9 results for Administrative Assistant in Pacific Palisades, HI

Part-Time Administrative Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
23.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.• Provide support with light accounting duties, including processing invoices and tracking expenses.• Prepare price quotes and assist with project-related documentation as needed.• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.• Maintain organized filing systems and ensure proper documentation for administrative processes.• Collaborate with team members to ensure operational efficiency and address any administrative needs.
2026-03-10T00:38:44Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
24.00 - 30.00 USD / Hourly
We are looking for a skilled Administrative Assistant to join a educational organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills. To apply for this role, please call us at (808) 531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Draft and prepare thorough correspondence, reports, and other documentation as needed.• Coordinate and collaborate with various departments to ensure seamless communication and workflow.• Provide support for fundraising initiatives by assisting with planning and execution.• Conduct research to gather relevant data and information for projects and reports.• Assist in organizing and managing events, including logistics and planning.• Compile and generate accurate reports to support organizational decision-making.• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.• Manage inbound calls and provide prompt and courteous responses to inquiries.• Maintain organized records and ensure all documentation is up-to-date.• Support office operations and contribute to the efficiency of administrative processes.
2026-02-27T18:34:03Z

Executive Assistant

Honolulu, HI
onsite
Temporary
27.00 - 29.00 USD / Hourly
We are searching for a highly organized and proactive Executive Assistant to support senior leadership within a leading hospitality organization in Honolulu. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. Preference will be given to Hawaii residents due to the nature of the work and onsite requirements. Applicants should be able to reliably commute or reside within the Honolulu region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Primary Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare correspondence, reports, and presentations for internal and external stakeholders.</li><li>Serve as a liaison between executives and internal departments, guests, and external partners.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage office supplies, process invoices, and assist with expense reporting.</li><li>Organize and support logistics for onsite/offsite meetings and events.</li><li>Anticipate needs and proactively solve administrative challenges as they arise.</li></ul>
2026-03-19T22:18:46Z

Legal Assistant

Honolulu, HI
onsite
Temporary
25.00 - 29.00 USD / Hourly
Our team is seeking a dedicated and detail-oriented Legal Assistant to support a busy real estate law practice in Honolulu. As a central part of our legal services team, you will provide a high level of administrative and client support, ensuring efficient office operations and excellent client experiences. Preference will be given to Hawaii residents due to the nature of the work and onsite requirements. Applicants should be able to reliably commute or reside within the Honolulu region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Key Responsibilities:<ul><li>Answer and manage multi-line phone systems, taking detailed messages and directing calls professionally and efficiently.</li><li>Deliver exceptional customer service to clients, vendors, and visitors both in person and over the phone.</li><li>Prepare, proofread, and format legal documents, correspondence, and reports.</li><li>Organize and maintain confidential client files, records, and case documentation.</li><li>Schedule meetings, maintain calendars, and coordinate appointments for attorneys.</li><li>Assist with document filing, court submissions, and other office administrative tasks as assigned.</li></ul>
2026-03-19T23:13:43Z

Office Assistant

Honolulu, HI
onsite
Temporary
24.70 - 28.60 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Welcome and direct inspectors and visitors with courtesy and respect.• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.• Ensure the office remains clean and compliant with regulatory standards.• Act as the primary point of contact for leadership during inspection activities.• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.• Support the team by maintaining accurate records and assisting with administrative duties.• Collaborate with staff to address any immediate needs during inspections.• Uphold the integrity and reputation of the organization during interactions with external parties.
2026-03-06T19:33:42Z

