14 Results for Proposal Specialist Jobs in Parsippany, NJ

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Proposal Manager

New York, New York
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a Proposal Manager to join a high-performing marketing and proposal team in New York, New York on a Contract basis. This role is ideal for someone with strong attention to detail who can step into a fast-moving environment, manage multiple deadline-driven requests, and produce high-quality materials with minimal direction. The successful candidate will help create compelling proposal and presentation content while supporting business development efforts through accurate, visually strong deliverables. Responsibilities: • Develop and refresh proposals, pitch decks, team biographies, project summaries, and other marketing assets to support pursuit activity. • Use Adobe InDesign extensively, along with PowerPoint, Photoshop, and Illustrator, to produce branded and client-ready materials. • Adapt established templates by revising personnel details, imagery, biographies, project examples, and other pursuit-specific content. • Gather and organize information from prior submissions and project records to build new documents efficiently and accurately. • Coordinate with proposal leaders and design partners to keep deliverables on schedule and maintain a high standard of quality. • Review materials carefully for formatting, consistency, grammar, and overall presentation before final delivery.
2026-09-25T00:00:00Z

Proposal Writer

New York, New York
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a Proposal Writer to support the development of persuasive, well-structured submissions for a Contract position based in New York, New York. This role focuses on creating high-quality response documents, translating complex information into clear written content, and helping deliver timely proposals aligned with client and regulatory expectations. The ideal candidate brings strong proposal development experience and a solid understanding of gaming law within competitive RFP environments. Responsibilities: • Develop tailored proposal responses by gathering requirements, organizing source material, and producing effective written content for submissions. • Interpret solicitation documents and convert technical, legal, and business information into clear, compelling proposal narratives. • Collaborate with internal stakeholders to collect subject matter input, confirm response accuracy, and maintain consistency across proposal sections. • Manage proposal timelines, coordinate review cycles, and ensure all deliverables are completed within established deadlines. • Edit and refine documents for clarity, tone, grammar, and compliance with formatting or submission instructions. • Support the preparation of RFP responses related to gaming law matters, ensuring content reflects applicable legal and industry considerations. • Maintain proposal libraries, reusable content, and supporting documentation to improve efficiency and response quality. • Contribute to ongoing enhancements in proposal processes, templates, and content organization as business needs evolve.
2026-09-30T00:00:00Z

Expense Specialist

New York, New York
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Accounting Specialist to support accurate and efficient processing of business expenses in New York, New York. This role partners closely with Finance, employees, department managers, and external vendors to ensure payments, reimbursements, and card-related transactions are handled in line with company guidelines. The ideal candidate brings strong attention to detail, sound judgment, and a proactive approach to resolving issues while maintaining reliable financial records. Responsibilities:• Process vendor invoices, employee expense reports, and corporate card activity with accuracy and within established deadlines.• Review supporting documents, assign proper accounting codes, and confirm that transactions meet internal policy and approval standards.• Coordinate with managers and stakeholders to obtain required authorizations and follow up on outstanding items to keep workflows moving.• Investigate and resolve discrepancies, missing information, and payment exceptions by working directly with employees, vendors, and internal teams.• Maintain up-to-date vendor and expense-related records to support clean data and consistent financial reporting.• Reconcile expense accounts and assist with monthly and annual closing tasks to ensure balances are complete and accurate.• Contribute to stronger internal controls by monitoring compliance, identifying process gaps, and supporting audit requests as needed.• Help improve expense administration by recommending practical workflow enhancements and supporting updates to related procedures.
2026-09-22T00:00:00Z

Collections Specialist

Branchburg, New Jersey
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Collections Specialist for a company in Bridgewater, NJ. This Long-term Contract position requires a detail-oriented individual who can manage delinquent accounts with accuracy, sound judgment, and a customer-focused approach in a fully onsite environment. The ideal candidate brings prior experience in banking or credit union settings and is comfortable handling both consumer and commercial collections while maintaining compliance with internal policies and regulatory expectations. Collections Specialist Responsibilities:• Manage a portfolio of past-due consumer and commercial accounts, prioritizing follow-up efforts to reduce delinquency and improve repayment outcomes.• Contact customers by phone, email, and written correspondence to discuss outstanding balances, resolve payment issues, and negotiate appropriate repayment arrangements.• Review account histories, billing records, and supporting documentation to determine collection strategy and identify next steps for resolution.• Maintain accurate records of collection activity, customer interactions, commitments to pay, and account status updates within designated systems.• Work closely with internal lending, servicing, and customer support teams to address disputes, clarify account details, and support timely resolution of open balances.• Monitor payment commitments and take additional action on missed arrangements in accordance with established collection procedures and service standards.• Apply banking and credit union collection practices while ensuring all outreach and account handling align with applicable regulations and company policies.
2026-09-30T00:00:00Z

