81 Results for Account Coordinator Jobs in Palo Alto, CA

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Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-10-02T00:00:00Z

Billing Coordinator

Burlingame, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Billing CoordinatorIndustry: Supply Chain & LogisticsEmployment Type: Part-Time (3 Days) About the OpportunityA growing company in the supply chain and logistics industry is looking for a Billing & Accounts Receivable Coordinator to join its accounting team. This position will play an important role in keeping customer billing accurate, payments organized, and financial records up to date.The right candidate will be comfortable working with high-volume transactions, investigating discrepancies, and communicating with both internal teams and customers. This is a hands-on opportunity for someone with billing, AR, or bookkeeping experience who enjoys a fast-moving operational environment.What You'll Do<ul><li>Generate, review, and maintain customer invoices and other billing documentation.</li><li>Enter invoices, payments, bills, receipts, and adjustments into QuickBooks or related accounting systems.</li><li>Compare billing information against purchase orders and supporting documentation to identify pricing, quantity, freight, or other discrepancies.</li><li>Track open receivables and assist with follow-up on past-due customer balances.</li><li>Research customer billing questions and coordinate with internal departments to resolve issues.</li><li>Process account adjustments, credits, refunds, and other billing corrections when appropriate.</li><li>Assist with account reconciliations and maintain organized supporting documentation.</li><li>Prepare routine AR, billing, and revenue reports for management.</li><li>Maintain accurate electronic and physical records for accounting and audit purposes.</li><li>Work closely with sales, logistics, transportation, and operations teams to ensure transactions are billed correctly.</li><li>Provide additional accounting and administrative support to the finance team as needed.</li></ul>
2026-10-07T00:00:00Z

Account Specialist

Sunnyvale, CA
onsite
Temporary to Hire
26.9135 - 31.163 USD / Hourly
We are looking for an Account Specialist to join a financial services team in Sunnyvale, California on a contract basis with the potential for a permanent position. This position is well suited for someone who has supported customer accounts in a banking, credit union, or related financial environment and is comfortable managing sensitive financial records with accuracy. The role focuses on deposit-related account support, transactional processing, and document handling while maintaining strong adherence to established policies and compliance standards. Responsibilities: • Manage daily account service activities, including updates to customer profiles, maintenance requests, and support for deposit-related products. • Process and review transactions involving IRAs, CDs, wire activity, and other banking services with close attention to accuracy and timeliness. • Maintain organized financial documentation and verify that records meet internal controls and regulatory expectations. • Support account operations by resolving service issues, researching discrepancies, and coordinating follow-up on outstanding items. • Perform account balancing and reconciliation tasks to help ensure transaction integrity and accurate customer records. • Assist with billing, receivable, payable, and related accounting support functions as needed within the scope of the role. • Apply credit union or banking policies consistently when handling account requests, transactions, and documentation. • Partner with internal teams to provide efficient service across deposit operations, personal banking support, and account administration.
2026-10-19T00:00:00Z

Accounts Receivable Deductions Coordinator

Watsonville, CA
onsite
Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for an Accounts Receivable Deductions Coordinator to join our team in Watsonville, California in a contract capacity with the potential for a permanent role. This position is ideal for someone who can keep payment activity accurate, support timely collections, and maintain organized financial records with close attention to detail. The right candidate will help ensure incoming funds are properly applied, invoice information is validated, and account issues are addressed promptly to support smooth day-to-day operations. Responsibilities:• Review customer invoices and supporting documents to confirm billing accuracy before payment is applied.• Record incoming payments in the accounting system and reconcile receipts against open balances.• Investigate account differences, identify the source of discrepancies, and work with internal teams or customers to resolve them efficiently.• Monitor outstanding receivables and follow up on overdue accounts to support consistent cash collection.• Maintain complete and well-organized records of transactions, adjustments, and payment activity for audit readiness.• Prepare routine reports on aging, payment status, and account trends for finance leadership.• Communicate professionally with customers regarding billing questions, remittance details, and account updates.
2026-10-16T00:00:00Z