Administrative & Marketing Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
20.00 - 24.00 USD / Hourly
As a recruiter with Robert Half, we are excited to be hiring on behalf of a leading company in Honolulu, Hawaii for an Administrative/Executive Assistant with HR and Marketing responsibilities. This dynamic contract opportunity has the potential for permanent placement based on strong performance. In this multifaceted role, you’ll bring together your strengths in executive support, human resources, and marketing coordination to ensure seamless office operations and help drive company initiatives. We are looking for team members who are detail-oriented, proactive, and thrive in a collaborative, fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, travel arrangements, meeting logistics, and coordination of sensitive communications for senior leadership.</li><li>Partner with HR to manage onboarding, process payroll, maintain employee records, and support confidential HR functions.</li><li>Assist marketing efforts by preparing presentations, updating marketing collateral, managing email campaigns, coordinating events, and supporting social media content.</li><li>Oversee and maintain organized filing systems for both administrative and HR documentation.</li><li>Support daily office needs, ensuring supplies are stocked and facilities run smoothly; provide receptionist support and event logistics as needed.</li><li>Troubleshoot process issues, recommend workflow improvements, and help implement best practices across departments.</li><li>Manage inbound calls, coordinate project timelines, and ensure timely follow-up on key tasks.</li><li>Enter, track, and analyze data with a focus on accuracy and confidentiality.</li></ul>Preferred Qualifications:<ul><li>Prior experience supporting executives and/or HR teams</li><li>Exposure to marketing support duties, such as digital or event marketing</li><li>Strong organizational skills, attention to detail, and ability to juggle multiple priorities</li><li>Commitment to maintaining confidentiality and professionalism</li></ul>Preference will be given to candidates currently residing in Hawaii, due to the nature of the work. To be considered, please contact us today at 808-531-0800. This is a fantastic opportunity to work with a well-regarded local employer and advance your career in a supportive, growth-oriented environment.
2026-03-20T23:23:42Z

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840.00 - 54080.00 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-02-26T01:43:46Z

Litigation Legal Assistant

Honolulu, HI
onsite
Permanent
65000.00 - 80000.00 USD / Yearly
We are looking for a detail-oriented Litigation Legal Assistant to join our team in Honolulu, Hawaii. In this role, you will provide crucial support to attorneys by managing legal documentation, coordinating schedules, and ensuring compliance with court procedures. This position is ideal for someone who thrives in a fast-paced legal environment and is committed to delivering high-quality administrative and clerical support. To learn more about this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Prepare and process various legal documents including complaints, subpoenas, motions, and settlement agreements.• Manage electronic filings in both state and federal courts.• Coordinate the delivery of legal correspondence to clients, witnesses, court officials, and other attorneys via mail, fax, or courier.• Schedule appointments and monitor deadlines to ensure timely completion of tasks.• Assist with administrative tasks such as photocopying, organizing files, and maintaining case records.• Support attorneys in gathering and compiling information relevant to their cases.• Draft and format office memos and internal correspondence.• Conduct legal research and submit findings for attorney review and approval.• Complete and submit various forms for court proceedings, client applications, and trial requests.• Perform additional duties as needed to support the legal team and office operations.
2026-03-25T21:23:41Z

Sales Assistant

Honolulu, HI
onsite
Permanent
50000.00 - 62000.00 USD / Yearly
We are looking for a dedicated Sales Assistant to join a team in Honolulu, Hawaii. In this role, you will provide vital administrative and technical support to ensure smooth field operations and effective documentation management. The ideal candidate will thrive in a dynamic environment, excel in organizational tasks, and demonstrate strong attention to detail. If you are interested in this role, please contact Melissa at 808.452.0254 Job Duties:<ul><li>Create and share documentation, including manifests and profiles</li><li>Regularly maintain and update databases</li><li>Gather and organize operational reports, statistics, and visual data to support business activities.</li><li>Accurately file and manage documents within employee and client records.</li><li>Support recruitment efforts by scheduling interviews and handling related administrative tasks.</li><li>Address customer and employee inquiries, ensuring prompt and courteous resolution.</li><li>Provide coverage for select field positions when needed and appropriately trained.</li><li>Track inventory supplies and coordinate orders with management approval.</li><li>Perform additional tasks as assigned to help achieve organizational objectives.</li></ul>
2026-03-02T22:28:41Z