12 results for Office Assistant in Palm Springs, CA

Administrative Assistant

San Diego, CA
onsite
Contract / Temporary to Hire
22.00 - 26.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. In this role, you will play a pivotal part in ensuring smooth office operations, supporting leadership, and maintaining a welcoming and detail-oriented environment for staff and visitors. The ideal candidate thrives in a dynamic setting and demonstrates exceptional organizational and communication skills. Responsibilities:• Greet and check in visitors, oversee front-door access, and ensure a positive reception experience.• Manage and respond to communications in a shared inbox, routing inquiries as necessary.• Maintain team calendars, schedules, and action items to support alignment and timely progress.• Track and order office supplies, ensuring inventory is consistently stocked and organized.• Organize weekly in-office events, including planning, setup, ordering items, and post-event clean-up.• Prepare welcome kits for new employees, including equipment and branded materials.• Provide administrative support to leadership and various departments as needed.• Act as the primary point of contact for day-to-day office operations and general assistance.• Uphold confidentiality and sound judgment in all interactions with staff.• Ensure all tasks are completed with precision and attention to detail.
2026-02-20T00:48:45Z

Office Operations Coordinator

San Marcos, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
The Office Operations Coordinator position is ideal for someone who enjoys creating systems, supporting teams, and ensuring that day-to-day office operations run with precision and consistency.This role is far more strategic than a traditional office support position. The Operations Coordinator will act as a central hub for internal coordination, helping departments communicate effectively, ensuring administrative processes run smoothly, and maintaining an organized and productive office environment. Successful candidates understand that operational excellence requires both structure and adaptability. They enjoy working behind the scenes to create processes that allow others to perform at their best. This position requires someone who is naturally organized, proactive in solving problems, and capable of balancing multiple responsibilities at once. The company is seeking a professional who takes pride in maintaining a well-run workplace and understands the impact that strong administrative infrastructure has on organizational success. If you enjoy supporting teams and improving processes, this role offers a rewarding opportunity to contribute meaningfully to a growing organization.Key Responsibilities<ul><li>Coordinate daily office operations and administrative functions</li><li>Manage vendor relationships and office services</li><li>Support internal meetings, projects, and team initiatives</li><li>Maintain office policies, documentation, and procedures</li><li>Assist leadership with operational reporting and planning</li></ul>
2026-03-05T19:48:44Z

Executive Assistant

Carlsbad, CA
onsite
Temporary
32.00 - 36.00 USD / Hourly
A fast-growing life sciences organization in Carlsbad is seeking a highly polished, proactive Executive Assistant to provide comprehensive support to senior leadership. This is a high-trust, high-impact position that requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is calm under pressure, detail-obsessed, and thrives in environments where priorities shift quickly. What You’ll Own<ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate high-level meetings, board prep, and leadership offsites</li><li>Prepare executive-ready presentations, reports, and briefing materials</li><li>Screen and prioritize communications on behalf of leadership</li><li>Arrange detailed domestic and international travel itineraries</li><li>Track key initiatives and follow up on action items</li><li>Maintain highly confidential files and communications</li><li>Partner cross-functionally with finance, HR, and operations teams</li></ul>
2026-02-21T00:28:44Z

Office Administrator

Vista, CA
onsite
Temporary
23.50 - 25.50 USD / Hourly
Robert Half is recruiting an Office Administrator for a manufacturing/engineering firm in Vista. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.What You’ll Do<ul><li>Run day‑to‑day front office: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.</li><li>Support leadership with calendar, travel, meeting logistics, and presentation prep.</li><li>Assist AP/AR: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.</li><li>Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).</li><li>Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).</li><li>Plan team events, all‑hands, and communications; keep the culture organized and upbeat.</li><li>Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.</li><li>Jump into special projects—process clean‑ups, form templates, and light HR admin.</li></ul>
2026-03-02T18:52:48Z

