38 Results for Administrative Assistant Jobs in Peekskill, NY

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Office Manager

Parsippany, NJ
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Summary: The Office Manager will oversee daily operations for a fast-paced, technology-driven, paperless CPA firm. This individual will be responsible for managing and mentoring a team of three administrative professionals, ensuring efficient office processes, supporting business operations, and driving a positive, productive workplace culture. The ideal candidate will bring strong leadership, organizational, and problem-solving skills, along with the ability to train, develop, and motivate staff. Experience within a CPA firm or professional services environment is highly preferred. Key Responsibilities:<ul><li>Supervise, mentor, and develop a team of administrative staff, ensuring responsibilities are completed accurately and efficiently</li><li>Manage day-to-day office operations and serve as a key resource for employees, leadership, and external vendors</li><li>Oversee office supplies, equipment, technology resources, and vendor relationships</li><li>Coordinate meetings, events, travel arrangements, and other administrative activities</li><li>Assist with office budgeting, expense reporting, and basic bookkeeping functions</li><li>Maintain office policies, procedures, and operational standards</li><li>Support employee onboarding and other HR-related administrative functions</li><li>Identify opportunities to improve processes and implement efficiencies through technology and automation</li><li>Foster a collaborative, high-energy office culture while maintaining exceptional client service standards</li></ul>
2026-10-16T00:00:00Z

Office Manager

West Harrison, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an experienced Office Manager to support the day-to-day operations of a busy surgical practice in West Harrison, New York. This role will oversee administrative coordination, patient-facing workflows, and provider scheduling to help create an efficient and welcoming care environment. The ideal candidate brings prior experience in a medical office and can balance patient service, operational organization, and communication across clinical and front-office teams. Responsibilities: • Oversee daily front-office activity, including patient check-in, registration, and appointment coordination to support smooth practice operations. • Organize physician and provider calendars to improve scheduling efficiency, maintain access for patients, and align with clinical priorities. • Guide patients through discharge steps and follow-up planning, ensuring timely communication after visits and procedures. • Conduct outbound communication related to upcoming appointments, procedure preparation, pre-operative guidance, and post-visit follow-up. • Work closely with physicians, physician assistants, and clinical staff to coordinate administrative needs tied to patient care. • Support insurance verification, surgical case scheduling, and completion of required office documentation. • Maintain complete and accurate patient information within electronic medical record systems and other administrative platforms. • Monitor office workflows, identify operational bottlenecks, and recommend practical improvements that enhance efficiency and patient experience.
2026-09-28T00:00:00Z

Receptionist

Morris Plains, NJ
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a busy office in Morris Plains, New Jersey. This is a Contract position suited to someone who is highly organized, attentive to detail, and comfortable managing calls, correspondence, scheduling, and office coordination across multiple departments. The ideal candidate brings strong communication skills, solid Word and Excel abilities, and the flexibility to assist with both routine administrative tasks and short-term projects. Responsibilities:• Welcome callers and visitors, direct incoming calls through a multi-line phone system, and connect inquiries to the appropriate team members across the office.• Maintain front-desk communications by handling a large volume of phone extensions and ensuring messages and transfers are completed accurately and efficiently.• Coordinate meeting support as needed, including arranging catering and assisting with shared Outlook calendar scheduling alongside other administrative staff.• Order, organize, and distribute office materials for the Parsippany, New Jersey office and multiple additional properties, while also maintaining pantry and kitchen inventory on a weekly basis.• Receive, sort, and route incoming mail, overnight packages, and interoffice shipments to the correct departments, including processing accounting-related mail by property.• Prepare outgoing packages and correspondence for executives, construction staff, and property management teams located in other offices.• Process utility bill documentation by scanning, printing, filing, categorizing, and distributing records by service type and property for reporting and operational use.• Update spreadsheets with tenant invoice and property data, review historical information for inconsistencies, and communicate findings to accounting and property management teams.• Assist with periodic budget file preparation in Excel by creating worksheets, entering financial figures, updating links, and recording monthly actuals by general ledger category.• Provide administrative support for special projects, including broker list updates, proposal assistance, check processing support, file labeling, postage supply monitoring, contract tracking, bid comparison support, and data entry into internal purchasing or risk management systems as assigned.
2026-10-19T00:00:00Z

Receptionist

Morris Plains, NJ
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations in Morris Plains, New Jersey. This long-term contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The right candidate will serve as a key point of contact for visitors and callers while helping the office run smoothly through strong coordination and attention to detail. Responsibilities:• Welcome guests and employees at the front desk, providing a courteous and welcoming first impression.• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely manner.• Coordinate calendars and arrange appointments to support smooth scheduling across the office.• Prepare, send, and respond to email communications with clarity and professionalism.• Perform accurate data entry and maintain up-to-date administrative records and documentation.• Organize physical and digital files so information can be retrieved quickly and efficiently.• Support general office administration using Microsoft Word, Excel, and Outlook for daily tasks and reporting.
2026-10-19T00:00:00Z