Office Coordinator

Oakland, CA
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
We are looking for an organized Office Coordinator to support daily administrative and accounting operations in our Oakland, California office. This contract-to-permanent position is ideal for someone who enjoys creating structure, providing excellent front-office support, and assisting with essential financial processes. The person in this role will help maintain an efficient workplace while partnering with internal teams to keep documentation, billing support, and office logistics on track. Responsibilities: • Oversee day-to-day office operations by managing supplies, coordinating equipment needs, and working with outside vendors to support a well-functioning workplace. • Arrange meetings and office events by handling calendars, preparing spaces, and coordinating food or materials when needed. • Process incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling. • Support new employee setup by preparing work areas, arranging office materials, and assisting with workplace orientation logistics. • Provide administrative assistance for accounting activities, including invoice support, expense processing, timesheet review, and routine records maintenance. • Help prepare and distribute client billing documents while coordinating with project teams to promote accurate financial information. • Assist with reconciliations for bank and credit card activity under the direction of senior accounting staff. • Contribute to month-end and year-end accounting tasks, audit document collection, and maintenance of project and contract records. • Perform general front-desk and clerical support such as answering inbound calls, scanning documents, and assisting the broader team as needed.
2026-10-08T00:00:00Z

Client Services Coordinator

San Mateo, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a Client Services Coordinator to support individuals and families by connecting them with housing-focused services and community-based assistance in San Mateo, California. This Long-term Contract position is well suited for someone who can balance compassionate client support with strong organization and follow-through in a fast-paced environment. The person in this role will help clients navigate available resources, coordinate service plans, and contribute to stable housing outcomes through responsive and attentive service delivery. This role will require some travel throughout San Mateo County (mileage can be expensed). Apply today to be considered! Responsibilities:• Meet with clients to complete intake conversations, screenings, and initial evaluations in order to understand immediate barriers and identify practical housing options.• Provide timely support during urgent situations, help clients create individualized stability plans, and guide efforts aimed at reducing the risk of homelessness.• Link individuals and families to rental help, utility assistance, public benefits, and other local programs that address essential needs.• Research housing availability, engage with property owners and managers, and assist clients throughout the process of securing appropriate housing placements.• Represent client needs through referrals, partner coordination, and problem-solving with service agencies, landlords, and community organizations.• Prepare and maintain thorough case documentation, ensure records are current, and protect sensitive information in accordance with privacy expectations.• Enter service data accurately, monitor client progress, and support reporting activities that measure outcomes and overall program performance.• Work closely with colleagues and external partners to improve service coordination and strengthen results for clients receiving support.• Carry out daily responsibilities in alignment with organizational standards and all applicable local, state, and federal requirements.
2026-10-20T00:00:00Z

Operations Coordinator

South San Francisco, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Job Description:Robert Half is seeking a detail-oriented Operations Coordinator. This position is ideal for someone who enjoys managing multiple priorities, supporting day-to-day operations, and ensuring information is processed accurately and efficiently. The successful candidate will thrive in a fast-paced environment, possess strong organizational skills, and enjoy collaborating with both internal teams and external partners. Responsibilities:<ul><li>Process and maintain records with a high level of accuracy</li><li>Monitor the status of ongoing transactions and activities</li><li>Communicate updates to internal teams, clients, and business partners</li><li>Review documentation to ensure completeness and accuracy</li><li>Research and resolve discrepancies and issues in a timely manner</li><li>Assist with invoicing, reporting, and administrative support functions</li><li>Maintain data within company systems and databases</li><li>Support process improvement initiatives and workflow efficiencies</li><li>Coordinate with multiple departments to ensure timely completion of tasks</li><li>Provide backup support and collaborate with team members as needed</li></ul>Qualifications<ul><li>1+ years of experience in operations, administration, customer support, coordination, or a related role</li><li>Strong attention to detail and organizational abilities</li><li>Excellent written and verbal communication skills</li><li>Ability to prioritize tasks and manage multiple deadlines</li><li>Proficiency with Microsoft Office, including Excel, Word, and Outlook</li><li>Strong problem-solving and analytical skills</li><li>Ability to work both independently and as part of a team</li></ul>Preferred Qualifications<ul><li>Experience working with documentation, records management, or workflow processing</li><li>Experience in a fast-paced, deadline-driven environment</li><li>Familiarity with reporting, data entry, or transaction-based processes</li><li>Exposure to process improvement initiatives</li></ul>
2026-10-07T00:00:00Z

