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11 results for Benefits Coordinator in Palo Alto, CA

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Our client is seeking a Benefits Coordinator for a short-term contract assignment expected to run through the end of 2026. This role will primarily support U.S. leave of absence administration, with a strong preference for experience handling California leaves and added value for multi-state leave knowledge. The right person will have experience managing employee leaves directly or working alongside a third-party leave administrator, plus solid Excel and reconciliation skills. Key Responsibilities<ul><li>Process employee leaves of absence in Workday, including entry, tracking, and extensions</li><li>Guide employees on upcoming leaves, including available time-off and pay replacement options based on company policy and state requirements</li><li>Complete California Paid Family Leave and Employment Development Department paperwork for employees going out on leave</li><li>Track and reconcile missed benefit premium deductions related to new hires, life events, and returns from leave</li><li>Code benefits invoices and submit them for payment processing</li><li>Work closely with Payroll, Accounting, and internal HR contacts</li><li>Help with additional benefits-related tasks as needed</li></ul>
2026-05-13T00:00:00Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking a Benefits Coordinator to administer employee benefits programs and provide support related to enrollments, claims, and employee questions. The Benefits Coordinator will assist with benefits administration, employee onboarding, open enrollment, and vendor communication. This role requires knowledge of HR processes, accuracy in recordkeeping, and strong interpersonal skills. Responsibilities<ul><li>Administer employee benefits enrollment and changes</li><li>Respond to employee questions regarding benefits plans</li><li>Coordinate open enrollment and orientation materials</li><li>Maintain accurate benefits records and documentation</li><li>Liaise with insurance carriers and benefits vendors</li><li>Assist with compliance and reporting requirements</li></ul>
2026-05-01T00:00:00Z

Workplace Experience Coordinator

San Francisco, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment. Responsibilities:• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.• Respond to on-call requests with flexibility, including same-day assignments as needed.• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.• Complete necessary background checks and drug tests as part of the onboarding process.
2026-05-07T00:00:00Z

Intake Coordinator

South San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a welcoming and organized part-time Intake Coordinator to support daily front desk operations for a nonprofit housing environment in South San Francisco, California. This Long-term Contract opportunity is ideal for someone who enjoys helping people, managing multiple tasks throughout the day, and creating a positive experience for visitors and clients. The position works on a swing shift schedule (Saturdays and Sundays) and plays an important role in reception, client intake support, and overall site coverage. Responsibilities:• Welcome visitors, residents, and service providers at the front desk while maintaining a detail-oriented and supportive presence.• Handle incoming packages, mail, food deliveries, and donated items, ensuring materials are sorted and distributed appropriately.• Assist with client check-in and check-out activities and provide general intake support as needed.• Enter and update information accurately in internal records and other administrative documents.• Provide coverage for breaks and meal periods to help maintain smooth front desk and site operations.• Support clients with medication-related coordination in accordance with site procedures.• Replenish common area and day room supplies to keep shared spaces stocked and orderly.• Conduct regular walkthroughs of the facility and surrounding areas and help monitor adherence to site expectations.• Communicate rules clearly, document concerns, and issue notices when necessary while maintaining a respectful approach.• Deliver courteous customer service to clients, guests, and staff in a fast-paced team setting.
2026-05-11T00:00:00Z

Clinic Reception Coordinator

Santa Cruz, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Clinic Reception Coordinator keeps the clinic flowing efficiently from the front desk. This role combines patient interaction, phone management, and administrative coordination to support daily clinic operations. You will juggle multiple priorities while maintaining a calm, friendly presence in a busy outpatient setting.
2026-05-09T00:00:00Z

Workplace Exp Coordinator

Mountain View, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
Our client is seeking a detail oriented and customer-focused Workplace Experience Coordinator to support daily workplace operations at the corporate headquarters for Varian. This role is highly interactive and ideal for someone who thrives in a fast-paced corporate environment with strong event coordination, communication, and client service responsibilities. The Workplace Experience Coordinator will serve as the first point of contact for employees, guests, and vendors while supporting workplace services, event coordination, office operations, and facility-related requests. The ideal candidate will bring exceptional organizational skills, professionalism, and a hospitality-driven mindset.Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors entering the facility Provide a welcoming and detail oriented front desk experience Issue visitor badges and parking passes while following building security procedures Coordinate workplace services including office supply management, mail services, and onboarding support Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination Assist with communications and employee engagement activities Coordinate janitorial and maintenance requests through internal systems Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner Support event logistics and collaborate closely with internal teams and vendors Maintain a clean, organized, and detail oriented workplace environment Follow property-specific emergency and security procedures as needed
2026-04-29T00:00:00Z

