Add your latest resume to match with open positions.
28 results for Personal Executive Assistant in Pasadena, CA
- Alhambra, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
- 2026-10-05T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 22 - 24 USD / Hourly
- <p>We are looking for an Administrative Assistant to support pension benefit operations for participants and beneficiaries in California. This contract-to-permanent position is well suited for someone who can balance analytical work, clear communication, and careful record management while handling a variety of retirement plan matters. The ideal candidate will contribute to benefit processing, participant support, payment administration, and cross-functional coordination with a high degree of accuracy and consistency.</p><p><br></p><p>Responsibilities:</p><p>• Administer pension benefit applications from initial intake through final review, ensuring required documentation is complete and accurately recorded.</p><p>• Meet with plan participants and beneficiaries to explain available benefits, eligibility provisions, and plan guidelines in a clear and thorough manner.</p><p>• Establish and verify electronic payment arrangements for recurring benefit distributions and investigate rejected transactions with financial institutions when needed.</p><p>• Examine annual account and benefit reports to identify payable amounts, confirm status changes, and support timely distribution decisions.</p><p>• Partner with internal teams to address issues affecting benefit payments, including contribution adjustments, eligibility-related deductions, and beneficiary updates.</p><p>• Respond to participant inquiries involving missing information, lost payments, and related follow-up actions, including coordinating reissuance requests when appropriate.</p><p>• Perform benefit-related calculations such as annual post-retirement amounts and track time-sensitive payment periods, including beneficiary expiration timelines.</p><p>• Draft and prepare written communications such as value summaries, benefit confirmations, and other pension-related correspondence, while organizing records for scanning and file maintenance.</p><p>• Review and reconcile tax reporting records, including 1099-R documentation, to support accurate year-end reporting and compliance.</p><p>• Maintain dependable attendance, follow supervisory guidance, and contribute to additional administrative and pension support activities as assigned.</p>
- 2026-10-05T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>Established full-service, mid-sized firm seeks a Legal Assistant to join its Estate Planning department!</p><p><br></p><p>This Estate Planning Legal Assistant will communicate with clients, draft estate planning documents, schedule and calendar meetings, and perform various general administrative tasks. This legal assistant will join an Estate Planning department with 2 other legal assistants and 4 paralegals.</p><p><br></p><p><strong><u>This Legal Assistant must live in and be able to commute to Irvine, CA.</u></strong></p><p><br></p><p>Benefits include medical, life insurance, FSA, 401K, profit sharing, paid vacation, paid sick days, paid holidays, and more!</p><p><br></p><p>For immediate consideration for this exciting Estate Planning Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com></p>
- 2026-10-09T00:00:00Z