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6 results for Office Assistant in Palm Springs, CA

Office Manager

Pauma Valley, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are currently recruiting for an administrative leadership opportunity with a local organization. This position will support executive leadership and a governing board while overseeing a variety of administrative, HR/payroll, financial, records, and compliance-related functions.This is a contract opportunity that can fluctuate in hours. <ul><li>Coordinate Board meetings, including agendas, staff reports, supporting materials, meeting logistics, and official minutes</li><li>Maintain Board and organizational records, including resolutions, ordinances, policies, agreements, and other official documents</li><li>Assist with compliance requirements, public notices, records requests, and document retention</li><li>Provide high-level administrative and executive support, including calendar management, correspondence, research, and follow-up</li><li>Serve as a point of contact for customers, vendors, residents, partner agencies, and the general public</li><li>Support payroll, timekeeping, employee benefits, onboarding, offboarding, and HR administration</li><li>Assist with accounts payable, accounts receivable, invoicing, purchasing, reconciliations, budgeting, and audit support</li><li>Coordinate recurring reports, regulatory filings, compliance deadlines, and administrative schedules</li><li>Maintain confidential personnel, financial, legal, and organizational records</li><li>Assist with website updates, public communications, notices, and other organizational materials</li><li>Attend occasional evening Board meetings and adjust schedules as needed for payroll, audits, meetings, or other deadlines</li></ul>
2026-07-22T00:00:00Z

Administrative Assistant

Highland, CA
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily departmental operations in San Bernardino, California. This Contract position offers part-time hours and is ideal for someone who can manage communications, coordinate meetings, and keep administrative tasks moving efficiently. The role requires strong organization, effective written communication, and the ability to follow through on requests with accuracy and consistency. Responsibilities: • Prepare and distribute department communications for both internal teams and external audiences, ensuring messages are clear, accurate, and timely. • Coordinate board meeting logistics by arranging schedules, developing meeting agendas, and confirming materials are ready in advance. • Record thorough meeting notes, document action items, and monitor follow-up tasks through completion. • Compile, review, and organize information needed to create well-prepared presentations and supporting materials for board meetings and community-facing discussions. • Respond to requests for information promptly and track outstanding items to help maintain smooth department operations. • Provide front office and receptionist support, including answering inbound calls and directing inquiries appropriately. • Perform data entry and maintain administrative records with a high level of accuracy and attention to detail.
2026-07-21T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Valley Center employer is seeking an experienced Executive Assistant to support senior leadership. The ideal candidate will be highly professional, proactive, and capable of managing confidential information while maintaining exceptional attention to detail. This role offers the opportunity to work directly with executive leadership and contribute to the success of a growing organization.Key Responsibilities<ul><li>Manage executive calendars and scheduling</li><li>Coordinate board meetings and leadership presentations</li><li>Arrange travel and prepare detailed itineraries</li><li>Create reports, presentations, and meeting materials</li><li>Screen communications and prioritize requests</li><li>Track projects and deadlines</li><li>Handle confidential information with discretion</li><li>Support executive-level initiatives and strategic projects</li></ul>
2026-07-10T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations. Responsibilities: • Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing. • Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs. • Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy. • Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation. • Gather information and compile data for reports requested by leadership and program stakeholders. • Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed. • Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.
2026-07-22T00:00:00Z

Executive Assistant (Bilingual Japanese)

Valley Center, CA
onsite
Temporary / Contract
37 - 42 USD / Hourly
A growing international company is seeking an experienced Executive Assistant fluent in both Japanese and English to provide high-level administrative support to executive leadership across U.S. and Japan-based operations. This is an exciting opportunity for someone who enjoys working in a fast-paced, global environment where professionalism, discretion, and exceptional organizational skills are highly valued. The ideal candidate is proactive, resourceful, and capable of anticipating executive needs while managing multiple priorities with confidence. If you enjoy being a trusted business partner and thrive in an environment where no two days are alike, we'd love to hear from you. ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reporting</li><li>Schedule executive meetings, video conferences, and board presentations</li><li>Prepare reports, presentations, meeting agendas, and executive correspondence</li><li>Maintain confidential records and sensitive business information</li></ul>Administrative Operations<ul><li>Translate verbal and written communications between Japanese and English when needed</li><li>Coordinate meetings with international stakeholders and business partners</li><li>Track action items and project deadlines for executive leadership</li><li>Assist with event planning and company meetings</li><li>Support special projects and cross-functional initiatives</li></ul>
2026-07-14T00:00:00Z

Marketing Assistant

Riverside, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a Marketing Assistant to help keep the marketing team organized, responsive, and well-supported across a wide range of initiatives in Riverside, California. This role contributes to the smooth execution of campaigns, content development, digital communications, and event-related activities by maintaining essential resources and coordinating day-to-day workflow. The position works closely with marketing and creative team members to ensure materials remain accurate, accessible, and aligned with brand standards. Responsibilities: • Manage and refresh marketing templates, reference materials, and shared resources so the team can produce consistent, high-quality work efficiently. • Keep department records and content systems current by updating databases, project information, resumes, website materials, and other essential documentation. • Coordinate timelines, review steps, and file organization for proposals, campaigns, social posts, events, and related deliverables. • Support project execution by collecting input from internal stakeholders, monitoring task progress, and helping teams meet deadlines. • Partner with creative and design staff to organize digital assets, collateral, imagery, and supporting files for ongoing and future use. • Assist with planning and logistics for conferences and events, including materials preparation and production coordination. • Build and manage editorial and social media schedules that reflect campaign goals, firm priorities, and upcoming activities. • Draft, schedule, publish, and monitor digital content across social platforms and other channels while maintaining brand consistency. • Track engagement and campaign performance metrics to help inform content planning and improve marketing effectiveness.
2026-06-25T00:00:00Z