Executive Assistant

Carlsbad, CA
onsite
Temporary
34.00 - 36.00 USD / Hourly
Robert Half is supporting a rapidly growing biotech organization in San Diego seeking an exceptional Executive Assistant to provide high-level support to C‑suite leaders. This role is perfect for someone who thrives in a fast-moving, mission-driven environment and enjoys being the organizational backbone behind scientific and business initiatives. What You’ll Do<ul><li>Provide executive-level calendar management, meeting coordination, and complex scheduling</li><li>Prepare board materials, executive presentations, and confidential documents</li><li>Manage travel arrangements, itineraries, expense reports, and logistics</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Coordinate cross-functional meetings, timelines, and follow-up actions</li><li>Support onboarding, HR coordination, and team culture initiatives for executive teams</li><li>Assist with special projects, strategic operations tasks, and process improvements</li><li>Maintain professionalism, confidentiality, and judgment while managing competing priorities</li></ul>
2026-02-24T17:48:41Z

Assistant Controller

Fontana, CA
onsite
Permanent
100000.00 - 135000.00 USD / Yearly
We are looking for an experienced Accounting Manager / Assistant Controller specialist to join our client's team in Fontana, California. In this role, you will play a key part in managing financial operations, streamlining processes, and providing insightful financial analysis to support strategic decision-making. If you excel in problem-solving, thrive in dynamic environments, and have a strong background in accounting and manufacturing, we encourage you to apply. Responsibilities:• Prepare and analyze financial statements, including balance sheets, income statements, and cash flow reports, ensuring compliance with accounting standards.• Reconcile accounts and resolve discrepancies to maintain the accuracy and integrity of financial data.• Conduct detailed financial analyses to evaluate profitability and performance, providing actionable insights for management.• Assist in the creation of annual budgets and forecasts, recommending strategies to optimize costs and improve efficiency.• Implement and monitor internal controls to safeguard assets and ensure adherence to regulatory and company policies.• Support audit processes by preparing necessary documentation and addressing auditor inquiries.• Collaborate with cross-functional teams to refine work processes and achieve organizational objectives.• Utilize advanced Excel skills and financial systems to manage data, generate reports, and enhance operational efficiency.• Take ownership of pricing strategies, ensuring alignment with company goals and market conditions.• Mentor and guide accounting staff, fostering a culture of accuracy and attention to detail.
2026-02-28T01:04:06Z

HR Assistant

Oceanside, CA
onsite
Temporary
23.00 - 28.00 USD / Hourly
A leading manufacturing and production company in San Diego is seeking a reliable, organized, and proactive HR Assistant to support their rapidly growing workforce. This role is perfect for someone who enjoys structure, problem-solving, and partnering with both office and warehouse teams.What You’ll Do<ul><li>Support recruiting efforts: posting jobs, screening applicants, scheduling interviews</li><li>Assist with onboarding, safety trainings, and facility orientation</li><li>Maintain employee files, I-9s, and compliance documents</li><li>Track attendance, performance reviews, and disciplinary documentation</li><li>Update HRIS, spreadsheets, and company logs</li><li>Assist with workers' comp reporting and safety compliance</li><li>Act as a point of contact for employees needing HR guidance</li></ul>
2026-02-23T19:23:40Z

HR Assistant

Escondido, CA
onsite
Temporary
22.00 - 27.00 USD / Hourly
Our client, a respected healthcare organization serving communities across San Diego County, is looking for a compassionate and detail-oriented HR Assistant to support their HR operations. This is a fantastic opportunity for someone passionate about people, patient care, and administrative excellence within a mission‑driven environment. What You’ll Do<ul><li>Assist with onboarding and offboarding tasks</li><li>Support credentialing, compliance tracking, and employee file maintenance</li><li>Coordinate new hire orientations and training scheduling</li><li>Process HR documents, forms, and confidential personnel updates</li><li>Help manage HR inbox, employee inquiries, and HRIS data entry</li><li>Assist with payroll prep, timesheet collection, and corrections</li><li>Support benefits administration, open enrollment, and leave-of-absence documentation</li><li>Maintain employee records in alignment with healthcare regulatory standards</li></ul>
2026-02-23T19:23:40Z

