16 Results for Administrative Assistant Jobs in Patchogue, NY

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Administrative Assistant

Melville, New York
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while providing dependable support to advisors and office leadership. The role combines front-desk coordination, client-facing service, and detailed administrative work in a detail-oriented financial services setting. Responsibilities:• Welcome clients, guests, and service providers courteously and create a positive first impression for the office.• Oversee reception activities and keep shared spaces, meeting rooms, and front-office areas neat, organized, and presentation-ready.• Assist advisors and management with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.• Coordinate calendars, arrange appointments, and manage conference room usage to support efficient meeting flow.• Help facilitate new client setup by gathering documentation, preparing forms, and maintaining organized files with a high level of accuracy.• Support office logistics by processing mail, handling deliveries, ordering supplies, scanning records, and contributing to special assignments as needed.• Maintain client information and records carefully while following company guidelines and confidentiality standards.• Create reports, presentation materials, and meeting documents to support internal discussions and client interactions.• Respond promptly to requests, anticipate administrative needs, and deliver attentive service that enhances the overall client experience.
2026-10-02T00:00:00Z

Administrative Assistant

Rye Brook, Minnesota
onsite
Temporary to Hire
19 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support post-closing activities for lending and title transactions in Rye Brook. This contract position with potential for a permanent role is well suited for someone who enjoys organized, process-driven work and providing attentive service to internal and external partners. The role focuses on maintaining accurate documentation, monitoring file completion, and assisting with customer and stakeholder requests in a timely manner. Training will be provided to help you build the knowledge needed to succeed in this environment. Responsibilities:• Review post-closing and recording documents to confirm accuracy, completeness, and readiness for processing.• Process recording-related paperwork and update file information through consistent and accurate data entry.• Follow up on missing, incorrect, or incomplete documentation to help move transactions to completion.• Communicate with lenders, customers, underwriters, and title partners to resolve questions and obtain required information.• Track loan release activity and maintain organized records for closed and pending files.• Reconcile completed files to ensure documents, statuses, and supporting details are aligned.• Respond to customer requests for copies or information from closed files with timely and courteous support.• Assist with inbound calls and general administrative support related to post-closing operations.
2026-10-01T00:00:00Z

Administrative Assistant

Harrison, New York
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Administrative Assistant

Brooklyn, New York
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support leasing renewal operations for a Contract assignment in Brooklyn, New York. This role is ideal for someone who is detail-oriented, organized, and comfortable managing a high volume of administrative tasks in a real estate and property environment. The successful candidate will help keep documentation, correspondence, and tracking activities running smoothly while working on-site five days per week for a three-month engagement. Responsibilities: • Prepare, scan, organize, and maintain leasing renewal documents to ensure records are accurate and easy to retrieve. • Coordinate outgoing correspondence, including tenant mailings and other administrative distribution tasks related to renewals. • Use Yardi to update lease information, track renewal activity, and support day-to-day administrative processing. • Create and manage mail merge documents in Microsoft Excel and Word to support large-volume communications. • Monitor deadlines and follow up on renewal-related tasks to help keep projects moving on schedule. • Communicate clearly with internal teams and external contacts regarding documentation, timelines, and routine questions. • Maintain orderly filing systems and provide dependable administrative support for leasing operations. • Work independently, identify next steps proactively, and handle assigned duties with minimal oversight.
2026-10-02T00:00:00Z

Administrative Assistant

Manhasset, New York
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to committee operations and program activities. This contract-to-permanent opportunity is ideal for someone who excels at coordination, communication, and keeping multiple priorities organized in a structured office setting. The person in this role will help ensure meetings, materials, and day-to-day administrative tasks are handled accurately and on schedule while contributing to a collaborative environment. Responsibilities:• Coordinate logistics for committee meetings and events, including scheduling, preparation, and support for both in-person and virtual sessions.• Produce and organize meeting materials such as correspondence, spreadsheets, presentations, and packet documents for timely distribution.• Develop flyers, brochures, and other outreach materials while assisting with internal and external communications as needed.• Maintain calendars for assigned committees and help keep deadlines, meeting dates, and related activities on track.• Provide general administrative support including data entry, document proofreading, call handling, and front-office assistance.• Support meeting execution by managing remote communication tools such as Zoom and assisting with onsite event needs.• Assemble, copy, and distribute program and governance materials with strong attention to accuracy and presentation quality.
2026-10-02T00:00:00Z

