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6 results for Records Specialist in Pasadena, CA

Collections Specialist

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Collections Specialist to join a growing organization in California and support the accounts receivable function with a strong focus on collections. This contract-to-permanent opportunity is well suited for someone who communicates confidently, works with precision, and takes initiative in managing outstanding balances. The ideal candidate will help strengthen cash flow by partnering with internal teams and customers to address billing concerns and secure timely payments. Responsibilities:• Manage a portfolio of customer accounts by contacting clients regarding overdue balances and driving timely payment resolution.• Investigate payment gaps, disputed charges, and invoice variances while coordinating with billing and service teams to reach accurate outcomes.• Keep thorough documentation of collection outreach, customer responses, and promised payment dates within company records.• Review aging data regularly and share clear updates on delinquent accounts, collection progress, and risk areas with leadership.• Follow up consistently on unpaid invoices to improve receivable performance and reduce the length of time balances remain outstanding.• Provide support with applying incoming payments and reconciling account activity when additional assistance is needed.• Contribute to month-end activities by reporting on overdue accounts and anticipated collections.• Maintain a precise, solutions-oriented approach in all customer interactions to preserve strong business relationships while securing payment.
2026-05-01T00:00:00Z

Presentation Specialist

Van Nuys, CA
onsite
Temporary to Hire
55.4135 - 64.163 USD / Hourly
We are looking for a Presentation Specialist to join a team in California on a contract basis with the potential for a permanent role. This role focuses on shaping how brand narratives are communicated through high-impact presentation materials for retail audiences and internal business partners. The ideal candidate brings strong corporate presentation experience and knows how to translate ideas into visually compelling stories that support broader business goals. Responsibilities: • Develop executive-level presentation materials that communicate brand direction, business priorities, and key messages with clarity and visual impact. • Partner with marketing, brand, and cross-functional stakeholders to turn strategic concepts into persuasive presentation narratives. • Create presentation decks for retail partner meetings, ensuring content is tailored to the audience and aligned with business objectives. • Maintain consistency in visual identity, tone, and messaging across all presentation assets. • Refine complex information into structured, engaging slides that are easy to understand and act upon. • Manage multiple presentation projects at once while meeting deadlines and responding to evolving business needs. • Apply strong design judgment to layout, typography, and visual hierarchy to elevate the quality of every deck.
2026-04-28T00:00:00Z

Billing Specialist

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are seeking an experienced Billing Coordinator to play an integral role in supporting the Firm’s Finance operations. The Billing Coordinator’s key responsibility is to generate, edit and prepare monthly pre-bills and subsequent invoices and appeals for submission to clients accurately and efficiently. This position works closely with the members of the Finance team, as well as Attorneys and Legal Secretaries as needed. The Billing Coordinator must also demonstrate expertise in all facets of the electronic billing function, which may include split and other complex billing arrangements. The position reports to the Firm's Financial Operations Director and will be 100% on-site in West LA Key Responsibilities: • Work with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods • Perform client billing and collection activities for assigned clients in a timely manner • Monitor aging of unbilled fees for assigned partners and/or clients • Resolve billing-related issues with internal and external parties • Coordinate with the other Finance team members to address questions related to the Firm's billing process • Prepare and maintain billing reports, reconciliations, schedules and analyses • Apply retainer funds and process write-offs in accordance with Firm policy • Create new billing formats and handle special projects as requested, including complex billing and client-driven requests Experience & Qualifications: • Bachelor’s degree, preferably in finance, accounting or business administration, or equivalent experience, is preferred • A minimum of 2 years of billing experience in a law firm required • At least one year of billing experience with Aderant Classic is required; experience with Aderant Expert preferred • Ability to read and interpret engagement letters and complicated government contracts to determine and apply client and matter-level rate structures • Must be detail-oriented and have excellent organizational, analytical and problem-solving skill; show great attention to detail while handling a high volume of bills • Must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently • Previous experience working directly with attorneys or other licensed professionals in a professional services environment • Strong project management skills with the ability to deliver under tight deadlines. Strong proficiency using Microsoft Office Suite (Word, Excel, Outlook) Must be able to adapt to changing technology The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.
2026-05-01T00:00:00Z

Medical AR Collections Specialist

Los Angeles, CA
onsite
Temporary / Contract
24 - 28.01 USD / Hourly
We are looking for a Medical AR Collections Specialist to support medical collections efforts for a healthcare revenue cycle team in Los Angeles, California. This Medical AR Collections Specialist position focuses on resolving aged accounts, pursuing reimbursement from insurance carriers, and strengthening account recovery outcomes. The ideal candidate brings experience working with managed care payers and can handle a consistent daily volume while maintaining accuracy and professionalism. The role will be hybrid 2 days in office and 3 day from home. Responsibilities:• Review and pursue outstanding accounts that are 120 to 210 days past due to improve reimbursement results.• Manage a high-volume accounts receivable workload, with responsibility for a portfolio of approximately 8,000 to 9,000 accounts.• Investigate underpayments, recover balances when possible, and determine appropriate next steps for accounts at risk of write-off.• Communicate with insurance payers and managed care organizations, including LA Care and Kaiser, to resolve claim and payment issues.• Complete daily follow-up activity on roughly 50 to 60 accounts, ensuring timely status updates and documentation.• Prepare and submit appeals or supporting documentation to address denied or disputed medical claims.• Maintain accurate account notes and collection records within organizational systems to support ongoing resolution efforts.
2026-04-29T00:00:00Z

Grant Specialist

Los Angeles, CA
onsite
Temporary / Contract
25 - 40 USD / Hourly
Robert Half is seeking a detail-oriented Grant Specialist to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602. Key Responsibilities: <ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul>
2026-04-27T00:00:00Z

Routing Specialist

South Gate, CA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a Routing Specialist to support logistics operations in California. This contract opportunity with potential for a permanent position is ideal for someone who can organize transportation activity, maintain shipment visibility, and keep delivery plans on schedule in a fast-moving environment. The role works closely with drivers, warehouse teams, and business partners to improve routing efficiency, track freight activity, and maintain accurate operational records. Responsibilities: • Build and adjust daily routing plans to improve transit efficiency and support on-time delivery performance. • Use Excel and logistics systems to track shipments, analyze transportation data, and prepare operational reports. • Coordinate with drivers, dispatch, warehouse staff, and external partners to keep freight moving according to schedule. • Monitor loads in transit, identify service disruptions early, and take action to resolve delays or exceptions. • Maintain organized records related to routes, shipment activity, billing details, and transportation costs. • Communicate status updates clearly to internal stakeholders and customers while supporting a high level of service. • Support compliance with transportation procedures, customer requirements, and applicable industry regulations. • Work within business platforms such as ERP, CRM, and CargoWise to manage logistics information accurately.
2026-04-24T00:00:00Z