Operations Coordinator

Alameda, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Operations Coordinator to support grant-related administrative and financial activities for a Long-term Contract opportunity based in Alameda, California. This position will play a key role in coordinating budgets, maintaining accurate reporting, and helping ensure grant funding is managed in accordance with established guidelines and timelines. The ideal candidate brings strong administrative judgment, financial tracking experience, and the ability to stay organized while working across multiple priorities in a hybrid environment. Responsibilities: • Oversee day-to-day grant financial coordination by developing budget tracking methods, reviewing spending activity, and helping distribute funds appropriately across approved categories. • Create and submit grant-related financial documentation that is accurate, timely, and aligned with sponsor reporting standards. • Compare committed funds and actual expenditures against grant objectives to help keep programs on schedule and within approved limits. • Maintain organized records for grant budgets, supporting documents, and compliance materials to support audits and internal review needs. • Partner with internal stakeholders to gather financial details, resolve discrepancies, and improve visibility into grant performance. • Assist with forecasting future grant expenses and identifying potential budget variances before they affect program delivery.
2026-10-19T00:00:00Z

Account Management Specialist Customer Service

Oakland, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
We are seeking an Account Management Specialist to provide exceptional customer service, support client accounts, and build strong business relationships.Responsibilities:<ul><li>Serve as the main point of contact for assigned customer accounts</li><li>Respond to client questions regarding orders, services, and account activity</li><li>Coordinate with internal teams to resolve issues</li><li>Maintain accurate account records and documentation</li><li>Support account reviews and reporting</li><li>Ensure a high level of customer satisfaction</li></ul>
2026-10-17T00:00:00Z

Deal Coordinator

Menlo Park, CA
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-10-19T00:00:00Z

Account Service Associate

Sunnyvale, CA
onsite
Temporary / Contract
32.3 - 37.4 USD / Hourly
We are looking for an Account Service Associate to support key account operations for a financial services team in Sunnyvale, California. This Long-term Contract position is ideal for someone who combines strong analytical skills with a service-oriented approach and can manage detailed transactional work with accuracy. The role involves assisting with account administration, member support, reporting activities, and compliance-related processes while contributing to smooth day-to-day operations. Responsibilities: • Perform recurring reviews and operational checks to verify account accuracy, identify discrepancies, and maintain compliance with internal standards. • Address member questions related to account eligibility, required paperwork, and general account details with professionalism and clear communication. • Prepare and submit Adult Protective Services reports in accordance with established guidelines and documentation requirements. • Assist with unclaimed property activities by updating records and maintaining information within escheatment tracking tools. • Support the handling of decedent accounts, including ownership changes, account updates, and closure processing as needed. • Process account transactions such as contributions, distributions, and withholding election updates with careful attention to detail. • Compile and produce weekly rate and fee schedules to support ongoing account servicing and reporting needs. • Contribute to special assignments and help maintain procedural documentation, reference materials, and job aids for the team.
2026-10-20T00:00:00Z

Program Coordinator

Menlo Park, CA
onsite
Temporary / Contract
51 - 61 USD / Hourly
We are looking for a Program Coordinator to support cross-functional initiatives that strengthen operations, service delivery, and stakeholder engagement in Menlo Park, California. This Long-term Contract position is ideal for someone who can coordinate multiple projects, keep teams aligned, and ensure programs move forward with clear documentation and consistent communication. The role partners with clinical, administrative, and service teams to help organize workflows, support business development efforts, and contribute to a high standard of customer service. Responsibilities: • Coordinate projects that enhance departmental operations and support program growth by defining goals, tracking progress, and keeping stakeholders informed. • Organize meetings and working groups to address operational needs, document outcomes, and distribute follow-up communication to relevant teams. • Support care coordination activities by understanding service workflows and helping facilitate patient-related inquiries and visit logistics when needed. • Oversee the development and distribution of marketing collateral, event materials, and other communications for internal and external audiences. • Assist with vendor, consultant, and contractor engagement by supporting evaluation, selection, and coordination processes. • Monitor program activities for adherence to organizational, hospital, and university policies through quality review and process oversight. • Analyze existing business processes, document findings, and recommend improvements that help achieve project objectives. • Build productive relationships with customers, clients, vendors, and community partners while representing the organization in an attentive and inclusive manner.
2026-10-20T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-09-30T00:00:00Z