Legal Assistant

Melville, New York
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
About the FirmWell-established Long Island law firm providing comprehensive legal services to businesses, financial institutions, nonprofit organizations, and individuals. The firm’s practices include corporate and business law, banking and finance, real estate, litigation, trusts and estates, tax, healthcare, and other specialized areas. The firm offers a collaborative, sophisticated, and client-focused environment with a strong emphasis on relationships and high-quality legal representation. About the RoleWe are seeking a dynamic and detail-oriented Legal Assistant with 5–7 years of experience to support a diverse range of legal practices, including real estate, trusts and estates, corporate law, litigation, and more. Responsibilities<ul><li>Assist attorneys with organizing files, monitoring calendars, and meeting deadlines</li><li>Manage and organize legal documents using iManage, ensuring accuracy and confidentiality</li><li>Create, format, revise, scan, and email legal documents</li><li>Answer telephone calls, maintain client contact, and schedule meetings</li><li>Support litigation matters through document review, accurate e-filing of court documents, and maintenance of case files</li><li>Assist with accounts payable and billing to provide backup coverage</li></ul>
2026-09-10T00:00:00Z

Administrative Coordinator

Deer Park, New York
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help keep client-related activities. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and can manage multiple administrative priorities with accuracy. The role will focus on coordinating schedules, maintaining organized records, preparing printed materials, and supporting digital marketing client activities through efficient administrative execution. Responsibilities:• Coordinate calendars and appointment scheduling for digital marketing clients to ensure timelines and meetings stay on track.• Maintain accurate tracking logs, records, and administrative documentation for ongoing projects and routine office activities.• Provide day-to-day administrative support by managing correspondence, organizing information, and assisting with general office coordination.• Use Microsoft Office applications to prepare documents, update spreadsheets, and create detailed materials as needed.• Handle inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Prepare, print, and organize client or internal documents to support meetings, projects, and operational needs.• Support workflow within internal software systems by entering information accurately and monitoring task progress.• Help ensure smooth Monday through Friday office operations by prioritizing assignments and following through on deadlines.
2026-10-02T00:00:00Z

Human Resources (HR) Assistant

Bethel, Connecticut
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an experienced Senior Human Resources Generalist to join a dynamic HR team in Connecticut. This long-term contract opportunity is ideal for a well-rounded HR professional who can confidently manage employee relations, HR operations, compliance, onboarding, and HRIS responsibilities while serving as a trusted resource to both employees and leadership. The Senior HR Generalist will play an important role in supporting a positive employee experience, strengthening HR processes, and ensuring policies and practices are applied consistently across the organization. Responsibilities: • Serve as a key HR resource for employees and managers, providing guidance on policies, procedures, employee relations matters, and day-to-day HR questions. • Partner closely with HR leadership and business leaders on employee relations matters, including gathering information, conducting fact-finding, documenting concerns, and supporting appropriate resolution. • Maintain the accuracy and integrity of employee records and HR data across HRIS platforms, personnel files, reporting tools, and internal documentation. • Manage and support onboarding and employee lifecycle activities, including pre-employment requirements, new hire documentation, orientation coordination, employee changes, and offboarding. • Support HR compliance initiatives by helping ensure company policies and practices align with applicable employment laws, internal standards, and organizational procedures. • Assist with HR reporting, audits, documentation reviews, and special projects while identifying opportunities to improve HR processes and operational efficiency. • Provide guidance to managers regarding performance management, workplace concerns, employee communication, and consistent application of company policies. • Partner cross-functionally with payroll, recruiting, benefits, and leadership teams to ensure employees receive timely and accurate HR support. • Utilize HRIS systems and HR technology to maintain employee information, generate reports, track HR activity, and support ongoing process improvements. • Help drive employee engagement and retention initiatives while fostering a professional, responsive, and employee-focused HR environment.
2026-10-01T00:00:00Z

Mailroom Assistant

Bronx, New York
onsite
Temporary to Hire
17.1 - 18 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations for a busy legal organization in Bronx, New York. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-moving environment, values accuracy, and understands the importance of secure document handling. The role involves working onsite across connected office buildings, helping ensure time-sensitive correspondence reaches the right teams and clients efficiently. Candidates who are detail-oriented, adaptable, and comfortable learning new systems will do well in this position. Responsibilities: • Manage incoming and outgoing mail by sorting, scanning, and routing items to the appropriate departments and clients across multiple nearby buildings. • Perform scheduled mail pickups and deliveries throughout the campus to keep correspondence moving accurately and on time. • Use mailroom technology, including postage and processing equipment, to prepare, track, and distribute mail as needed. • Coordinate daily shipping and receipt activities with major carriers and other delivery services. • Maintain precise handling standards in a high-volume legal setting where timely and confidential mail distribution is essential. • Support internal request workflows by updating mail-related tasks and responding to service needs through ticketing or tracking systems. • Monitor mailroom operations for efficiency and escalate issues involving delayed, misdirected, or urgent items when necessary.
2026-09-24T00:00:00Z