Collections Specialist

Stamford, Connecticut
remote
Temporary / Contract
24 - 30 USD / Hourly
Job SummaryWe are seeking a Collections Specialist to manage outstanding accounts and support the collection of past-due balances. This role will involve communicating with customers, researching account issues, and helping reduce delinquency while maintaining strong professional relationships. The ideal candidate is persistent, customer-focused, and highly organized.Key Responsibilities<ul><li>Contact customers regarding past-due balances</li><li>Monitor aging reports and prioritize collection efforts</li><li>Research account discrepancies and payment delays</li><li>Collaborate with internal teams to resolve billing or account issues</li><li>Document collection activity and account status updates</li><li>Negotiate payment arrangements when appropriate</li><li>Support efforts to reduce delinquency and improve cash flow</li><li>Prepare reports related to collection activity and account trends</li></ul>
2026-10-01T00:00:00Z

Collections Specialist

New York, New York
onsite
Temporary / Contract
40.85 - 47.3 USD / Hourly
We are looking for a Collections Specialist to support account receivables activities for a long-term contract opportunity based in New York, New York. This position focuses on managing delinquent commercial accounts, resolving billing-related issues, and helping maintain accurate customer balances through careful follow-up and analysis. The ideal candidate brings strong communication skills, sound judgment, and the ability to work across teams while maintaining a detail-oriented and customer-focused approach. Responsibilities: • Monitor overdue accounts and take appropriate next steps to escalate unresolved balances to external collection partners or legal channels in accordance with company guidelines. • Review customer account activity to address pricing discrepancies and prepare credit memo documentation that supports accurate account reconciliation. • Analyze aging reports to identify and clear minor outstanding balances while ensuring account records remain current and accurate. • Prepare and deliver recurring account status updates and monthly reporting for management review. • Verify that call and account documentation is complete and accurate so items can be finalized and released for billing. • Coordinate the release of maintenance and repair invoices requiring special handling and ensure they are processed correctly. • Communicate with customers and internal teams to resolve payment issues, research deductions, and support timely collection efforts.
2026-10-01T00:00:00Z

Collections Specialist

West Caldwell, New Jersey
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
A busy firm in the Livingston area is seeking a Collections Specialist to join their growing firm. This Collections Specialist will get the chance to support accounts receivable and collections activities for a well known law firm. This Collections Specialist role requires a detail-oriented communicator who can work effectively with attorneys, legal support staff, clients, and finance colleagues while managing collection efforts with accuracy and discretion. The ideal Collections Specialist is comfortable balancing independent follow-through with team collaboration and can use financial and Microsoft Office tools to keep payment activity, reporting, and documentation organized. Other responsibilities of this Collections Specialist will include but not be limited to: Collections Specialist Responsibilities:• Partner with attorneys, legal assistants, and finance team members to coordinate collection activity and address outstanding receivables.• Communicate with clients regarding invoices, payment status, and past-due balances to help drive timely resolution of open accounts.• Support assigned partners by monitoring accounts receivable and taking appropriate follow-up action on aging balances.• Prepare recurring and ad hoc receivables reports for attorneys, clients, and leadership to support collection strategy and account review.• Produce month-end and year-end collection summaries with a high level of accuracy and attention to deadlines.• Generate and send reminder statements on a monthly basis to encourage prompt payment.• Maintain complete, well-structured accounts receivable records and ensure documentation is current and easy to retrieve.• Work closely with accounting personnel to resolve payment application issues, duplicate remittances, and matters involving funds held in trust.• Document collection outreach and account updates in the firm’s document management system to ensure clear tracking of activity. This Collections Specialist role is paying between $75,000 and $90,000 annually depending on experience. If interested in this Collections Specialist position, apply today!
2026-09-29T00:00:00Z

