11 results for Executive Assistant in Palm Beach, FL

Administrative Assistant

Boca Raton, FL
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team in Boca Raton, Florida. This is a Contract to permanent position, offering an excellent opportunity to contribute to daily office operations and support various administrative functions. The ideal candidate excels in multitasking and is committed to maintaining a detail-oriented and efficient work environment. Responsibilities: • Manage and organize daily administrative tasks to ensure smooth office operations. • Handle inbound calls, directing inquiries to the appropriate departments. • Perform accurate data entry and maintain records of essential information. • Provide receptionist services, including greeting visitors and handling correspondence. • Coordinate schedules and appointments to support team productivity. • Assist in preparing and distributing documents, reports, and presentations. • Maintain office supplies inventory and place orders as needed. • Support the team with general office duties, ensuring a clean and organized workspace. • Collaborate with colleagues to improve workflow and administrative processes.
2026-03-13T00:00:00Z

Administrative Assistant

Jupiter, FL
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Jupiter, Florida. This role involves providing comprehensive administrative support to key executives, ensuring smooth day-to-day operations. While primarily an in-person position, there may be opportunities to work remotely one or two days a week. Responsibilities: • Manage schedules, appointments, and communications for executives, ensuring seamless coordination. • Handle inbound calls professionally and efficiently, directing inquiries to the appropriate departments. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Provide receptionist support by greeting visitors and handling front desk activities. • Use tools such as Outlook, Teams, and Concur to manage workflows and communications. • Assist with preparing reports, presentations, and other documentation as required. • Coordinate meetings and events, including booking venues and arranging logistics. • Maintain office supplies inventory and ensure the workspace remains organized. • Support various administrative tasks to enhance overall team productivity.
2026-03-11T00:00:00Z

Administrative Assistant

Hollywood, FL
onsite
Temporary
18 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This is a long-term contract position ideal for someone who excels in organizational tasks and thrives in a dynamic environment. The role involves supporting administrative operations to ensure the seamless execution of office activities and client interactions. Salesforce experience is required. Responsibilities:• Manage daily administrative tasks such as scheduling meetings, coordinating calendars, and organizing documentation.• Prepare tenant statement, reports, and assist with daily tenant issues.• Answer incoming calls with attention to detail and provide accurate information or redirect inquiries to appropriate departments.• Perform data entry tasks efficiently to maintain accurate and up-to-date records.• Utilize the Salesforce platform to support sales processes and maintain client account information.• Assist with sales support activities, including preparing reports and tracking client interactions.• Ensure smooth operation of office functions by maintaining supplies and addressing operational needs.• Collaborate with team members to streamline workflows and improve administrative efficiency.• Prepare and distribute correspondence, such as emails and memos, as required.• Provide additional support to management and team leaders as needed.
2026-03-13T00:00:00Z

Administrative Assistant

Lake Worth, FL
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to join our team in Lake Worth, Florida. This is a Contract to permanent position requiring a bilingual Spanish speaker who can efficiently handle administrative tasks and support daily office operations. The ideal candidate will possess strong organizational skills and be comfortable working in a small office environment. Responsibilities:• Manage general administrative tasks such as scheduling, filing, and organizing documents.• Answer incoming calls and provide excellent customer service to clients and visitors.• Perform data entry tasks accurately and maintain updated records.• Assist with receptionist duties, including greeting guests and handling inquiries.• Utilize Microsoft Office tools and basic Excel knowledge to complete assignments and reports.• Ensure the office runs smoothly by maintaining supplies and coordinating with vendors.• Support team members with various clerical duties as needed.• Communicate effectively in both Spanish and English to assist a diverse range of clients.• Maintain high standards while following a business casual dress code.• Adapt to the needs of a small office environment while contributing to a positive team atmosphere.
2026-03-13T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to join our team in Deerfield Beach, Florida. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and is passionate about delivering excellent customer service. The role involves supporting a busy medical practice with a variety of administrative tasks essential to its daily operations. Responsibilities: • Serve as the first point of contact at the front desk, welcoming patients and visitors professionally and courteously. • Handle incoming phone calls, directing inquiries appropriately and providing accurate information. • Manage patient scheduling, ensuring appointments are efficiently organized and updated. • Perform data entry tasks with precision, maintaining accurate records in electronic health and practice management systems. • Verify insurance information and assist with patient check-in and check-out processes. • Utilize electronic medical record (EMR) systems, such as Allscripts, to manage patient data effectively. • Support the practice with general administrative tasks to ensure smooth daily operations. • Maintain confidentiality and adhere to privacy regulations by signing a confidentiality agreement. • Collaborate with team members to provide coverage as needed and adapt to varying workloads. • Uphold a strong commitment to patient care and customer service in all interactions.
2026-03-13T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. This contract position is ideal for someone who thrives in a fast-paced environment and is skilled at managing multiple administrative tasks. The role will involve supporting various processes and ensuring efficient communication with vendors and internal teams. Responsibilities: • Input customer purchase order details accurately into the internal system. • Prepare worksheets for quotes and review purchase orders to ensure accuracy. • Record supplier quotes and maintain organized documentation within the system. • Organize and file important documents systematically for easy retrieval. • Monitor order acknowledgments and follow up on delayed deliveries. • Communicate with vendors to obtain pricing updates and check order statuses. • Manage inbound and outbound calls, addressing inquiries and resolving issues. • Support the Account Manager with additional tasks as needed.
2026-03-13T00:00:00Z