Paralegal

New York, NY
onsite
Temporary / Contract
30.4 - 35.2 USD / Hourly
Our client is seeking a Confidential Administrative Assistant/Paralegal to provide administrative and legal support to the Legal Department. This role supports attorneys with document management, arbitration scheduling, legal correspondence, hearing preparation, and confidential personnel matters. Location: New York, NY Schedule: Hybrid after training (Fully onsite for the first week, then 3 days onsite / 2 days remote) Duration: 3+ month contract (potential extension) Pay: $30-$35/hour Key Responsibilities<ul><li>Maintain and organize legal files, arbitration matters, and confidential department records</li><li>Create and manage electronic filing systems and archive closed files</li><li>Schedule arbitration hearings and coordinate with attorneys, outside counsel, arbitrators, and internal staff</li><li>Manage department calendars, meetings, hearings, and conference calls</li><li>Draft, proofread, edit, and finalize legal correspondence and documents</li><li>Assist with legal filings, hearing preparation, exhibits, photocopying, and data entry</li><li>Handle confidential personnel and labor relations documents</li><li>Process arbitrator invoices and assist with department administrative functions</li><li>Maintain legal contact databases and departmental records</li></ul>
2026-10-16T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Role: Litigation Paralegal / Legal Assistant Location: NYC (FiDi)Schedule: Hybrid (3 days in office, 2 days at home) Salary: $65K - $80K + comprehensive benefits + PTO Boutique law firm with an international presence is seeking an experienced Litigation Legal Assistant / Paralegal to assist with its business litigation practice. The ideal candidate will have 5+ years of litigation experience, be detail-oriented, highly organized, and a self-starter. This role supports 6-8 attorneys, including partners. RESPONSIBILITIESPrimary<ul><li>Electronically file documents in both state and federal courts;</li><li>Bluebook/cite check to ensure validity of cites and accuracy of cases and quotations in briefs;</li><li>Create and maintain internal calendars for cases, matters, hearings, trials, and/or meetings;</li><li>Supervise physical service of process for subpoenas and initial pleadings;</li><li>Demonstrate effective verbal and written communication with clients, outside vendors, court personnel and other parties;</li><li>Knowledge of, and compliance with, court, local and Individual Judge’s Practices rules expected;</li><li>Occasional trips to courthouses expected for paper filings and retrieval of county clerk’s office documents;</li><li>Discovery document review and production;</li><li>Organize, proofread and manage documents (responsible for version control);</li><li>Promote effective work practices, including triage, and work as a team member;</li><li>Prepare and send correspondence to clients, outside counsel, etc.;</li><li>Perform billing support, as needed.</li></ul> Secondary<ul><li>Back-up other support staff in the event of absences or work overflow;</li><li>Back-up receptionist in event of absences or when need arises;</li><li>Perform all other tasks as reasonably requested by firm management and/or attorneys.</li></ul>
2026-09-21T00:00:00Z

Paralegal

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
Mid-sized law firm located in Westchester, NY is seeking a Transactional Commercial Real Estate Paralegal to support its thriving practice. The ideal candidate will have 5+ years of prior law firm experience and strong working knowledge of commercial real estate transaction processes, including closings, due diligence, title, surveys, financing, leasing, and post-closing follow-up. Job duties include preparing and revising contracts, leases, closing documents, financing documents, entity documents, assist with commercial real estate closings, and perfom administrative duties (open client matters, processing time entries, managing attorney calendars, etc.). This is a hybrid role (4 days in office, 1 day remote. New York experience required CT experience a plus! The firm offers comprehensive medical benefits. Great opportunity to join an established firm with a stellar reputation!
2026-09-30T00:00:00Z

