<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable Specialist</strong> . This role is responsible for managing customer accounts, processing payments, and ensuring timely collections to maintain healthy cash flow. The ideal candidate has strong communication skills and excellent attention to detail.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and send customer invoices accurately and on time.</li><li>Monitor accounts receivable aging and follow up on overdue accounts.</li><li>Apply customer payments and reconcile discrepancies.</li><li>Maintain accurate records of all A/R transactions in the accounting system.</li><li>Communicate with customers regarding billing inquiries and payment status.</li><li>Assist with month-end closing and reporting.</li><li>Support audits and provide necessary documentation.</li><li>High Volume invoicing 200+ weekly invoices</li></ul>
We are looking for an Accounts Payable Specialist to join our dynamic team in Los Alamitos, California. This role is ideal for someone with a strong background in finance or accounting who excels in fast-paced environments. As part of our logistics industry operations, you will manage critical accounts payable functions and contribute to the efficient flow of financial processes.<br><br>Responsibilities:<br>• Process and post invoices accurately and in a timely manner.<br>• Maintain organized payment schedules and ensure compliance with company policies.<br>• Manage vendor relationships, including resolving discrepancies and addressing inquiries.<br>• Assist with month-end closing activities to ensure accurate financial reporting.<br>• Record journal entries and reconcile accounts to maintain financial accuracy.<br>• Handle intercompany transactions and ensure proper documentation.<br>• Perform check runs and verify coding of invoices to ensure proper allocation.<br>• Utilize accounting software such as Great Plains, QuickBooks, and Oracle to perform daily tasks.<br>• Collaborate with the team to streamline processes and enhance efficiency.<br>• Ensure adherence to accounting standards and company procedures.
<p>We are seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist for a contract role</strong>. This role is critical in ensuring accurate and timely processing of vendor invoices, expense reports, and payments. The ideal candidate will have strong analytical skills, excellent communication abilities, and a commitment to maintaining financial accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and verify vendor invoices, ensuring proper coding and approvals.</li><li>Prepare and execute weekly check runs, ACH, and wire transfers.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Maintain accurate records of all AP transactions in the accounting system.</li><li>Assist with month-end closing and provide support for audits.</li><li>Respond to vendor inquiries and maintain positive relationships.</li></ul><p><br></p>
<p>Our client, a leading manufacturing company in Pomona, is seeking an experienced Full Charge Bookkeeper for a key onsite role. This is a stand-alone accounting position requiring end-to-end responsibility for the company’s accounting operations through month-end close and financial reporting.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all day-to-day accounting functions, including AR/AP, general ledger, payroll, bank reconciliations, and journal entries.</li><li>Oversee month-end and year-end close processes.</li><li>Prepare financial statements and internal reports for management.</li><li>Ensure accuracy and compliance with established accounting policies and procedures.</li><li>Act as the primary point of contact for all accounting matters.</li><li>Utilize Sage software for all accounting needs.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Recent hands-on experience as a Full Charge Bookkeeper in a manufacturing or similar environment.</li><li>Proficient with Sage accounting software.</li><li>Proven ability to perform full-cycle accounting independently.</li><li>High attention to detail, strong analytical and organizational skills.</li><li>Bachelor’s degree in Accounting or related field preferred but not required.</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Salary range: $70,000–$80,000 annually, based on experience and qualifications.</li><li>Competitive benefits, including health insurance, paid time off, and more.</li><li>Supportive company culture and stability within a growing organization.</li></ul><p><strong>To Apply:</strong> Submit your resume today for immediate consideration. Take charge of your career in an impactful onsite accounting role with a reputable manufacturer!</p>
We are looking for an Accounts Receivable Specialist to join our team in Torrance, California. In this role, you will handle critical financial tasks, ensuring accurate reporting and effective communication with internal teams. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the transportation industry.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including reconciling aging reports and resolving disputes related to invoices.<br>• Collaborate with branch offices to address discrepancies and ensure timely resolution of financial issues.<br>• Maintain accurate records of all accounts receivable activities, adhering to company policies and procedures.<br>• Utilize accounting software systems to monitor and track cash flow and receivables.<br>• Troubleshoot invoice-related concerns and provide clear solutions to stakeholders.<br>• Generate and analyze financial reports to support decision-making processes.<br>• Ensure compliance with financial standards and internal guidelines.<br>• Communicate effectively with team members and management to streamline accounts receivable functions.<br>• Assist in identifying areas for improvement within current processes to enhance efficiency.<br>• Support the preparation of financial documentation and audits as needed.