Administrative Assistant

Tequesta, FL
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Jupiter Inlet Colony, Florida. This is a part-time contract role requiring 15–20 hours per week, with responsibilities focused on providing essential support to the General Manager, Sales Manager, HR, and overall office operations. The ideal candidate will possess excellent organizational skills, strong multitasking abilities, and a meticulous approach to handling administrative tasks and confidential information. Responsibilities: • Perform data entry, filing, scanning, and proofreading of documents to ensure accuracy. • Create and manage reports using Microsoft Office Suite and Google Workspace tools. • Coordinate schedules, manage calendars, and arrange meetings for various team members. • Support bookkeeping tasks, including invoicing and inventory tracking, utilizing QuickBooks. • Process orders and provide administrative assistance to ensure smooth office operations. • Maintain organized and up-to-date records while handling sensitive information with discretion. • Monitor inventory levels to ensure adequate supplies are available and properly tracked. • Deliver attentive customer service to internal and external stakeholders. • Assist in general office management tasks to uphold a productive work environment.
2026-03-13T00:00:00Z

Legal Assistant

Sunrise, FL
onsite
Permanent
41600 - 48000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Sunrise, Florida. The ideal candidate should be bilingual in Spanish and English, with a strong commitment to accuracy and communication. This role involves working on pre-litigation and personal injury cases, with opportunities to expand into workers’ compensation matters. MUST have min 1-year Personal Injury and/or Workers Compensation exposure to be considered. Please send your resume to Stacey Lyons via LinkedIn for IMMEDIATE consideration. $20-24 per hour DOE, 100% in office!! Responsibilities:• Manage and maintain case files, ensuring all records and documentation are properly organized.• Communicate effectively with clients to gather necessary information and provide updates on case progress.• Prepare, review, and organize legal documents, including records, bills, and liens.• Draft letters and correspondence, including requests for reductions, with attention to detail.• Conduct e-filing and court filings as required for case management.• Coordinate and manage schedules, including calendar maintenance for court appearances and deadlines.• Collaborate with attorneys and other team members to ensure seamless case preparation and progression.• Learn and adapt to the firm’s procedures and protocols to ensure smooth workflow.• Assist with workers’ compensation cases as needed, following initial training in pre-litigation and personal injury.• Demonstrate reliability and punctuality in handling daily responsibilities.
2026-02-23T00:00:00Z

Administrative Assistant-Level 1 - Associate (0 - 5 Years)

North Palm Beach, FL
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Juno Beach, Florida. This long-term contract position involves providing comprehensive support to a department or group of professionals, ensuring smooth operations through effective documentation, scheduling, and compliance with established procedures. The role requires proficiency in data analysis, report preparation, and adherence to safety guidelines. Responsibilities: • Provide administrative support by managing correspondence, organizing schedules, and maintaining records. • Compile, analyze, and present data through charts, graphs, and tables for reports and presentations. • Prepare and validate documentation, ensuring compliance with company policies and procedures. • Handle document management tasks, including processing and organizing files in accordance with established standards. • Respond to routine inquiries and correspondence by following predefined processes. • Coordinate meetings, appointments, and other scheduling activities to support departmental needs. • Ensure compliance with safety guidelines and business processes in all tasks performed. • Assist in onboarding processes and hiring-related administrative tasks. • Monitor trends and analyze data for inclusion in reports. • Utilize Microsoft tools to create and edit business documents, presentations, and spreadsheets.
2026-02-17T00:00:00Z

Administrative Assistant-Level 1 - Associate (0 - 5 Years)

North Palm Beach, FL
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support to a team of professionals in Juno Beach, Florida. This is a Long-term Contract position that requires proficiency in administrative tasks, document management, and data analysis. The ideal candidate will exhibit strong organizational skills and have the ability to work collaboratively while maintaining compliance with established procedures and safety guidelines. Responsibilities:• Deliver administrative support to a team of project managers, ensuring smooth daily operations.• Compile, analyze, and present data in reports, charts, graphs, and tables to aid decision-making processes.• Draft and manage routine correspondence, ensuring all communication aligns with organizational standards.• Maintain accurate records and documentation while adhering to compliance and document management policies.• Schedule meetings, organize calendars, and coordinate activities in alignment with business processes.• Utilize Microsoft Office tools, including Excel, Outlook, Teams, and SharePoint, to streamline workflows.• Assist with onboarding and staffing processes, ensuring all procedures are followed effectively.• Support team members by managing expense accounts and validating project-related documentation.• Uphold safety guidelines and business policies during all administrative activities.• Engage in tasks that support a transition to project management, including familiarity with tools such as Procore or Unifier.
2026-03-12T00:00:00Z

Purchasing Assistant

Boca Raton, FL
onsite
Contract / Temporary to Hire
22.325 - 25.85 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to join our team in Boca Raton, Florida. This Contract to permanent position offers an excellent opportunity for an individual with experience in purchasing and inventory management to contribute to the success of our service-oriented organization. The ideal candidate will excel in data management, sales order processing, and communication with suppliers and internal teams. Responsibilities: • Accurately input and manage data within organizational systems to support purchasing and inventory processes. • Assist in the creation and tracking of sales orders, ensuring smooth delivery and fulfillment. • Collaborate with the Purchasing Manager to facilitate timely procurement of materials and services. • Conduct research on products and suppliers to identify cost-saving opportunities and improve efficiency. • Prepare detailed reports on purchasing activities, pricing trends, and inventory levels. • Support invoice processing by verifying invoices against corresponding orders and resolving discrepancies. • Maintain consistent communication with suppliers and internal departments to ensure alignment on purchasing needs. • Organize and prioritize multiple tasks effectively to meet deadlines and support team operations. • Perform general administrative duties, including filing, mail handling, and responding to inquiries. • Undertake additional responsibilities as assigned by management to meet departmental goals.
2026-03-13T00:00:00Z