Collections Specialist

Clifton, New Jersey
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Collections Specialist to join a wholesale distribution organization in Clifton, New Jersey in a Contract to permanent capacity. This position focuses on managing commercial past-due accounts, maintaining clear communication with customers, and supporting timely payment resolution. The ideal candidate brings strong follow-up skills, sound judgment, and the ability to research account details across multiple sources while working effectively with Excel-based records. Responsibilities: • Contact commercial customers by phone and other appropriate channels to secure payment on overdue balances. • Review aging accounts and prioritize collection efforts to improve outstanding receivables performance. • Investigate customer information through credit data, supporting documentation, and available databases to confirm account details and identify the appropriate contacts. • Maintain accurate records of collection activity, payment commitments, disputes, and follow-up actions. • Work with internal teams to resolve billing questions or documentation issues that may delay payment. • Monitor payment arrangements and follow through consistently to ensure agreed-upon deadlines are met. • Use Excel and related tools to track account status, organize collection activity, and prepare updates as needed.
2026-08-27T00:00:00Z

Collections Specialist

Middletown, New York
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Collections Specialist to support delinquency management and member account resolution for a Contract position based in Middletown, New York. This fully onsite opportunity is expected to continue through the end of the year and is ideal for someone who can balance firm collections practices with attentive member service. The person in this role will handle account follow-up, payment arrangements, research activities, and documentation while working within regulatory guidelines and internal policies. Responsibilities:• Contact members and internal or external parties by phone to address past-due accounts, answer inquiries, and move collection efforts forward.• Guide members through available resolution options, including hardship support, settlement opportunities, and short-term payment plans designed to reduce delinquency.• Complete collection-related service requests such as deferments, payment postings, account updates, and other administrative actions tied to account resolution.• Maintain thorough and accurate records of all collection activity in the designated system to ensure account history is current and well documented.• Research account details by obtaining supporting documents such as payment copies, statements, credit reports, and credit applications when needed.• Partner with leadership on accounts that require non-routine action, including matters involving legal review, repossession, outside agencies, or bankruptcy activity.• Recommend accounts for charge-off when recovery is no longer likely and assist with related account maintenance and processing steps.• Handle collection payments and proceeds from external sources, support vendor-related correspondence, and help manage daily department mail and written communications.• Monitor online banking requests and assist with reconciliations and other departmental tasks that support accurate financial tracking and operational efficiency.• Identify workflow improvement opportunities that strengthen accuracy, internal controls, and overall department performance while completing additional assigned duties as needed.
2026-09-30T00:00:00Z

Operations Specialist

Bridgewater, New Jersey
remote
Temporary / Contract
32 - 35 USD / Hourly
We are seeking an organized and detail-oriented Operations Specialist to support day-to-day program and administrative operations. This long-term contract opportunity focuses on coordinating invoices, expense tracking, travel arrangements, documentation management, onboarding support, and cross-functional collaboration. Responsibilities:<ul><li>Process invoices and reimbursement requests, ensuring accuracy and timely completion.</li><li>Respond to inquiries and provide operational support to internal and external stakeholders.</li><li>Review expense reports and supporting documentation for compliance with company policies and procedures.</li><li>Coordinate travel arrangements, including airfare, hotel accommodations, and transportation.</li><li>Maintain organized records and documentation to support audits and reporting needs.</li><li>Assist with onboarding activities, including scheduling, documentation, and administrative support.</li><li>Support training and meeting logistics by coordinating schedules, materials, and communications.</li><li>Partner with Finance, Compliance, and other departments to ensure smooth operational processes.</li><li>Track expenses, compile reports, and identify opportunities to improve efficiency and accuracy.</li><li>Perform additional administrative and operational duties as needed.</li></ul>
2026-09-30T00:00:00Z

Billing Specialist

New York, New York
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A prominent New York City law firm is seeking a Legal Billing Specialist with 2+ years of legal billing experience to join its growing team. This position is ideal for a legal billing specialist with strong law firm billing expertise and hands-on experience using Aderant or Elite, which is required. Key Responsibilities<ul><li>Prepare, review, and process client invoices in accordance with client guidelines and firm policies</li><li>Handle electronic billing submissions through various e-billing platforms</li><li>Monitor billing activity, resolve billing discrepancies, and respond to attorney and client inquiries</li><li>Maintain accurate billing records and support monthly billing cycles</li><li>Review prebills and make edits requested by attorneys</li><li>Ensure compliance with outside counsel billing guidelines</li><li>Assist with collections follow-up as needed</li><li>Collaborate with attorneys, finance, and administrative teams to ensure timely and accurate billing</li></ul>
2026-09-29T00:00:00Z