<p>Our company is seeking an efficient and detail-oriented Accounts Payable Specialist to join our finance team. This role involves processing a high volume of invoices, ensuring timely payments, and maintaining accurate records. Strong Excel skills, experience with 3-way matching, and excellent data entry abilities are essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Timely and accurate processing of a high volume of vendor invoices.</li><li>Perform 3-way matching of purchase orders, invoices, and receiving documents to verify billing.</li><li>Enter invoice and payment data into the accounting system with speed and precision.</li><li>Use Excel for tracking, reporting, and reconciling accounts payable information.</li><li>Maintain organized files and documentation for audit and compliance purposes.</li><li>Assist in monthly closing activities and account reconciliations.</li><li>Communicate with vendors and internal departments to resolve discrepancies or answer invoice-related questions.</li></ul><p><br></p>
We are looking for an Accounts Receivable Specialist to join our team in Corona, California. This contract position offers an opportunity to contribute to key financial operations, ensuring accuracy and efficiency in managing accounts receivable activities. The ideal candidate will have a strong background in manufacturing and experience with payment applications, collections, and reconciliation processes.<br><br>Responsibilities:<br>• Process accounts receivable payments across multiple entities with precision and accuracy.<br>• Perform effective communication with customers to address and resolve outstanding payment issues.<br>• Conduct detailed reconciliations of AR transactions to ensure all payments are correctly accounted for and posted.<br>• Utilize specialized software to manage accounts receivable operations and maintain accurate records.<br>• Investigate and resolve discrepancies or disputes related to customer accounts.<br>• Prepare comprehensive accounts receivable reports for management as needed.<br>• Provide necessary documentation and respond to inquiries during audits.<br>• Build and maintain positive relationships with customers to ensure timely payments.<br>• Ensure attention to detail in all aspects of billing and cash activity.<br>• Maintain excellent organizational skills to prioritize and manage multiple tasks efficiently.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Fontana, California. In this role, you will be responsible for managing and maintaining the company's receivables processes, ensuring accurate input. Must have Chargeback, Short Pay or deduction experience with Big Box Retailers. The ideal candidate will bring strong organizational skills, a passion for numbers, and experience in commercial collections. Please call Brigitte Mendez @ 909-717-4037 or your Robert Half Recruiter directly. </p><p><br></p><p>Responsibilities:</p><p>• Oversee the accounts receivable process, ensuring all payments are accurately recorded and processed.</p><p>• Manage commercial collections by communicating with clients to resolve outstanding invoices.</p><p>• Apply cash payments and reconcile accounts to maintain accurate financial records.</p><p>• Handle billing functions, including generating invoices and monitoring payment deadlines.</p><p>• Investigate and resolve chargebacks and deductions, ensuring discrepancies are addressed promptly.</p><p>• Maintain detailed records of transactions and prepare reports using Excel.</p><p>• Collaborate with internal teams to streamline accounts receivable workflows.</p><p>• Utilize Dynamics 365 Business Central to manage financial data and track payment status.</p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Corona, California. This role requires a detail-oriented individual with a strong background in full-cycle accounts payable processes and familiarity with manufacturing environments. The ideal candidate will excel in vendor reconciliations, tax compliance, and efficient invoice coding.<br><br>Responsibilities:<br>• Process accounts payable transactions, including invoice coding, batching, and approvals, ensuring accuracy and timeliness.<br>• Perform 3-way matching to verify purchase orders, receipts, and invoices while collaborating with purchasing and other departments.<br>• Reconcile vendor accounts and resolve discrepancies in a proactive and thorough manner.<br>• Manage sales and use tax compliance and reporting to meet regulatory requirements.<br>• Prepare and execute check runs and Automated Clearing House (ACH) payments efficiently.<br>• Maintain accurate records for 1099 filing and ensure compliance with applicable regulations.<br>• Communicate effectively with vendors and internal teams to address inquiries and maintain strong working relationships.<br>• Handle account coding tasks with precision, ensuring alignment with company policies.<br>• Utilize organizational skills to maintain detailed documentation and support audits as needed.<br>• Contribute to process improvements in accounts payable operations to enhance efficiency.
