31 Results for Administrative Coordinator Jobs in Pacifica, CA

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Property Coordinator

Daly City, CA
onsite
Temporary / Contract
55000 - 65000 USD / Yearly
DIRECT HIRE OPPORTUNITY!!! Robert Half is seeking an experienced Property Coordinator to provide administrative and operational support to a Property Manager overseeing a portfolio of commercial properties. This role is ideal for a highly organized professional with retail commercial real estate experience who enjoys working with tenants, vendors, and internal teams in a fast-paced environment. The Property Coordinator will play a key role in keeping property operations running smoothly, with responsibilities spanning vendor coordination, invoicing, tenant communication, maintenance, inspections, and administrative support. Key Responsibilities<ul><li>Support the Property Manager with the day-to-day administration and management of a commercial property portfolio.</li><li>Coordinate vendor bids and assist with contracts related to repairs, maintenance, and capital improvement projects.</li><li>Review, code, and process vendor invoices, job-cost documentation, and expense reclassifications.</li><li>Coordinate vendor work orders and follow up to ensure projects and maintenance requests are completed on time.</li><li>Coordinate annual property inspections, including fire systems, alarm systems, backflows, and other required inspections.</li><li>Open and close utility accounts as needed.</li><li>Coordinate vacancy cleanouts and maintain vacancy profiles.</li><li>Assist with maintaining Emergency Response Plans, including current contact information for first responders, tenants, utilities, and other key contacts.</li><li>Assist the Property Manager with annual budget preparation and related administrative tasks.</li><li>Coordinate travel arrangements and process expense reports.</li><li>Monitor and respond to daily cases submitted through the customer service platform.</li><li>Maintain strong, professional relationships with tenants through timely and effective verbal and written communication.</li><li>Leverage technology and emerging tools, including AI, to identify opportunities to improve efficiency, communication, and property operations.</li></ul>
2026-09-23T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
30 - 40 USD / Hourly
A San Francisco-based attorney is seeking a part-time Legal Administrative Assistant to help coordinate preparations for a significant criminal defense trial. The immediate need is for someone who can take ownership of trial-related logistics, manage changing priorities, and follow through on projects with limited oversight.The role is primarily remote, but the assistant must be available for occasional tasks in San Francisco, including touring potential accommodations for the trial team. Depending on the candidate’s experience and the attorney’s needs, the assignment may also include legal administrative, litigation, bankruptcy, or billing-related projects.Responsibilities<ul><li>Coordinate trial-team logistics, including sourcing and touring two townhouses near the trial location in San Francisco. </li><li>Help arrange internet service, supplies, and other practical needs for the trial accommodations. </li><li>Track assignments and deadlines, communicate with vendors and other contacts, and keep the attorney updated on progress. </li><li>Participate in Zoom meetings to learn the attorney’s processes and receive project-specific instructions. </li><li>Assist with litigation and trial-related administrative work as needed. </li><li>If experienced with legal document preparation, gather information from clients and prepare bankruptcy documents using attorney-provided forms or precedents. </li><li>If experienced with Excel or billing support, help organize business bank records and income information for tax and billing-related projects. </li></ul>
2026-09-24T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-05T00:00:00Z

Deal Coordinator

Menlo Park, CA
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-10-06T00:00:00Z

hr coordinator

Burlingame, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half is working with a well-established manufacturing and construction-focused company in Burlingame, CA. Our client is seeking a hands-on Part-Time HR Generalist to provide day-to-day human resources support across the organization. This is an excellent opportunity for an experienced HR professional who enjoys being a hands-on HR resource, working directly with employees and managers, and keeping HR processes organized and running smoothly. The ideal candidate will have experience working within an HRIS, preferably Rippling, and be comfortable handling a broad range of HR responsibilities including employee records, onboarding, payroll coordination, benefits administration, compliance, and employee support. Key Responsibilities<ul><li>Serve as a primary point of contact for employees regarding day-to-day HR questions and requests.</li><li>Manage and maintain accurate employee records within Rippling HRIS.</li><li>Process employee onboarding, offboarding, status changes, and other employee lifecycle transactions.</li><li>Coordinate new-hire onboarding, including required paperwork, I-9s, W-4s, policies, and system setup.</li><li>Maintain employee files and ensure HR documentation is accurate and up to date.</li><li>Assist with payroll-related activities and partner with payroll providers to resolve discrepancies.</li><li>Support benefits administration, including enrollments, changes, and employee questions.</li><li>Track employee time-off, leaves, and other employee status information.</li><li>Assist with recruiting, job postings, interview coordination, background checks, and new-hire preparation as needed.</li><li>Help administer company policies and ensure employees receive and acknowledge required documentation.</li><li>Support compliance with federal, state, and local employment regulations.</li><li>Assist with workers’ compensation, unemployment claims, and other employee-related matters.</li><li>Prepare HR reports, spreadsheets, and employee data as needed.</li><li>Partner with management on employee relations, performance issues, and workplace concerns.</li><li>Identify opportunities to improve HR processes, documentation, and overall employee experience.</li><li>Provide general administrative support to the HR function as needed.</li></ul>
2026-10-07T00:00:00Z

Shipping Coordinator

Fremont, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Shipping Coordinator to support logistics and distribution activities for a contract opportunity in Fremont, California. This role focuses on organizing outbound shipments, maintaining smooth material movement, and helping ensure shipping operations meet business and customer expectations. The ideal candidate brings hands-on logistics experience, strong coordination skills, and the ability to work effectively in a fast-paced manufacturing environment. Responsibilities: • Coordinate daily shipping and distribution activities to ensure materials and finished goods move accurately and on schedule. • Prepare and review shipment documentation, confirming that records are complete and aligned with customer and carrier requirements. • Work closely with internal teams, carriers, and warehouse personnel to arrange pickups, resolve delivery issues, and maintain shipment visibility. • Monitor shipping schedules and inventory movement to support efficient logistics execution and minimize delays. • Assist with customs-related paperwork and compliance processes for domestic and international shipments as needed. • Track shipments from dispatch through delivery and communicate status updates or exceptions to relevant stakeholders. • Support continuous improvement of shipping functions by identifying process gaps and recommending practical solutions. • Maintain organized logistics records and ensure transportation data is entered accurately in company systems.
2026-09-17T00:00:00Z

31 results for Administrative Coordinator in Pacifica, CA