Administrative Coordinator

Moraga, CA
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently. Administrative Coordinator Responsibilities:• Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.• Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.• Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.• Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.• Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.• Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.• Process or track rental-related payments and help ensure property operations remain organized and on schedule.• Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered.
2026-10-19T00:00:00Z

Administrative Coordinator

San Mateo, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half has a very fun and exciting job opportunity with one of top clients in San Mateo. Our client is seeking an energetic, organized, and customer-focused Event Coordinator to support the planning and execution of events at a busy private event y venue in San Mateo. This role will work closely with clients, vendors, staff, and event teams to ensure events are organized, well-coordinated, and delivered with a high level of service. The ideal candidate is personable, detail-oriented, and comfortable managing multiple moving pieces in a fast-paced event environment. This is a hands-on opportunity for someone who enjoys working with people, coordinating logistics, and helping create memorable guest experiences. Key Responsibilities<ul><li>Coordinate the planning and execution of weddings, parties, corporate events, fundraisers, and other private functions.</li><li>Serve as a primary point of contact for clients throughout the event planning process.</li><li>Communicate with clients regarding event details, menus, guest counts, timelines, setup requirements, and special requests.</li><li>Coordinate event logistics with catering staff, kitchen teams, vendors, and venue personnel.</li><li>Prepare and maintain event schedules, timelines, floor plans, guest counts, and other event documentation.</li><li>Assist with room setup, tables, seating arrangements, décor, signage, and event materials.</li><li>Conduct event walkthroughs and help ensure the venue is prepared prior to guest arrival.</li><li>Monitor events during execution and quickly address questions, changes, or unexpected issues.</li><li>Coordinate food and beverage service to ensure timing and presentation meet client expectations.</li><li>Assist with vendor coordination, deliveries, rentals, entertainment, and other event-related services.</li><li>Help manage event-related administrative tasks, including invoices, deposits, contracts, and client communications.</li><li>Maintain a professional, welcoming presence and provide exceptional customer service throughout each event.</li><li>Assist with post-event breakdown, inventory, and ensuring the venue is left organized and ready for the next event.</li><li>Support additional administrative and operational needs as required.</li></ul>
2026-10-16T00:00:00Z

Administrative Coordinator

San Mateo, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a Contract Administrative Coordinator to support client services operations in San Mateo, California. This position serves as a key point of contact for visitors and callers while helping keep front office and intake activities organized, responsive, and welcoming. The role requires strong bilingual communication in English and Spanish, as many community members prefer services in Spanish. This individual will also contribute administrative support across the department and provide flexible assistance during seasonal programs and special events. Responsibilities: • Coordinate appointments, manage calendars, and help maintain an efficient daily schedule for client services activities. • Oversee reception and front desk operations by greeting visitors, responding to inquiries, and directing clients to the appropriate resources in English and Spanish. • Handle core administrative work such as data entry, document scanning, digital file management, records upkeep, and preparation of requested reports. • Maintain office readiness by monitoring supplies, supporting shared equipment, and helping keep common work areas safe, orderly, and well maintained. • Provide intake support when needed, including gathering information, assisting with basic service navigation, and connecting clients with relevant programs. • Support department staff with day-to-day coordination tasks and collaborate with leadership to improve administrative workflows and office processes. • Assist with seasonal holiday initiatives and other special events, including occasional early morning, evening, weekend, or holiday coverage as assigned. • Help guide and support volunteers assigned to programs or event-related activities when supervision assistance is needed. • Travel between organizational sites as required to provide administrative and program support.
2026-10-20T00:00:00Z