<p>We are looking for an Accounts Receivable Clerk to join our team on a contract basis for a hospitality client in West LA. This contract position is ideal for individuals with a meticulous approach to financial processes and a commitment to delivering exceptional service. While experience in the hospitality industry is preferred, it is not mandatory.</p><p><br></p><p>Responsibilities:</p><p>• Oversee accounts receivable operations using Opera software, ensuring accuracy and efficiency.</p><p>• Process payments and manage third-party credit card authorization forms with precision.</p><p>• Maintain accurate billing records and ensure all financial documentation is up to date.</p><p>• Collaborate with hotel staff to provide a seamless experience for guests and clients.</p><p>• Uphold confidentiality and compliance standards in handling sensitive financial transactions.</p><p><br></p><p>This is a 2-3 month contract fully onsite in West LA. Hours are 8:30-5PM and pay is up to $25/hr, based on experience.</p>
We are a well-established jewelry and precious metals company located in the heart of Downtown Los Angeles. Our business is built on precision, trust, and exceptional service. We are seeking a detail-oriented and reliable Bookkeeper to support our finance operations and help maintain accurate, timely financial records.<br><br>Position Summary<br><br>The Bookkeeper will be responsible for day-to-day accounting activities, including maintaining financial records, processing transactions, reconciling accounts, and supporting operational needs. This role requires strong attention to detail, discretion, and the ability to work effectively in a fast-paced environment within the jewelry and precious metals trade.<br><br>Key Responsibilities<br><br>Maintain accurate and up-to-date financial records in accounting software (QuickBooks or similar).<br><br>Process accounts payable and accounts receivable, including vendor invoices, customer payments, and billing.<br><br>Perform daily bank, cash, and merchant account reconciliations.<br><br>Track inventory adjustments and cost allocations related to jewelry and precious metals.<br><br>Reconcile precious metal purchases, sales, and transfers with internal logs and third-party reports.<br><br>Prepare weekly, monthly, and quarterly financial reports for management.<br><br>Assist with month-end and year-end closing processes.<br><br>Manage petty cash, expense reimbursements, and credit card transactions.<br><br>Maintain organized digital and physical financial files.<br><br>Support external CPA with tax filings, audits, and requests.<br><br>Ensure compliance with internal controls, industry regulations, and best accounting practices.<br><br>Handle confidential information with a high level of professionalism and discretion.<br><br>Qualifications<br><br>3+ years of bookkeeping or accounting experience; experience in jewelry, precious metals, pawn, or high-value inventory environments preferred.<br><br>Strong proficiency in QuickBooks Desktop or QuickBooks Online.<br><br>Solid understanding of GAAP and basic financial reporting.<br><br>Strong Excel skills (pivot tables, VLOOKUPs, reconciliations).<br><br>High attention to detail and accuracy.<br><br>Ability to multitask and prioritize in a fast-paced environment.<br><br>Excellent communication and organizational skills.<br><br>Ability to maintain confidentiality and handle sensitive financial information.<br><br>Bilingual (English/Spanish) a plus.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Newport Beach, California. This is a Contract to permanent position that offers the opportunity to work in a fast-paced and dynamic environment. The ideal candidate will bring expertise in managing high-volume accounts payable tasks and demonstrate proficiency with relevant software tools.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accuracy and compliance with company policies.</p><p>• Perform three-way matching to reconcile purchase orders, invoices, and receipts.</p><p>• Manage high-volume accounts payable transactions efficiently and accurately.</p><p>• Utilize NetSuite and Tipalti software to maintain records and process payments.</p><p>• Collaborate with vendors and internal departments to resolve discrepancies and inquiries.</p><p>• Prepare and maintain detailed accounts payable reports for management review.</p><p>• Assist in month-end closing procedures related to accounts payable.</p><p>• Ensure adherence to deadlines for payment processing and reporting.</p><p>• Identify opportunities for process improvement within accounts payable workflows.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Huntington Beach, California. In this role, you will be responsible for managing high-volume invoice processing and ensuring accuracy in financial transactions. This is a Contract to permanent opportunity that offers the chance to work in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of invoices weekly, maintaining accuracy and efficiency.</p><p>• Perform 3-way matching and verify purchase orders to ensure compliance.</p><p>• Accurately enter invoices into the financial system.</p><p>• Assist with check runs and manage expense reports.</p><p>• Collaborate with team members to streamline accounts payable processes.</p><p>• Utilize AP automation tools to improve workflow and efficiency.</p><p>• Ensure all transactions adhere to company policies and guidelines.</p><p>• Communicate with vendors to resolve discrepancies and inquiries.</p>