Mailroom Assistant

Stratford, Connecticut
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail distribution and shipping operations in Connecticut. This contract opportunity with potential for a permanent role is ideal for someone who enjoys hands-on work, stays organized in a fast-paced setting, and can help keep incoming and outgoing correspondence moving efficiently. The person in this role will handle mail processing, package coordination, and shipment tracking while maintaining accuracy throughout the workflow. Responsibilities: • Sort, organize, and distribute incoming mail and packages to the appropriate departments or individuals each day. • Prepare outgoing envelopes, parcels, and other shipments to ensure items are labeled, processed, and dispatched correctly. • Maintain accurate records for delivered and shipped materials, including logging tracking details and shipment activity. • Support shipping and receiving tasks by verifying package information and coordinating the movement of materials. • Monitor daily mail volume and prioritize urgent deliveries to help maintain smooth office operations. • Assist with packaging materials for shipment and confirm that outgoing items meet carrier requirements. • Communicate with internal staff regarding mail status, package arrivals, and delivery-related questions.
2026-10-01T00:00:00Z

Office Manager

West Harrison, New York
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an experienced Office Manager to support the day-to-day operations of a busy surgical practice in West Harrison, New York. This role will oversee administrative coordination, patient-facing workflows, and provider scheduling to help create an efficient and welcoming care environment. The ideal candidate brings prior experience in a medical office and can balance patient service, operational organization, and communication across clinical and front-office teams. Responsibilities: • Oversee daily front-office activity, including patient check-in, registration, and appointment coordination to support smooth practice operations. • Organize physician and provider calendars to improve scheduling efficiency, maintain access for patients, and align with clinical priorities. • Guide patients through discharge steps and follow-up planning, ensuring timely communication after visits and procedures. • Conduct outbound communication related to upcoming appointments, procedure preparation, pre-operative guidance, and post-visit follow-up. • Work closely with physicians, physician assistants, and clinical staff to coordinate administrative needs tied to patient care. • Support insurance verification, surgical case scheduling, and completion of required office documentation. • Maintain complete and accurate patient information within electronic medical record systems and other administrative platforms. • Monitor office workflows, identify operational bottlenecks, and recommend practical improvements that enhance efficiency and patient experience.
2026-09-28T00:00:00Z

Receptionist

Woodbury, New York
onsite
Temporary / Contract
22 - 24 USD / Hourly
A well-established wealth management firm is seeking a polished and professional Front Office Administrative Assistant to join their team on a contract to hire basis. This position is ideal for someone who enjoys working in a client-facing environment and can help keep daily office operations running smoothly. This is a part-time opportunity, Monday - Friday 9am - 3pm. Key Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Take and relay messages accurately and promptly</li><li>Greet clients in a professional and welcoming manner</li><li>Set up and break down meeting rooms for client and internal meetings</li><li>Keep the break room stocked, organized, and neat</li><li>Order office supplies and monitor inventory</li><li>Perform data entry with accuracy and attention to detail</li><li>Sort and distribute daily mail</li></ul>
2026-09-18T00:00:00Z

Paralegal

New Haven, Connecticut
onsite
Permanent / Full Time
50000 - 90000 USD / Yearly
We are looking for a skilled Paralegal to support estate planning and probate matters in New Haven, Connecticut. This position works closely with attorneys and clients to prepare legal documents, manage filings, and keep matters moving efficiently through each stage of planning and administration. The ideal candidate brings strong organizational abilities, sound judgment when handling sensitive information, and practical experience with Connecticut probate processes. Responsibilities: • Prepare and update estate planning materials such as wills, trusts, powers of attorney, and advance health care documents under attorney supervision. • Assemble supporting records, including asset summaries, beneficiary information, and related planning documentation needed for complete client files. • Help carry out estate plans by coordinating signing appointments, witnessing, notarization, and trust funding activities in accordance with Connecticut requirements. • Draft, organize, and submit probate filings, including petitions, inventories, accountings, affidavits, and other court-related documents. • Track court dates and filing deadlines, maintain reliable reminder systems, and follow up with Connecticut Probate Courts as matters progress. • Support estate and trust administration by collecting financial information, monitoring expenses and distributions, and preparing correspondence for beneficiaries and fiduciaries. • Communicate with banks, accountants, appraisers, clients, trustees, and executors to gather information and move files forward. • Maintain accurate electronic and physical records while preserving confidentiality across all personal, legal, and financial documents. • Assist attorneys with legal research, case preparation, and resolution of routine probate administration issues as needed.
2026-09-09T00:00:00Z

