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62 results for Administrative Assistant in Paramus, NJ

receptionist

Central Islip, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, highly-skilled receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.
2026-06-25T00:00:00Z

Receptionist

Newark, NJ
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a welcoming and organized Receptionist to support the Student Affairs Business Office in Newark, New Jersey. This Long-term Contract position will serve as the first point of contact for students, visitors, and staff, helping create a detail-oriented and positive front-office experience. The ideal candidate is comfortable managing a busy reception area, handling incoming calls with courtesy, and providing efficient administrative support using Microsoft Office and Microsoft Teams. Responsibilities: • Welcome students, visitors, and staff at the front desk and ensure each guest is assisted promptly and courteously. • Coordinate check-ins for scheduled meetings and notify executives or office personnel when their guests arrive. • Answer inbound telephone calls, respond to routine inquiries, and transfer calls to the appropriate department or individual. • Provide clear directions and guidance to visitors so they can reach the correct office or contact person. • Maintain an orderly reception area and support smooth day-to-day front office operations. • Assist with basic administrative tasks such as scheduling support, message taking, and document handling. • Use Microsoft Office 365 and Microsoft Teams to support communication, recordkeeping, and general office needs.
2026-07-10T00:00:00Z

Receptionist

New Canaan, CT
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support a ONE WEEK COVERAGE front desk operations role for a banking office in New Canaan, Connecticut. This Contract position is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and providing dependable in-person and phone support. The role offers the opportunity to contribute to a customer-focused office setting, with potential for longer-term employment based on business needs. Responsibilities:• Welcome visitors and direct them promptly to the appropriate staff members or service areas.• Answer incoming calls in a courteous manner, respond to routine inquiries, and route messages accurately.• Maintain the front desk area so it remains organized, presentable, and ready for daily business activity.• Provide general administrative assistance such as filing, scanning, data entry.• Coordinate incoming and outgoing mail, packages, and deliveries while keeping records as needed.
2026-07-10T00:00:00Z

Receptionist

New York, NY
onsite
Temporary to Hire
17.4135 - 22 USD / Hourly
We are looking for a capable and service-focused Receptionist to support a busy corporate office. This contract opportunity is ideal for someone who enjoys creating a strong first impression, managing front-desk operations, and delivering excellent service to employees and visitors alike. The role requires strong communication skills, sound judgment, and the ability to stay composed while handling multiple priorities in a fast-paced onsite environment. Responsibilities: • Welcome employees, clients, and guests with a courteous and attentive approach that reflects the organization’s standards. • Oversee daily front-desk activities and maintain an organized, well-kept reception area at all times. • Manage incoming calls through a multi-line switchboard and direct inquiries to the appropriate contacts efficiently. • Create, update, and track service requests using internal dispatch or ticketing tools to support workplace operations. • Provide directions, visitor support, and general assistance to ensure a smooth onsite experience for all guests and staff. • Coordinate visitor check-in, badge handling, and adherence to site security procedures. • Monitor lobby presentation, ensuring the space remains neat, welcoming, and aligned with workplace expectations. • Assist with incoming deliveries and collaborate with internal teams to support daily office needs. • Begin supporting front-desk operations while equipment provisioning and switchboard access are being completed, as needed.
2026-07-10T00:00:00Z

Paralegal

Uniondale, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Settlement Paralegal to support a busy plaintiff litigation practice in Uniondale, New York. This role focuses on guiding settlement matters from final resolution through payment while keeping documentation precise, deadlines on track, and communication clear for everyone involved. The ideal candidate brings strong organization, sound judgment, and the ability to manage a large caseload without sacrificing accuracy in a fast-moving legal environment. Responsibilities:• Oversee settlement files from conclusion of negotiations through final distribution of funds, ensuring each matter moves forward efficiently and in compliance with firm procedures.• Draft and assemble settlement-related paperwork, including statements, releases, closing materials, and payment documentation, with careful attention to completeness and accuracy.• Serve as a primary point of contact for clients by providing updates on settlement progress and collecting signatures, authorizations, and other required records.• Coordinate with insurers, opposing counsel, healthcare providers, and lien representatives to obtain documentation, confirm balances, and advance file resolution.• Handle lien reduction and payoff discussions involving medical providers, government programs, and other entities with outstanding claims against settlement proceeds.• Examine case costs, reimbursements, and supporting records to verify financial details before disbursement is approved.• Confirm that settlement figures, escrow allocations, and payment distributions are calculated correctly and supported by the file.• Maintain well-organized records and monitor key dates so that settlement obligations, responses, and disbursements are completed on time.• Partner with attorneys and accounting personnel to finalize disbursement packages and ensure funds are released accurately for high-volume settlement matters.
2026-06-26T00:00:00Z