Workplace Exp Coordinator

San Francisco, CA
onsite
Temporary / Contract
24 - 24.93 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace services for a busy office in San Francisco, CA. This is a Contract position focused on creating a welcoming, organized, and responsive environment for employees, guests, and vendors. The person in this role will help manage office operations, coordinate onsite activities, and address service requests with professionalism and attention to detail. Responsibilities:• Welcome employees, visitors, and service partners while providing courteous front desk support and timely assistance.• Coordinate workplace services such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly.• Schedule and support onsite meetings and events by arranging space, preparing rooms, organizing materials, and assisting with setup and breakdown.• Receive and resolve routine questions, concerns, and service issues from building occupants and guests with a customer-focused approach.• Submit, monitor, and follow up on janitorial and maintenance requests to ensure the workplace remains clean, safe, and functional.• Work closely with external vendors to confirm services, track deliverables, and support the needs of the office environment.• Follow site-specific safety, security, and emergency procedures and escalate issues to the appropriate contacts when needed.• Assist with general office upkeep, including straightening shared spaces, resetting seating areas, and wiping down common surfaces as necessary.
2026-05-11T00:00:00Z

Scheduling Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Manage calendars, appointments, and scheduling systems to support efficient coordination across teams and departments. Responsibilities:<ul><li>Schedule meetings, appointments, and service activities</li><li>Coordinate availability across teams</li><li>Update calendars and scheduling systems</li><li>Communicate schedule changes promptly</li><li>Support administrative workflow processes</li></ul>
2026-04-24T00:00:00Z

HR Coordinator

Vallejo, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
Robert Half client is seeking an HR Coordinator to support daily human resources operations in Vallejo, CA. This is a long-term contract position ideal for someone who combines strong administrative ability with sound judgment, attention to detail, and a service-oriented approach when assisting employees and internal stakeholders. The role will handle a broad range of HR coordination tasks, including payroll support, employee documentation, records administration, meeting logistics, and general departmental operations while maintaining confidentiality and accuracy. Experience with recruitment and onboarding tasks is strongly preferred including posting jobs and I-9 compliance. HR Coordinator Duties:• Coordinate biweekly payroll activities with the central payroll team, communicate employee status updates to relevant departments, and assist with final pay and accrued vacation calculations for departing staff.• Prepare separation documents, organize exit materials, and support offboarding steps including final paycheck distribution.• Handle employment-related inquiries such as verification requests, income withholding notices, and unemployment or claims-related documentation.• Maintain and update tracking logs for appointments, renewals, and personnel action records to ensure HR data remains current and organized.• Process invoices, purchase requests, payment documentation, and budget adjustments while helping identify alternate funding sources when needed.• Provide administrative support for workforce and student employment programs, including coordination of related paperwork and follow-up activities.• Organize HR meetings and training sessions by scheduling rooms, arranging catering, coordinating technology setup, recording notes, and sharing meeting minutes.• Perform day-to-day office administration such as managing electronic and paper files, distributing mail, ordering supplies, copying documents, and preparing travel and expense materials.• Oversee HR personnel and medical record files in both physical and digital formats, ensuring secure handling and complete documentation.• Participate in committee meetings and contribute administrative support for cross-functional initiatives as assigned. If you are interested in this HR Coordinator position, please submit your application today.
2026-05-12T00:00:00Z

HR Coordinator

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an HR Coordinator to support day-to-day human resources operations for a financial services organization in San Francisco, California. This Long-term Contract position will partner closely with HR leadership to deliver a smooth employee experience across key administrative and compliance-driven processes. The ideal candidate brings strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate onboarding activities for new hires, including document collection, orientation scheduling, and pre-employment steps.• Manage background screening and hiring documentation to help ensure timely and compliant candidate processing.• Maintain and update employee records within HRIS platforms, ensuring accuracy, confidentiality, and data integrity.• Provide administrative support across core HR functions, including employee communications, status changes, and personnel file maintenance.• Partner with HR management to support assigned business groups with routine human resources processes and employee lifecycle tasks.• Assist with HR compliance activities by tracking required documentation, supporting audits, and following established policies and regulations.• Respond to employee and manager inquiries related to HR procedures, onboarding, and general administrative matters.• Support process improvements and operational changes within HR systems and workflows as needed. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013427014**
2026-05-13T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job OverviewWe are seeking an HR Coordinator to support recruiting, onboarding, employee records, and day-to-day human resources operations.Job Description<ul><li>Assist with recruiting coordination, including scheduling interviews</li><li>Support onboarding and new hire documentation</li><li>Maintain employee files and HR records with accuracy and confidentiality</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Help administer HR programs, training, and compliance activities</li><li>Support benefits administration and other HR projects as needed</li></ul>
2026-05-08T00:00:00Z