Accounting Assistant

Fallbrook, CA
onsite
Temporary
23.00 - 28.00 USD / Hourly
Mission-driven and detail-accurate? Join a community-focused nonprofit supporting local programs in youth services, education, and housing. As an Accounting Assistant, you’ll be the backbone of daily accounting operations—AP/AR support, receipts, and reconciliations—with mentors who will help you advance. What You’ll Do<ul><li>Accounts Payable: invoice intake, coding, approvals routing, check/ACH runs</li><li>Accounts Receivable: receipts application, deposit prep, basic collections follow-up</li><li>Expense reports and credit card reconciliations; ensure coding against grants/programs</li><li>Filing (digital/physical), vendor maintenance, W‑9s; assist with 1099 prep</li><li>Support month-end with simple JEs, prepaid schedules, and bank reconciliations</li><li>Maintain tidy documentation for audits and grant reporting</li><li>Partner with program managers to confirm grant coding and documentation</li></ul>
2026-02-23T19:33:44Z

Office Administrator

Vista, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
A respected manufacturing/engineering company in Vista is adding a highly organized, hands‑on Office Administrator to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver. What You’ll Do<ul><li>Lead front office operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.</li><li>Support purchasing with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.</li><li>Assist accounting with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.</li><li>Coordinate travel, calendars, meeting logistics, and on‑site events for leadership.</li><li>Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).</li><li>Prepare reports and spreadsheets for leadership; help improve processes and forms.</li><li>Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.</li><li>Back up HR admin tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.</li></ul>
2026-02-27T00:48:45Z

Full Charge Bookkeeper

Palm Springs, CA
onsite
Permanent
70000.00 - 85000.00 USD / Yearly
We are seeking an experienced Full Charge Bookkeeper to oversee financial operations for our hospitality-focused organization in Palm Springs, California. The ideal candidate possesses strong attention to detail, exceptional organizational skills, and thrives collaborating with internal teams and external partners. A proven track record in accounting and financial management within hospitality or HOA environments is highly preferred.Responsibilities:<ul><li>Manage and oversee daily accounting operations, ensuring accuracy and compliance with financial standards.</li><li>Perform detailed bank reconciliations and maintain transaction records.</li><li>Prepare and analyze balance sheets, general ledgers, and other financial reports.</li><li>Lead month-end and year-end closing processes.</li><li>Collaborate with external auditing teams for annual fiscal audits.</li><li>Provide financial insights at board and finance meetings.</li><li>Work closely with shareholders and stakeholders to manage financial reporting and compliance.</li><li>Utilize intermediate Excel skills to analyze and organize financial data.</li><li>Ensure financial processes align with hospitality and HOA industry standards.</li><li>Provide guidance and support to an assistant; foster a productive and collaborative team environment.</li></ul>If you are ready to advance your career in a dynamic hospitality organization, apply today by sending your resume
2026-03-03T18:18:42Z

Administrative Project Coordinator

Escondido, CA
onsite
Temporary
28.00 - 33.00 USD / Hourly
This position sits at the intersection of administration and project management, providing essential coordination that keeps projects on schedule and teams aligned. You will work closely with project managers, leadership teams, and cross-functional departments to track progress, coordinate communication, and ensure deadlines are consistently met. The ideal candidate recognizes that successful projects require strong organizational discipline, clear communication, and the ability to anticipate potential challenges before they arise. By maintaining accurate documentation, coordinating schedules, and facilitating team collaboration, you will help ensure that projects are executed smoothly from start to finish. This opportunity is particularly well suited for administrative professionals who are looking to expand their career into project management, operations, or business coordination roles. It offers meaningful exposure to organizational strategy and the opportunity to contribute to high-impact initiatives.Key Responsibilities<ul><li>Coordinate project schedules, timelines, and documentation</li><li>Prepare reports and status updates for leadership</li><li>Organize meetings and track project milestones</li><li>Maintain project records and administrative documentation</li><li>Support cross-department communication and coordination</li></ul>
2026-03-05T19:54:03Z