Paralegal

New York, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
Robert Half is seeking a highly organized Paralegal / Legal Office Manager to join their team on a long-term contract basis. This role is ideal for a versatile legal professional who enjoys wearing multiple hats and supporting attorneys with both substantive legal work and day-to-day office operations. The successful candidate will be a true "jack-of-all-trades" who thrives in a collaborative environment and is willing to assist wherever needed to keep the office running smoothly. Location: On-Site (5 Days per Week)Schedule: Monday–Friday, 9:00 AM–5:00 PM (hours may vary based on trial preparation needs)Employment Type: Long-Term ContractPay: $30-$35 per hour Responsibilities<ul><li>Provide administrative and paralegal support to attorneys and legal staff</li><li>Assist with trial preparation, including organizing and assembling case materials</li><li>Prepare, format, copy, bind, and distribute legal documents</li><li>Draft and update Tables of Authorities (TOA) and Tables of Contents (TOC)</li><li>Coordinate mailings, deliveries, and court-related correspondence</li><li>Collect, organize, and maintain court filings and legal records</li><li>Manage physical and electronic file systems</li><li>Assist with document production and exhibit preparation</li><li>Track deadlines and assist with case management activities</li><li>Utilize Microsoft Word and Excel for document preparation, reporting, and organization</li><li>Support general office management and administrative functions as needed</li></ul>
2026-07-08T00:00:00Z

Paralegal

Glen Cove, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
Robert Half is seeking a detail-oriented and proactive In-House Paralegal / Contract Administrator to support a corporate legal team in Glen Cove, NY. This is an excellent opportunity for a candidate with strong contract management experience looking to contribute in a fast-paced, collaborative environment with the potential for long-term growth. Location: Glen Cove, NY (Long Island) Schedule: On-site, Monday – Thursday (4 days/week) | 9:00 AM – 5:00 PM (Summer Hours) Pay Rate: $30-$35/hour Duration: 3–6 month engagement with potential to extend Key Responsibilities:<ul><li>Draft, review, and administer contracts, including customer agreements, purchase orders, and vendor contracts</li><li>Track contract status, key dates, and compliance obligations</li><li>Support corporate governance, compliance initiatives, and risk management efforts</li><li>Maintain legal files, contract repositories, and corporate records with a high level of organization</li><li>Partner with internal stakeholders to ensure adherence to contractual terms</li><li>Assist with litigation preparation and general legal administrative matters</li><li>Provide direct administrative support to legal counsel as needed</li></ul>
2026-06-24T00:00:00Z

Paralegal

Uniondale, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for a Paralegal to support risk management and executive operations in a remote-focused environment based in New York. This role combines document oversight, project coordination, and high-level administrative support to help ensure work products are accurate, well prepared, and delivered on time. The position is well suited for someone who can balance multiple priorities, manage sensitive information with discretion, and contribute to the smooth execution of both client and internal initiatives. Responsibilities: • Conduct thorough final reviews of client-facing materials to confirm accuracy, consistency, clarity, grammar, and clear presentation before distribution. • Draft, revise, and format reports, presentations, templates, correspondence, and other documents using Microsoft Office and Adobe Acrobat Pro. • Organize and maintain electronic files, records, transcripts, and project documentation to support efficient retrieval and version control. • Monitor deadlines, deliverables, follow-up items, and project milestones within designated tracking and management systems. • Provide day-to-day support to senior leaders by preparing meeting materials, gathering information, drafting communications, and tracking outstanding priorities. • Participate in virtual meetings when needed and produce clear meeting minutes, summaries, and action-item updates for stakeholders. • Assist with special assignments and step in on scheduling, travel planning, event coordination, and deadline management as business needs require. • Support litigation-related workflows, including discovery preparation, case documentation, and trial support activities as applicable.
2026-06-19T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Thriving Plaintiff's Personal Injury Law Firm located in the heart of New York City, is seeking an experienced, detail-oriented Paralegal to join its collegial, dynamic, and growing practice! The ideal candidate will have 3+ years of plaintiff's personal injury experience and will be able to independently handle a busy case load from start to finish. Must follow through, have excellent organizational and communication skills. This is a fully on-site role. Responsibilities: <ul><li>Utilize Smart Advocate to manage cases</li><li>Handle busy case load (approximately 160 cases)</li><li>Follow up with clients / medical providers / insurance carriers re documentation, doctor visits, etc.</li><li>Regularly e-file documents using NYSCEF</li><li>Tracking deadlines</li><li>Drafting legal documents with attorney supervision (summons, bills of particulars, subpoenas,, etc.)</li><li>Assisting with deposition and trial prep; preparing exhibits</li></ul>
2026-06-24T00:00:00Z