Accounts Receivable Analyst

Union City, CA
onsite
Temporary to Hire
38 - 42 USD / Hourly
We are looking for an Accounts Receivable Analyst to join a manufacturing organization in Union City, California on a contract basis with the potential for a permanent position. This position supports daily receivables operations, trade promotion accounting, and core close activities while helping maintain accurate financial records. The ideal candidate is comfortable working across accounting and sales-related processes, investigating payment issues, and using data to improve visibility into deductions and outstanding balances. This position is based onsite in Union City, CA. Responsibilities:• Review customer deductions and promotional claims, confirm proper backup, and align transactions with approved trade programs.• Record incoming payments, apply cash accurately, and reconcile customer accounts to maintain current and reliable receivable balances.• Investigate shortages, chargebacks, credits, and disputed items by coordinating with customers and internal business partners to resolve open issues.• Track aging trends and support collection efforts to reduce overdue balances while preserving strong customer relationships.• Prepare and post accounting entries related to deductions, discounts, accruals, commissions, and other assigned financial activity.• Reconcile accounts such as accounts receivable and other balance sheet items, researching variances and correcting discrepancies as needed.• Assist with month-end and year-end close by validating account activity, supporting accruals, and contributing to accurate financial reporting.• Maintain data within trade promotion and related accounting systems, including customer, pricing, product, and accrual information.• Contribute to audit support and process improvement initiatives that strengthen receivables controls and deduction management.• Analyze spending patterns and exceptions tied to promotional programs, providing insight into budget alignment and unusual variances.
2026-10-14T00:00:00Z

Accounts Payable Specialist

Danville, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Put your accounting skills to work with Robert Half’s Full-Time Engagement Professionals (FTEP) practice as an Accounts Payable Specialist. Support diverse client projects, manage daily AP/AR activities, maintain accurate financial records, and ensure timely vendor payments—all while gaining experience across different business environments. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-10-08T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
28.5 - 32.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist! Support diverse client projects, manage daily AP/AR operations, maintain accurate financial records, and ensure timely vendor payments while enjoying full-time stability and opportunities for continued professional growth. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-10-15T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Temporary / Contract
28 - 37 USD / Hourly
Accounts Payable Specialist Employment Type: Contract and Contract Ready for a role where your accuracy and organization truly make an impact?Robert Half is partnering with a growing company seeking an experienced Accounts Payable Specialist to join a collaborative and fast-moving team. This is a great opportunity for someone who enjoys managing the full AP process, solving problems, and keeping operations running smoothly behind the scenes.If you’re someone who thrives in a detail-driven role, enjoys working with vendors and internal teams, and takes pride in accurate and timely payment processing, we’d love to connect with you. What You’ll Be Doing<ul><li>Process a high volume of invoices, expense reports, and vendor payments accurately and efficiently</li><li>Review and verify invoice details, approvals, coding, and supporting documentation</li><li>Reconcile vendor statements and investigate discrepancies to ensure timely resolution</li><li>Maintain accurate accounts payable records and organized documentation</li><li>Communicate with vendors regarding payment status, questions, and account issues</li><li>Assist with weekly check runs, ACH payments, and other disbursement activity</li><li>Support month-end close by preparing reports and reconciling AP-related accounts</li><li>Partner with accounting and operations teams to improve workflow and maintain accuracy</li><li>Help ensure compliance with company policies and internal controls</li></ul>
2026-10-02T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary to Hire
21 - 26 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment operations for a growing team. This contract opportunity with permanent potential is ideal for someone with strong accounts payable experience who can work accurately, stay organized, and manage multiple deadlines in a fast-paced environment. The role focuses on maintaining timely vendor payments, ensuring proper invoice coding, and helping keep financial records accurate and up to date. Responsibilities:• Enter and review vendor invoices in NetSuite with close attention to accuracy and completeness.• Assign correct general ledger coding to invoices and verify supporting documentation before processing.• Coordinate three payment cycles each week, including both check and ACH disbursements.• Reconcile payment details and resolve invoice discrepancies by working with vendors and internal stakeholders.• Maintain organized accounts payable records and ensure transactions are documented for audit readiness.• Monitor outstanding payables and help prioritize payments according to due dates and business needs.• Support improvements to accounts payable workflows and assist with system-related tasks within NetSuite as needed.
2026-10-14T00:00:00Z

