accounting support, data entry, AP, or AR<br>- Proficiency in Microsoft Excel<br>- Experience working with accounting or ERP systems<br>- Strong attention to detail and high level of organization<br>- Ability to manage multiple priorities and meet deadlines<br>- Proven ability to handle confidential information appropriately<br><br>Preferred<br>- Experience using ERP platforms such as SAP, Oracle, or similar<br>- Bachelor’s degree in Accounting or Finance<br><br><br>Ideal Candidate Profile<br>The ideal candidate is:<br>- Highly organized and detail-focused<br>- Process-driven with strong follow-through<br>- Comfortable working on-site in a structured, deadline-driven environment<br>- Reliable, consistent, and committed to accuracy<br><br>For immediate consideration please call Christine at the Trevose office of Robert Half, 215-244-1870
  • 2026-05-01T00:00:00Z
Executive Assistant
  • Allentown, PA
  • onsite
  • Temporary to Hire
  • 24 - 28 USD / Hourly
  • <p>Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. </li><li>Prepare correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism. </li><li>Serve as a primary point of contact for internal and external stakeholders. </li><li>Organize and support meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. </li><li>Maintain confidential information and handle sensitive matters with discretion. </li><li>Track deadlines, prioritize requests, and ensure executives are prepared for meetings and key initiatives. </li><li>Assist with special projects and provide support across departments as needed. </li></ul><p><br></p>
  • 2026-05-01T00:00:00Z
Executive Assistant
  • Allentown, PA
  • onsite
  • Temporary / Contract
  • 22 - 26 USD / Hourly
  • <p><strong>Robert Half is partnering with a local organization</strong> to identify a highly skilled and proactive Executive Assistant to provide strategic administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast‑paced environment, demonstrates sound judgment, and excels at managing competing priorities with discretion and professionalism.</p><p>Key Responsibilities</p><ul><li>Provide high‑level administrative support to executive leadership (calendar management, meeting coordination, travel, and expense reporting)</li><li>Act as a trusted gatekeeper, managing communications and prioritizing inquiries on behalf of leadership</li><li>Prepare and edit correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including agendas, materials, and follow‑up action items</li><li>Liaise with internal teams, vendors, and external stakeholders</li><li>Maintain confidentiality while handling sensitive information</li><li>Support special projects and initiatives as assigned</li><li>Assist with office or departmental coordination as needed</li></ul>
  • 2026-04-27T00:00:00Z
Executive Assistant
  • Allentown, PA
  • onsite
  • Permanent / Full Time
  • 68000 - 78000 USD / Yearly
  • <p>Robert Half Talent Solutions is representing a local organization that is are looking for an experienced and dependable Executive Assistant to support senior leadership. This position is ideal for someone who stays organized under pressure, communicates with confidence, and keeps priorities moving in a busy business environment. The right candidate will bring strong judgment, a service-minded approach, and the ability to manage both executive support duties and benefits-related coordination with care and accuracy.</p><p><br></p><p>If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624</p><p><br></p><p>Responsibilities:</p><p>• Oversee executive calendars by arranging meetings, managing schedule changes, and coordinating travel plans to keep leadership aligned and prepared.</p><p>• Draft, format, and refine business correspondence, reports, presentations, and other materials needed for internal and external communication.</p><p>• Support meetings from planning through follow-up by preparing agendas, recording key discussion points, and monitoring completion of next steps.</p><p>• Safeguard sensitive company and employee information while handling requests with professionalism, discretion, and sound judgment.</p><p>• Manage several priorities at once, ensuring time-sensitive assignments, administrative tasks, and leadership requests are completed efficiently.</p><p>• Contribute to cross-functional projects and operational efforts that help departments stay organized and meet business objectives.</p><p>• Plan and coordinate leadership gatherings, team events, and off-site sessions, including logistics, materials, and scheduling details.</p><p>• Review administrative workflows and recommend practical improvements that increase efficiency and reduce delays.</p><p>• Provide support for benefits-related activities such as coordination of employee benefit programs, leave administration, and COBRA-related processes as needed.</p>
  • 2026-05-01T00:00:00Z
Executive Assistant
  • Avondale, PA
  • onsite
  • Permanent / Full Time
  • 45000 - 65000 USD / Yearly
  • <p>Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client&#39;s team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team&#39;s objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
  • 2026-04-06T00:00:00Z
Executive Assistant
  • Warren, NJ
  • onsite
  • Permanent / Full Time
  • 85000 - 110000 USD / Yearly
  • <p>Our client, a rapidly growing technology company, is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement.</p><p><br></p><p>Salary is 85,000 - 110,000. </p><p><br></p><p>Benefits include health insurance, 401k, and PTO</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul><p><br></p>
  • 2026-04-27T00:00:00Z
Senior Executive Assistant
  • Philadelphia, PA
  • onsite
  • Temporary / Contract
  • 23.75 - 25 USD / Hourly
  • <p>We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently.</p><p><br></p><p>What you get to do every single day:</p><p>• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.</p><p>• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.</p><p>• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.</p><p>• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.</p><p>• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.</p><p>• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.</p><p>• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.</p><p>• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.</p><p>• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed.</p>
  • 2026-04-23T00:00:00Z