8 results for Proposal Specialist in Orange, CA

Collections Specialist

Orange, CA
onsite
Contract / Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced Collections Specialist to join our team in Orange, California. In this Contract to permanent position, you will play a pivotal role in managing client accounts and ensuring the timely collection of outstanding balances. The ideal candidate will bring exceptional organizational skills, a proactive attitude, and a customer-focused approach to resolving billing issues and maintaining accurate financial records. Responsibilities: • Investigate and resolve invoice discrepancies, payment shortfalls, and disputes by collaborating with internal teams such as billing and customer success. • Keep detailed records of collection activities, payment agreements, and customer interactions. • Analyze aging reports regularly and present updates on overdue accounts to management. • Conduct follow-ups on open accounts to minimize Days Sales Outstanding and improve cash flow. • Assist in applying and reconciling customer payments as needed. • Contribute to month-end closing processes by providing insights on delinquent accounts and expected recoveries. • Communicate professionally with clients while collecting payments and addressing concerns. • Support the team in maintaining compliance with company policies and financial procedures.
2026-03-13T00:00:00Z

Collections Specialist

Santa Ana, CA
onsite
Temporary
24 - 26 USD / Hourly
We are looking for a detail-oriented Collections Specialist to join our team in Santa Ana, California. This is a long-term contract position that offers the opportunity to work in a fast-paced environment, focusing on accounts receivables and collections within the construction industry. If you have a strong background in commercial collections and are skilled at resolving invoice discrepancies, this role could be an excellent fit for you. Responsibilities: • Manage high-volume outbound collection calls to suppliers and customers, ensuring timely payments and addressing outstanding balances. • Review subcontractor payment statements to identify and resolve discrepancies. • Analyze and verify invoices, including combinations of invoices, to maintain accurate records. • Investigate and resolve invoice and payment issues efficiently while maintaining clear and effective communication. • Monitor accounts receivable balances, ensuring accurate tracking and reporting. • Collaborate with internal teams to address payment concerns and maintain smooth processes. • Maintain detailed documentation of collection activities and communications for reference and reporting. • Build and maintain strong relationships with suppliers, customers, and vendors to facilitate effective collections. • Uphold focus and productivity in a fast-paced work environment, ensuring deadlines are met. • Utilize industry expertise to provide insights and solutions tailored to the construction sector.
2026-03-11T00:00:00Z

AP Specialist

Gardena, CA
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Gardena, California. In this Contract to permanent position, you will play a key role in managing full-cycle accounts payable operations, ensuring accuracy in financial records, and supporting month-end close processes. The ideal candidate will bring a strong background in accounting, proficiency in QuickBooks, and a detail-oriented approach to reconciliation and invoice processing. Responsibilities: • Manage end-to-end accounts payable processes, including coding, entering, and verifying invoices. • Perform bank and credit card reconciliations to ensure accurate financial reporting. • Prepare and post journal entries during month-end closing activities. • Utilize QuickBooks to maintain and update financial records with precision. • Oversee inventory reconciliation and manage vendor invoice processing. • Collaborate with team members to ensure timely payments and resolve discrepancies. • Supervise up to three staff members and provide guidance on accounts payable tasks. • Review outstanding invoices and follow up with vendors as necessary. • Generate and prepare checks for vendor payments. • Assist in maintaining compliance with financial policies and procedures.
2026-03-11T00:00:00Z

Operations Specialist

Long Beach, CA
onsite
Contract / Temporary to Hire
42.75 - 49.5 USD / Hourly
• Provide overall leadership in areas of operational performance, P&L management, customer relations, continuous improvement and staff development • Deliver clear expectations with regards to the role and responsibilities of your teams (Import, Export, Brokerage) and insure an engaging work environment • Assist the client services team by identifying and developing prospective clients • Develop new business • Regularly nurture relationships with agents and vendors • Oversee and assist with rates and quotes • Oversee and manage the overall billing process • Negotiate rates and services with various service providers at the local level • Establish departmental goals and measure performance by tracking of goals; streamline and improve on current procedures to create greater efficiencies • Ensure compliance with all legal and regulatory government entities (US CBP, US Department of Commerce, FMC, TSA, FDA, and all PGAs) • Build teams who are driven to speak with customers and providers to provide solutions-oriented customer service • Define, implement and drive logistics initiatives and ensure they are adhered to (i.e., use of strategic partners, pricing strategy, reporting, quoting tools and methods, etc.) • Ensure customs brokerage initiatives are adhered to (i.e., customs compliance procedures, use of Cargowise and other tools) • Liaison With Corporate Management • Maintain Fiduciary Trust (Control of Assets & Funds) • Oversee Daily Sales & Operations • 10+ years of experience in international freight forwarding and customs brokerage • 5+ years of experience in a management/supervisory role • Excellent interpersonal and communication skills, verbal and written • Cargowise Experience • Leadership Skills • Time management skills • Sales Related Experience • General OSHA and HR Knowledge • Progressive Management Experience (Min. 5 years) • Intermediate Computer Skills (Microsoft Office Suite) • Knowledge of Industry Regulations and Requirements
2026-03-13T00:00:00Z