We are looking for an experienced Bookkeeper to join our team in Camarillo, California. This is a long-term contract position offering the opportunity to work in a dynamic and detail-oriented environment. The ideal candidate will have strong expertise in bookkeeping processes and proficiency with QuickBooks, ensuring seamless management of financial transactions.<br><br>Responsibilities:<br>• Process daily accounting transactions with precision and efficiency.<br>• Manage accounts payable tasks, including invoice handling and payment processing.<br>• Oversee accounts receivable operations, such as invoicing, payment applications, and aging reports.<br>• Conduct regular credit card reconciliations to ensure accuracy.<br>• Maintain well-organized financial records and documentation for auditing purposes.<br>• Support month-end closing activities, including balance sheet reconciliations.<br>• Identify and resolve discrepancies or posting errors in financial records.<br>• Adhere to established accounting procedures and internal controls to ensure compliance.<br>• Perform additional bookkeeping duties as required.
<p>We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.</p><p><br></p><p>Responsibilities:</p><p>• Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements.</p><p>• Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects.</p><p>• Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management.</p><p>• Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access.</p><p>• Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date.</p>
We are looking for a detail-oriented and proactive Office Assistant to join our team in El Segundo, California. This part-time role involves working approximately 8 hours per week during standard business hours to support administrative and organizational tasks. This is a Contract to permanent position, offering an excellent opportunity to contribute to the efficiency of our office operations.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to ensure timely delivery.<br>• Monitor inventory levels of office supplies and communicate restocking needs.<br>• Coordinate with property management for maintenance requests and office-related needs.<br>• Arrange food and beverages for team meetings and events.<br>• Manage scheduling tasks, including setting meetings and organizing calendars.<br>• Assist with general clerical duties such as filing and document management.<br>• Answer inbound calls and direct them appropriately.<br>• Utilize accounting and CRM software to support billing and administrative functions.<br>• Maintain an organized workspace.<br>• Provide additional administrative support as needed to ensure smooth office operations.
We are looking for a detail-oriented Administrative Assistant to support our construction administration department in Irvine, California. This long-term contract position involves managing project logistics, maintaining documentation, and coordinating communication between teams and stakeholders. The role offers an opportunity to work on-site and contribute to a dynamic environment, with the possibility of transitioning to a regular position.<br><br>Responsibilities:<br>• Coordinate schedules, meetings, and dispatch employees to projects as needed.<br>• Maintain accurate documentation, including project plans, reports, and files, ensuring compliance with organizational standards.<br>• Serve as a liaison to relay updates and concerns between managers, teams, and stakeholders.<br>• Monitor task progress and budgets, providing regular status updates to project managers.<br>• Assist with resource allocation to ensure team members have necessary tools and support.<br>• Issue purchase orders using the organization's software and ensure timely processing.<br>• Manage inbound calls and communications to support daily operations.<br>• Perform data entry tasks to maintain organized and up-to-date records.<br>• Support receptionist duties, such as greeting visitors and managing inquiries.<br>• Utilize Microsoft Office tools to create reports, presentations, and other administrative materials.