Paralegal

East Haven, Connecticut
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Robert Half is partnering with a Solo General Practitioner looking for a skilled Paralegal to support a busy litigation practice in East Haven, Connecticut. This role is well suited for someone who is confident managing court-related documentation, coordinating case activity, and keeping matters organized in a fast-moving legal environment. The ideal candidate brings hands-on litigation experience, strong attention to detail, and the ability to communicate effectively with clients and legal stakeholders while working independently. Responsibilities:• Prepare, edit, and finalize legal documents such as pleadings, motions, correspondence, and other case-related materials with a high level of accuracy.• Handle court submissions for Connecticut matters, including electronic filings, and confirm that all documents are filed correctly and on time.• Organize and maintain litigation files, case records, and calendar entries to support efficient case progress.• Monitor court schedules and procedural deadlines, taking proactive steps to help ensure timely responses and submissions.• Serve as a reliable point of contact for clients, court personnel, opposing counsel, and outside parties regarding case-related matters.• Coordinate logistics for hearings, depositions, mediations, and attorney meetings, including scheduling and follow-up communication.• Support discovery activities by organizing records, tracking materials, and assisting with preparation for trial and other key litigation events.• Manage competing priorities across a high-volume caseload while responding effectively to urgent matters and daily legal support needs.• Provide broad administrative and litigation assistance to the attorney throughout all stages of active matters.
2026-09-03T00:00:00Z

Paralegal

White Plains, New York
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
Mid-sized law firm located in Westchester, NY is seeking a Transactional Commercial Real Estate Paralegal to support its thriving practice. The ideal candidate will have 5+ years of prior law firm experience and strong working knowledge of commercial real estate transaction processes, including closings, due diligence, title, surveys, financing, leasing, and post-closing follow-up. Job duties include preparing and revising contracts, leases, closing documents, financing documents, entity documents, assist with commercial real estate closings, and perfom administrative duties (open client matters, processing time entries, managing attorney calendars, etc.). This is a hybrid role (4 days in office, 1 day remote. New York experience required CT experience a plus! The firm offers comprehensive medical benefits. Great opportunity to join an established firm with a stellar reputation!
2026-09-30T00:00:00Z

Executive Assistant, Boutique FS Firm

Greenwich, Connecticut
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
Position SummaryA boutique financial services firm in Greenwich, CT is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative support to senior members of the firm.This individual will serve as a trusted partner to the executive team, managing complex schedules, coordinating meetings and travel, facilitating communication, and ensuring executives are prepared for internal and external engagements. The ideal candidate thrives in a fast-paced, entrepreneurial environment and is comfortable managing multiple priorities with a high degree of urgency, discretion, and attention to detail. This individual must be able to anticipate needs, exercise sound judgment, and interact professionally with senior executives, clients, investors, and other external stakeholders. Key Responsibilities<ul><li>Manage complex and frequently changing executive calendars, including internal meetings, client meetings, investor calls, and external engagements.</li><li>Coordinate meetings across multiple executives, organizations, and time zones while proactively identifying and resolving scheduling conflicts.</li><li>Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.</li><li>Prepare executives for meetings by coordinating schedules, materials, logistics, and relevant information in advance.</li><li>Serve as a professional point of contact between executives and clients, investors, business partners, and other external stakeholders.</li><li>Monitor scheduling and communications to ensure important requests, meetings, and follow-up items are addressed promptly.</li><li>Coordinate conference calls, virtual meetings, client meetings, dinners, and other business events.</li><li>Prepare and process expense reports, invoices, and other administrative documentation.</li><li>Assist with the preparation, formatting, and distribution of presentations, correspondence, meeting materials, and other documents.</li><li>Maintain highly confidential business, client, transaction, and personnel information with exceptional discretion.</li><li>Track priorities, deadlines, and follow-up items on behalf of executives and proactively communicate outstanding action items.</li><li>Coordinate with internal team members and outside parties to support the smooth execution of meetings, transactions, and firm initiatives.</li><li>Assist with special projects and broader administrative or operational needs as the firm continues to grow.</li><li>Anticipate executive needs and proactively resolve scheduling, logistical, and administrative issues before they arise.</li></ul>
2026-09-22T00:00:00Z

16 results for Administrative Assistant in Patchogue, NY