Legal Billing Specialist

Livingston, New Jersey
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
A busy firm in the Livingston area is seeking a Legal Billing Specialist to join their growing firm. This Legal Billing Specialist will get the chance to join a growing team that loves promoting from within and offers a flexible working schedule. The ideal Legal Billing Specialist will have 3+ years of prior legal billing experience and has prior experience with systems such as Aderant, E3, etc. This Legal Billing Specialist role requires strong judgment, clear communication, and hands-on experience with legal billing systems and electronic invoicing platforms. Other responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate issue resolution, and responses to client billing questions.• Partner with attorneys, secretaries, management, and accounting staff to ensure timely and accurate completion of monthly and annual billing targets.• Process electronic invoices through client-specific e-billing platforms and monitor submissions to help reduce delays or rejections.• Update billing rates within the system and create rate structures as needed to support client and matter requirements.• Open new client and matter records in Elite 3E and maintain billing data to ensure records remain complete and accurate.• Establish and maintain client matters in electronic billing systems, ensuring setup aligns with outside counsel guidelines and billing requirements.• Produce recurring and ad hoc billing reports for internal review, tracking, and management decision-making.• Assist with billing-related collection outreach through written follow-up and phone communication when needed.• Coordinate with accounting on cash application questions, duplicate payment review, and the handling of funds held in trust.• Record billing-related communications and supporting notes in the document management system to maintain clear documentation. This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!
2026-09-29T00:00:00Z

Insurance Specialist II

Morristown, New Jersey
onsite
Temporary / Contract
20 - 45 USD / Hourly
We are looking for an Insurance Specialist II to support loan-related insurance review activities for a Long-term Contract position based in Morristown, New Jersey. This role focuses on evaluating insurance documentation for new, modified, and renewed commercial loans so that lending files align with regulatory obligations and internal credit standards before and after closing. The position works closely with lending, compliance, servicing, and external insurance contacts to address gaps in coverage, strengthen collateral protection, and maintain accurate insurance records. Responsibilities: • Examine insurance documentation for commercial and real estate-secured loans before and after closing to confirm flood determinations, required forms, and coverage details are complete and accurate. • Assess property, casualty, liability, flood, and other applicable insurance requirements to verify alignment with credit policy and loan conditions prior to closing. • Partner with lenders, loan servicing teams, compliance staff, and insurance agencies to correct missing information, resolve exceptions, and elevate higher-risk compliance concerns when necessary. • Maintain organized tracking records for policy terms, coverage amounts, expiration dates, and changes that may affect flood zone or insurance requirements. • Perform file audits and broader portfolio reviews to identify issues, monitor adherence to standards, and support ongoing risk management efforts. • Assist with regulatory examinations, procedure updates, and internal guidance by preparing documentation, contributing to policy-related revisions, and supporting training activities for lending partners. • Monitor regulatory developments affecting insurance and flood compliance and help translate those changes into updated processes and lender guidance. • Follow applicable regulatory and compliance expectations, including reporting suspicious activity concerns through the appropriate compliance channels and completing required annual training. • Provide additional administrative and operational support related to insurance review and loan documentation as business needs require.
2026-09-25T00:00:00Z

Legal Operations Specialist

New York, New York
onsite
Permanent / Full Time
100000 - 150000 USD / Yearly
We are looking for a Legal Operations Specialist to strengthen the Legal team in New York, New York by improving the systems, workflows, and reporting that support day-to-day legal operations. This position partners closely with legal, technology, and business stakeholders to refine core platforms, connect data across tools, and introduce practical solutions that increase efficiency. The role also contributes to corporate governance support, compliance-related administration, and operational planning through a blend of technical knowledge and legal operations experience. Responsibilities:• Act as the main point of contact for legal technology matters, partnering with internal teams to align tools and processes with department needs.• Oversee the administration and continuous improvement of legal platforms such as contract management, e-signature, matter management, and spend tracking systems.• Configure and maintain contract workflows, templates, approval paths, renewal processes, entity records, playbooks, and AI-enabled features within the legal technology environment.• Connect legal systems with broader business applications to support seamless data flow, automation, and cross-functional visibility.• Develop reports, dashboards, and performance metrics that help leadership evaluate legal operations, spending, and service effectiveness.• Identify opportunities to simplify legal procedures by introducing automation, improving approvals, and standardizing documentation practices.• Maintain strong controls around legal data quality, access, governance, and security across all supported platforms.• Support corporate governance activities by coordinating entity records, required registrations, annual filings, and related documentation.• Deliver user training and practical guidance to encourage adoption of new legal tools and workflows across the organization.• Assist with additional legal operations needs such as budgeting support, outside counsel spend tracking, compliance coordination, procurement-related matters, litigation holds, and responses to subpoenas or discovery requests.
2026-09-16T00:00:00Z

14 results for Proposal Specialist in Parsippany, NJ