<p>A family office in Century City is seeking a temporary Bookkeeper to support financial operations during an ERP implementation. This role is focused on transaction coding and basic monthly reporting, with some catch-up work required ahead of new system launch.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Code transactions in QuickBooks Desktop</li><li>Assist with budget reporting and expense reporting to budget</li><li>Perform monthly account reconciliations</li><li>Manage and categorize 500–600 transactions per month, primarily personal credit card charges</li><li>Utilize BREX and QuickBooks for bill pay and transaction management (training provided)</li><li>Support data cleanup and basic bookkeeping tasks throughout ERP implementation</li><li>Coordinate with the accounting director and external ERP implementation team</li></ul><p> </p><p><strong>Qualifications:</strong></p><ul><li>2–3 years of bookkeeping experience; family office or investment advisory experience a plus but not required</li><li>Familiarity with QuickBooks Desktop </li><li>Strong attention to detail and accuracy in data entry/reconciliation</li><li>Ability to handle confidential information with discretion</li></ul><p><br></p><p>This is an onsite role, between 30-40 hours per week and will likely last 4 months. Hours are flexible. Pay is based on experience, up to $32/hr. </p>
We are looking for an Accounts Payable Processor to join our team in Irvine, California. This is a long-term contract position that requires working onsite, Monday through Friday, during standard business hours. The role involves managing accounts payable tasks efficiently while maintaining accuracy and attention to detail.<br><br>Responsibilities:<br>• Process monthly invoices related to specific projects and divisions to ensure timely payments.<br>• Assist in reviewing weekly check runs to meet established deadlines.<br>• Collaborate with team members to maintain organized and accurate records.<br>• Utilize Microsoft Excel to prepare and analyze financial data.<br>• Follow instructions and guidelines to complete tasks effectively.<br>• Communicate with vendors and internal departments to resolve invoice discrepancies.<br>• Support the team in maintaining compliance with company policies and procedures.<br>• Learn and adapt to internal systems, including Oracle, JDE, and Concur, as necessary.
<p><strong><u>Job Title: </u></strong>Construction Bookkeeper</p><p><br></p><p><strong><u>Position Overview: </u></strong>We are seeking an experienced Construction Bookkeeper to oversee day-to-day accounting operations for our construction business. The ideal candidate will have direct experience working in the construction industry and demonstrate advanced proficiency with QuickBooks. This role is integral to maintaining accurate financial records, supporting project cost tracking, and ensuring compliance with company policies and industry regulations.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage all bookkeeping functions, including accounts payable/receivable, payroll processing, bank reconciliations, and general ledger entries.</li><li>Monitor job costs and maintain detailed records for multiple construction projects, including tracking expenses, progress billing, and change orders.</li><li>Prepare and submit invoices to clients; follow up on outstanding receivables.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Process employee timesheets and ensure accurate payroll for field and office staff.</li><li>Generate financial reports, including profit/loss statements, balance sheets, and job cost summaries using QuickBooks.</li><li>Collaborate with project managers to review budgets and report on actual costs vs. projected costs.</li><li>Support month-end and year-end closings, assisting with audits as necessary.</li><li>Maintain organized digital and paper records, adhering to company and regulatory requirements.</li><li>Assist with subcontractor documentation, lien waivers, and compliance tracking.</li><li>Provide administrative support to accounting and construction teams as needed.</li></ul><p>Qualifications:</p><ul><li>Minimum 2 years of bookkeeping experience within a construction environment (residential, commercial, or industrial).</li><li>Strong proficiency with QuickBooks (desktop and/or online), including financial reporting and job cost tracking.</li><li>Working knowledge of construction accounting practices, including progress billing and retainage.</li><li>Ability to read and interpret construction contracts, change orders, and pay applications.</li><li>Excellent attention to detail, organizational, and time-management skills.</li><li>Effective verbal and written communication skills.</li><li>Proficiency with Microsoft Office Suite (Excel, Word, Outlook).</li><li>Associate degree in Accounting, Finance, or related field preferred.</li></ul><p><strong><u>Benefits:</u></strong></p><ul><li>Opportunities for advancement in a growing construction company.</li><li>Exposure to a variety of projects and collaborative team environment</li></ul><p><br></p>