Operations Specialist

Rowland Heights, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Operations Specialist to join our team in City of Industry, California. This contract-to-permanent position is ideal for a motivated, detail-oriented candidate with a strong background in import operations and customer service. The role requires a proactive individual who can manage complex shipments, collaborate with cross-functional teams, and ensure exceptional service delivery. Responsibilities: • Monitor and process customer orders for both international and domestic shipments, ensuring timely delivery and cost efficiency. • Provide detailed shipment updates and status reports to customers, agents, and overseas branch offices. • Handle a high volume of shipments, optimizing processes to improve operational efficiency. • Collaborate with the Operations Team and Operations Manager to support key functions and resolve issues. • Address and resolve customer complaints or problems promptly and effectively. • Negotiate with suppliers, vendors, agents, and customers to maintain strong business relationships. • Offer guidance and leadership to the Operations Team, sharing expertise to foster growth and teamwork. • Demonstrate a positive and collaborative attitude while contributing to team success.
2026-03-12T00:00:00Z

Operations Specialist

Torrance, CA
onsite
Contract / Temporary to Hire
33 - 35 USD / Hourly
Oversee overall warehouse operations, taking responsibility for effective management of labor, productivity, quality control, and safety initiatives. Ensure the delivery of high-quality warehouse services and maintain safe and efficient daily operations. Represent the branch in regulatory matters and drive improvement in operational procedures, systems, information flow, and business processes, with a focus on management reporting and identifying growth opportunities. Supervise team members in accordance with company policies and applicable laws. Lead and participate in projects related to warehouse services.Manage implementation and compliance with ISO certification requirements, provide training for warehouse staff, and maintain all ISO systems and associated documentation. This role requires thorough knowledge of and adherence to all company policies, regulations, and procedures. Key Responsibilities<ul><li>Lead, mentor, and manage the warehouse operations team, including support for both in-house and third-party customer business.</li><li>Serve as branch representative for ISO certification, providing training, and ensuring organization and maintenance of document control systems.</li><li>Implement and uphold procedures as outlined in the Quality Management System (QMS).</li><li>Oversee quality control and assurance processes within warehouse operations.</li><li>Develop, review, and approve operational instructions for warehouse activities.</li><li>Manage all aspects of forklift and heavy equipment rentals.</li><li>Promote safety by training team members, executing preventive and corrective safety actions.</li><li>Foster strong relationships with warehousing service customers.</li><li>Review, approve, and ensure timely submission of all operational invoices.</li><li>Act as the primary point of contact for customer concerns, accidents, or on-site incidents.</li><li>Drive process improvements to enhance efficiency and profitability.</li><li>Ensure internal systems and procedures meet standards of external certification bodies.</li><li>Organize and lead meetings with customers and internal teams as required.</li><li>Prepare written reports and presentations as directed by management.</li><li>Maintain appropriate staffing levels, provide team leadership, and monitor task completion and performance.</li><li>Oversee facility security, warehouse equipment, and enforce safety protocols.</li><li>Control and safeguard keys for warehouse equipment, doors, and docks.</li><li>Inspect and report any facility or inventory damage resulting from incidents or natural disasters, notifying management promptly.</li><li>Respond to irregularities outside regular business hours as needed, and take appropriate actions.</li><li>Prepare budgets and oversee warehouse financial performance against targets.</li><li>Partner with branch manager and sales team to attract new business clients, including preparing service presentations and quotations.</li><li>Assist with facility sourcing or closure as required by company directives.</li><li>Travel for client visits or to other company locations as needed.</li><li>Perform additional duties as assigned in relation to warehouse operations.</li><li>Conduct regular performance evaluations and provide feedback for team development.</li></ul>
2026-03-11T00:00:00Z

Contribution Specialist

Burbank, CA
onsite
Temporary
27.7115 - 35.08 USD / Hourly
A company in Burbank is in the need of a Contribution Specialist. The Contribution Specialist will play a key part in ensuring the accurate processing and reconciliation of employer-reported earnings and contributions. This long-term contract position offers the opportunity to build your expertise in financial services while contributing to the smooth operation of accounting functions. The role will be remote however the candidate must live within 40 miles of Burbank, California. Responsibilities:• Process routine contribution reports and payments with precision and efficiency.• Identify and resolve discrepancies, including missing data and mismatched entries.• Maintain timely posting of contributions while managing processing volumes.• Investigate and address underpayments or late submissions, preparing recovery claims when necessary.• Research and analyze earnings and eligibility impacts to recommend and implement corrections.• Provide assistance with data entry, file uploads, and documentation tasks.• Respond to employer inquiries, escalating unresolved issues with proper documentation.• Monitor processing workflows to meet daily production targets.• Collaborate with internal teams to clarify reporting formats and resolve irregularities.• Support audits and quality checks by identifying exceptions and documenting errors.
2026-03-14T00:00:00Z

Contribution Specialist

Burbank, CA
remote
Temporary
27 - 38.5 USD / Hourly
A company in Burbank is in the need of a Contribution Specialist. The Contribution Specialist will play a key part in ensuring the accurate processing and reconciliation of employer-reported earnings and contributions. This long-term contract position offers the opportunity to build your expertise in financial services while contributing to the smooth operation of accounting functions. The role will be remote however the candidate must live within 40 miles of Burbank, California. Responsibilities:• Process routine contribution reports and payments with precision and efficiency.• Identify and resolve discrepancies, including missing data and mismatched entries.• Maintain timely posting of contributions while managing processing volumes.• Investigate and address underpayments or late submissions, preparing recovery claims when necessary.• Research and analyze earnings and eligibility impacts to recommend and implement corrections.• Provide assistance with data entry, file uploads, and documentation tasks.• Respond to employer inquiries, escalating unresolved issues with proper documentation.• Monitor processing workflows to meet daily production targets.• Collaborate with internal teams to clarify reporting formats and resolve irregularities.• Support audits and quality checks by identifying exceptions and documenting errors.
2026-03-13T00:00:00Z