Paralegal

Glen Cove, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
Robert Half is seeking a detail-oriented and proactive In-House Paralegal / Contract Administrator to support a corporate legal team in Glen Cove, NY. This is an excellent opportunity for a candidate with strong contract management experience looking to contribute in a fast-paced, collaborative environment with the potential for long-term growth. This role will support the legal department and work closely with in-house attorneys on contract administration, redlining, compliance matters, and legal document execution. The ideal candidate will have experience handling commercial contracts, tracking revisions, coordinating signatures, and ensuring contracts move efficiently through the review and approval process. Location: Glen Cove, NY (100% On-Site) Pay Rate: $30-$35/hour Schedule: Monday-Thursday, 9:00 AM-5:00 PM Start: ASAP Key Responsibilities<ul><li>Review, edit, proofread, and manage contracts, subcontracts, purchase orders, and other legal documents. </li><li>Work directly with attorneys to incorporate redlines and revisions into agreements.</li><li>Coordinate contract execution and obtain signatures from internal and external stakeholders.</li><li>Track contract status, deadlines, approvals, and compliance requirements. </li><li>Maintain legal files, contract databases, and document management systems. </li><li>Assist with corporate compliance and legal administration projects.</li><li>Communicate with internal business teams regarding contract and legal documentation matters.</li></ul>
2026-10-19T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a litigation paralegal to support attorneys across the full lifecycle of civil matters in New York, New York. This role requires someone who can keep complex cases organized, prepare precise legal documents, and coordinate effectively with clients, courts, and outside parties. The ideal candidate brings solid litigation experience, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Support attorneys from initial case review through discovery, motion practice, mediation, arbitration, and trial preparation. • Draft, revise, and organize litigation materials such as pleadings, discovery documents, notices, correspondence, and document productions. • Monitor deadlines, maintain case calendars, and track assignments to help ensure each matter progresses efficiently and on schedule. • Obtain and review records from clients, agencies, and other institutions, then organize the information for case development and attorney use. • Manage electronic files, document databases, and other case materials with a high level of accuracy and confidentiality. • Communicate with clients, experts, opposing counsel, and court personnel to coordinate information, meetings, and case-related follow-up. • Conduct legal research using online resources to locate relevant statutes, regulations, and case law. • Prepare exhibits, summaries, timelines, presentations, and other supporting materials for depositions, mediations, arbitrations, and trial. • File court documents electronically in state and federal courts and assist with additional litigation support tasks as needed.
2026-10-06T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for a client site. This is a contract position focused on document production, mail handling, and intake support in a fast-paced work environment. The role also provides cross-functional assistance with front-of-house and office support services as business needs require. Success in this position depends on strong customer service, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Maintain accurate service records and confirm all required work order details are complete before starting assignments. • Handle day-to-day copy, scanning, document intake, and mailroom tasks in line with established service standards and client expectations. • Sequence incoming work effectively to keep production moving smoothly and ensure timely completion and delivery of requests. • Coordinate with supervisors or client contacts when deadlines shift, priorities change, or clarification is needed on active jobs. • Monitor turnaround times closely and complete assignments within agreed service levels. • Resolve routine equipment issues and escalate more complex operational problems when necessary. • Review completed work for accuracy and presentation quality, including checking individual output and supporting team quality control efforts. • Replenish paper, toner, and other production materials while using equipment and supplies responsibly and efficiently. • Support additional office services needs such as reception, hospitality, facilities, or audio/visual assistance based on site demands. • Follow workplace safety standards, client policies, and company procedures while performing duties that may require standing for extended periods and lifting materials regularly.
2026-10-19T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-10-12T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation. • Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations. • Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required timeframes. • Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery. • Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services. • Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed. • Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate. • Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources.
2026-10-13T00:00:00Z

Office Manager (Financial Services)

Shelton, CT
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Office Manager Location: Shelton, CT- ON-SITE!Employment Type: Full-Time, Permanent Compensation: $60,000–$85,000 annually, depending on direct experience We are seeking an experienced, hands-on Office Manager to oversee the day-to-day administrative and operational functions of a professional services organization in Shelton, CT. The ideal candidate will have prior experience working within a small company, CPA firm ideally, or financial/professional services organization.This individual will be a key resource in keeping office operations running smoothly, managing administrative processes, coordinating internal activities, and ensuring the business operates efficiently. We are looking for someone who is organized, proactive, resourceful, and comfortable taking ownership of a broad range of responsibilities in a small-office environment.Key Responsibilities<ul><li>Oversee the daily operations of the office, ensuring administrative functions run efficiently and effectively.</li><li>Manage general office administration, including supplies, equipment, vendor relationships, and office services.</li><li>Coordinate administrative workflows, internal processes, and day-to-day business needs.</li><li>Serve as a central point of contact for employees, clients, vendors, and other external partners.</li><li>Maintain organized records, documentation, and office procedures.</li><li>Assist with scheduling, correspondence, meeting coordination, and other administrative support as needed.</li><li>Support management with operational tasks, special projects, and process improvements.</li></ul>Qualifications<ul><li>Previous experience as an Office Manager, Office Administrator, or in a similar operations-focused administrative role.</li><li>Experience working in a small company, CPA firm, accounting practice, financial services firm, or professional services environment IS REQUIRED.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with Microsoft Office and general office technology.</li></ul>Compensation & Benefits<ul><li>Annual salary of $60,000–$85,000, based on relevant experience and qualifications.</li><li>Medical, dental, and vision (MDV) benefits.</li><li>Paid time off (PTO) package.</li></ul>Please apply today to Daniele.Zavarella@roberthalf(com)
2026-10-13T00:00:00Z

38 results for Administrative Assistant in Peekskill, NY