<p>We are seeking a detail-oriented Logistics Clerk with Accounts Receivable (AR) and Accounts Payable (AP) experience to support daily logistics and accounting operations. This temp-to-hire role is ideal for a candidate who thrives in a fast-paced environment and is looking for long-term growth with a stable organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and support logistics operations, including shipments, deliveries, and documentation</li><li>Process Accounts Receivable invoices, post payments, and assist with collections</li><li>Handle Accounts Payable functions, including invoice matching, data entry, and vendor payments</li><li>Communicate with vendors, carriers, and internal teams to resolve discrepancies</li><li>Maintain accurate records for shipments, billing, and financial transactions</li><li>Assist with month-end close activities related to AR/AP</li><li>Ensure compliance with company policies and procedures</li></ul><p><br></p>
<p>A Healthcare Company is looking for an experienced Bookkeeper to join our team in Inglewood, California. This role is ideal for a Bookkeeper who thrives in a fast-paced healthcare environment and enjoys taking ownership of the full accounting cycle. The role requires expertise in QuickBooks and strong organizational skills to manage financial operations across multiple entities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle bookkeeping, including <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong></li><li>Process and reconcile <strong>EOBs (Explanation of Benefits)</strong> and ensure accurate insurance payment posting</li><li>Maintain and reconcile general ledger accounts</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Handle <strong>budgeting, forecasting, and cash flow management</strong></li><li>Ensure compliance with healthcare financial regulations and internal controls</li><li>Work closely with leadership to support financial decision-making</li><li>Maintain accurate financial records in <strong>QuickBooks</strong></li><li>Assist with audits and year-end close processes</li></ul><p><br></p>
<p>A Healthcare Company is looking for an experienced Bookkeeper to join our team in Inglewood, California. This role is ideal for a Bookkeeper who thrives in a fast-paced healthcare environment and enjoys taking ownership of the full accounting cycle. The role requires expertise in QuickBooks and strong organizational skills to manage financial operations across multiple entities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle bookkeeping, including <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong></li><li>Process and reconcile <strong>EOBs (Explanation of Benefits)</strong> and ensure accurate insurance payment posting</li><li>Maintain and reconcile general ledger accounts</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Handle <strong>budgeting, forecasting, and cash flow management</strong></li><li>Ensure compliance with healthcare financial regulations and internal controls</li><li>Work closely with leadership to support financial decision-making</li><li>Maintain accurate financial records in <strong>QuickBooks</strong></li><li>Assist with audits and year-end close processes</li></ul><p><br></p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Handle daily cash applications</li><li>Identify and resolve billing discrepancies, including off-invoice and short payments</li><li>Create and manage credit memo deductions in NetSuite, including:</li><li>Obtaining backup/supporting documentation from customer portals and other sources</li><li>Organizing and tracking documents with a consistent naming convention</li><li>Analyzing and retrieving customer deduction documents from vendor portals</li><li>Logging detailed customer deductions in Excel or ERP/TPM systems</li><li>Trade spend/deduction coding</li><li>Research and resolve short ship deductions (returns, shortages, overages, etc.)</li><li>Ensure adherence to internal audit controls for SOX compliance</li><li>Collaborate with internal departments to resolve billing issues</li><li>Support accurate financial reporting in partnership with the finance team</li></ul><p><strong>Supervisory Duties (as needed – e.g., when A/R Manager is on PTO):</strong></p><ul><li>Retrieve daily bank reports and customer remittances</li><li>Update Aging Report</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Clerk to join our team in Long Beach, California. The ideal candidate will have a strong background in finance and accounting, coupled with expertise in handling payroll processes for a diverse workforce. This role requires bilingual proficiency in Spanish and a commitment to ensuring accurate and compliant payroll operations.<br><br>Responsibilities:<br>• Manage bi-weekly payroll processing for over 50 employees across multiple states.<br>• Ensure compliance with payroll regulations, including garnishments and deductions.<br>• Utilize ADP systems to efficiently handle payroll tasks and maintain accurate records.<br>• Collaborate with the finance team to reconcile payroll data and address discrepancies.<br>• Provide bilingual support to employees regarding payroll inquiries and documentation.<br>• Maintain up-to-date knowledge of payroll laws and multi-state requirements.<br>• Prepare reports and summaries related to payroll activities for management review.<br>• Assist in streamlining payroll processes to improve efficiency and accuracy.<br>• Support audits by providing documentation and ensuring payroll compliance.<br>• Address employee concerns regarding payroll discrepancies and resolve issues promptly.