Accounts Payable Specialist

Livermore, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Accounts Payable Specialist to support a busy accounting team in California. This Contract position is well suited for an organized individual who can manage a high volume of invoice and payment activity with accuracy and strong follow-through. The ideal candidate brings solid accounts payable experience, communicates effectively with vendors and internal partners, and stays organized while meeting deadlines in a fast-paced environment. Responsibilities: • Process vendor invoices from receipt through posting, ensuring accurate account coding and timely entry into the system. • Reconcile vendor-related balances and confirm supporting invoices are matched appropriately to purchase orders before payment. • Execute payments through check runs, ACH transactions, and wire transfers in accordance with internal controls and payment schedules. • Review employee expense submissions for completeness, policy compliance, and proper documentation prior to reimbursement. • Investigate billing issues and resolve discrepancies by working directly with vendors and internal departments. • Respond promptly to questions regarding invoice status, payment timing, and account details while maintaining clear communication. • Maintain orderly accounts payable files and supporting records to ensure documentation is complete and easy to retrieve. • Assist with reporting activities and account reconciliations to support accurate month-end and ongoing financial review.
2026-10-20T00:00:00Z

Accounts Payable Specialist

San Jose, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an Accounts Payable Specialist to support the daily financial operations of a school in California. This contract-to-permanent opportunity is ideal for someone who brings strong accuracy, sound judgment, and the ability to manage multiple payment priorities in a structured accounting environment. The person in this role will help ensure vendors are paid on time, records are maintained properly, and accounts payable activities align with internal policies and month-end deadlines. Responsibilities:• Oversee the complete accounts payable cycle, from entering invoices and assigning proper accounting codes to preparing payments for release.• Examine incoming invoices for accuracy, required approvals, and adherence to established financial procedures before processing.• Match purchase orders, invoices, and receiving support when applicable to confirm that charges are valid and properly documented.• Apply expenses to the correct general ledger accounts and departmental budgets to support accurate financial reporting.• Reconcile vendor statements, research payment differences, and resolve outstanding issues in a timely and thorough manner.• Prepare check runs, ACH transactions, and other approved disbursements while maintaining payment schedules for recurring obligations.• Maintain organized vendor files and respond to questions related to invoice status, payment timing, and account details.• Support month-end activities by assisting with accrual entries, account reconciliations, and documentation needed for closing procedures.• Work closely with faculty, staff, and department administrators to secure approvals and clarify discrepancies tied to purchases and invoices.• Preserve complete financial documentation for audit readiness and assist with related accounting or administrative duties as business needs evolve.
2026-10-18T00:00:00Z

Accounts Payable Specialist

Oakland, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Accounts Payable Specialist to join a detail-oriented services organization in Oakland, California. This contract-to-permanent opportunity is ideal for someone who brings strong full-cycle AP experience, sound accounting judgment, and the ability to thrive in a fast-paced office environment. The position plays an important role in maintaining accurate financial records, supporting project-related cost tracking, and ensuring vendors are paid correctly and on schedule. This position is based onsite in Oakland. Responsibilities:• Manage the complete accounts payable cycle, from invoice receipt through final payment, while maintaining accuracy and timeliness.• Examine vendor and consultant invoices for proper authorization, correct coding, contract alignment, and appropriate project cost distribution.• Investigate and resolve billing discrepancies by coordinating with internal teams and external vendors to ensure clean and accurate records.• Prepare and process payment batches, including check runs and electronic payments, in accordance with company procedures and deadlines.• Reconcile vendor statements and maintain up-to-date account balances by addressing outstanding items promptly.• Maintain vendor files, including tax documentation and insurance records, to support compliance and audit readiness.• Assist with year-end reporting requirements, including the preparation of 1099-related documentation and supporting records.• Contribute to month-end and year-end close activities, including AP reporting, account support, and project accounting coordination.• Organize accounts payable files and monitor shared accounting communications to ensure documentation is complete and accessible.
2026-10-12T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist! Support diverse client projects, manage daily AP/AR operations, maintain accurate financial records, and ensure timely vendor payments while enjoying full-time stability and opportunities for continued professional growth. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities· Process a high volume of vendor invoices accurately and in a timely manner.· Review invoices for proper approval, coding, and supporting documentation.· Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.· Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.· Maintain vendor records, including W-9s, payment instructions, and account updates.· Respond to vendor and internal stakeholder inquiries in a professional and timely manner.· Support month-end close by preparing AP accruals, reconciliations, and related reports.· Assist with process improvement initiatives, audit support, and special accounting projects as needed.· Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.
2026-10-15T00:00:00Z

81 results for Account Coordinator in Palo Alto, CA