Paralegal

Purchase, NY
onsite
Permanent / Full Time
65000 - 90000 USD / Yearly
We are looking for a detail-oriented Paralegal to support a plaintiff-side employment litigation practice in Purchase, New York. This role offers the opportunity to contribute across the full lifecycle of active matters, from initial case development through trial readiness. The ideal candidate brings strong organizational skills, confidence working in a fast-paced legal setting, and a genuine interest in litigation support. Responsibilities: • Manage case calendars and track court deadlines, filing dates, hearings, and other critical milestones to keep matters moving efficiently. • Prepare, organize, and revise legal documents, correspondence, and case materials for attorney review and submission. • Handle electronic court filings and ensure all submissions are completed accurately and within required timeframes. • Support discovery efforts by assembling records, coordinating document production, and maintaining organized case files. • Assist attorneys with trial preparation, including compiling exhibits, witness materials, and other supporting documentation. • Maintain case information within case management software and keep files current, accessible, and well organized. • Communicate with internal team members and outside parties as needed to gather information and help advance litigation matters.
2026-06-24T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day back-office operations for a client site. This Contract position plays an important role in document production, mail handling, digital support, and front-of-office service needs while helping teams maintain efficient workflows. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced, detail-focused environment where accuracy, responsiveness, and discretion are essential. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through the appropriate tracking methods. • Complete copy, scan, print, intake, and mailroom assignments in line with established service standards and required turnaround times. • Coordinate the order and flow of daily tasks so deadlines are met and work is delivered accurately to internal teams and client contacts. • Communicate promptly with supervisors or clients regarding priority changes, production issues, or timing concerns that may affect delivery. • Resolve routine equipment issues, replenish paper and toner, and keep machines ready for continuous daily use. • Conduct quality checks on completed assignments, including your own work and, when needed, support review of team output for accuracy and completeness. • Handle confidential documents with care and follow site policies, operational procedures, and security expectations at all times. • Support additional workplace service needs such as reception, hospitality, audio/visual assistance, or related office functions as business demands require.
2026-06-25T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Office Services Assosiste (Repro & Mail) to support daily document production, mail handling, and related back-office operations for a client site. This is a Contract position suited for someone who enjoys working in a fast-paced, accuracy-focused environment and takes pride in service and organization. The person in this role will help keep copy, mail, scanning, and support services running smoothly while maintaining a high standard of client care and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Complete reprographics, scanning, digital document handling, intake, and mailroom tasks in accordance with site procedures and service expectations. • Organize assignments by deadline and workflow priority to ensure materials are processed, finished, and delivered on time. • Communicate promptly with clients, team members, and supervisors regarding request status, timing concerns, or service issues that may affect completion. • Inspect finished work for accuracy and presentation, and perform quality checks on output to maintain consistent service standards. • Troubleshoot routine copier, printer, and mail equipment issues, and escalate more complex problems when needed. • Restock paper, toner, and other production supplies while using materials responsibly and maintaining operational readiness. • Handle confidential records and sensitive information with discretion and in compliance with company and client policies. • Support additional front-of-house or office services activities, such as reception, hospitality, or audio/visual assistance, based on site needs. • Move boxes, mail, and production materials as required, including lifting items up to 50 pounds, and provide overtime support when business demands increase.
2026-07-10T00:00:00Z