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44 results for Proposal Specialist in Orange, CA

Proposal Manager
  • Santa Monica, CA
  • onsite
  • Permanent
  • 85000.00 - 100000.00 USD / Yearly
  • <p>We are looking for a skilled Proposal Manager with experience in Civic and Transportation sectors, to join our team in Santa Monica, California. In this role, you will oversee the creation of high-quality proposals that effectively communicate our company’s capabilities and align with client requirements. Your expertise will be key in managing the proposal process, ensuring timely and accurate submissions, and collaborating closely with cross-functional teams.</p><p><br></p><p>Responsibilities:</p><p>• Lead the development and submission of comprehensive proposals, including responses to RFPs and other client requests.</p><p>• Collaborate with technical writers and subject matter experts to gather and refine proposal content.</p><p>• Ensure compliance with client specifications and industry standards throughout the proposal process.</p><p>• Manage the proposal schedule and deadlines, coordinating tasks across multiple teams.</p><p>• Utilize tools such as Adobe InDesign to create visually appealing and precise proposal documents.</p><p>• Review and edit technical content to ensure clarity, accuracy, and alignment with client needs.</p><p>• Develop templates and standardized processes to streamline future proposal creation.</p><p>• Conduct post-proposal evaluations to identify areas for improvement and optimize future submissions.</p><p>• Maintain a repository of proposal materials and resources for efficient use in future projects.</p><p>• Stay current with industry trends, particularly in civil engineering, to enhance proposal quality.</p>
  • 2025-09-20T22:18:54Z
Proposal Manager
  • Los Angeles, CA
  • onsite
  • Permanent
  • 75000.00 - 100000.00 USD / Yearly
  • We are looking for an experienced Proposal Manager to lead the development and management of high-quality proposals and presentations in the architecture, engineering, and construction industries. This role is dedicated entirely to proposal and interview pursuits, requiring exceptional organizational and communication skills to manage multiple deadlines and stakeholders. The ideal candidate thrives in a fast-paced environment and has a talent for translating technical content into persuasive messaging.<br><br>Responsibilities:<br>• Oversee the full lifecycle of proposal development, including planning, strategy, preparation, and submission.<br>• Collaborate closely with principals, project managers, and subject matter experts to craft compelling and client-focused content.<br>• Coordinate with communications coordinators and proposal specialists to ensure timely and accurate production of proposals.<br>• Manage multiple proposals simultaneously, balancing workload priorities and adhering to strict deadlines.<br>• Lead the preparation and coaching of teams for shortlist interviews and presentations.<br>• Develop proposals for a variety of projects, ranging from straightforward responses to complex design-build competitions and P3 initiatives.<br>• Ensure all proposal materials, including resumes, project sheets, and narratives, meet compliance standards and client requirements.<br>• Maintain a high level of attention to detail, ensuring consistency, grammar accuracy, and formatting.<br>• Facilitate effective communication across stakeholders to align on proposal strategies and deliverables.<br>• Adapt to shifting priorities in a dynamic, deadline-driven environment.
  • 2025-09-24T20:28:50Z
Grant Specialist
  • Los Angeles, CA
  • remote
  • Temporary
  • 25.00 - 40.00 USD / Hourly
  • Robert Half is seeking a detail-oriented Grant Specialist to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602.   Key Responsibilities:   Research and identify grant funding opportunities that align with organizational objectives.  Assist in preparing detailed and persuasive grant proposals, budgets, and application packages.  Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements.  Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives.  Maintain detailed records of grant-related activities, deadlines, and obligations.  Support post-award administration, including grant reporting, financial tracking, and amendments.  Develop strategies to enhance grant acquisition and improve efficiency in the application process.  Provide training to staff on regulations and compliance requirements for grant administration.
  • 2025-09-22T17:08:45Z
Administrative Coordinator
  • Manhattan Beach, CA
  • onsite
  • Contract / Temporary to Hire
  • 25.00 - 30.00 USD / Hourly
  • We are looking for an Administrative Coordinator to join our team in Manhattan Beach, California. In this role, you will support daily operations by managing schedules, handling inbound calls, and ensuring smooth administrative processes. This is a Contract-to-Permanent position within the retail industry, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for team members and organizational leaders.<br>• Answer and direct inbound calls in a detail-oriented and timely manner.<br>• Support scheduling needs, including appointments, meetings, and events.<br>• Provide administrative assistance to ensure efficient office operations.<br>• Collaborate with team members to maintain organization and workflow.<br>• Ensure accurate documentation and record-keeping for various tasks.<br>• Act as a point of contact for internal and external communications.<br>• Assist in tasks related to home health services, as needed.<br>• Identify opportunities to improve administrative processes.
  • 2025-09-12T21:08:45Z
Grant Manager
  • Los Angeles, CA
  • remote
  • Temporary
  • 35.00 - 45.00 USD / Hourly
  • Robert Half is seeking an experienced Grant Manager to oversee the full lifecycle of grant management, from proposal development and submission to compliance and reporting. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple projects simultaneously. If you are a results-driven detail oriented with expertise in research funding and nonprofit or organizational grant development, we encourage you to call our office 213.629.4602.   Key Responsibilities: Oversee the grant application process, including identification of funding opportunities, proposal writing, and budgeting. Ensure compliance with all grant requirements, including reporting deadlines, financial tracking, and documentation. Develop timelines, action plans, and deliverables to meet funding objectives and deadlines. Liaise with funding agencies and build strong relationships with donors and stakeholders. Conduct post-award activities, including financial reconciliation, performance measurement, and workflow optimization. Monitor trends in grant funding and maintain a calendar of grant opportunities. Collaborate with internal teams (finance, program managers, development teams) to ensure alignment with organizational goals. Provide training and support for staff regarding policies and procedures related to grants administration.
  • 2025-09-22T17:08:45Z
Office Assistant
  • Beverly Hills, CA
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>A high-end shared workspace in Beverly Hills is hiring an Office Assistant for a 2-3 month contract with potential to extend. As the Office Assistant, you will provide operational support in managing the physical space, assisting with member services, and helping create a welcoming environment. This is a great opportunity with potential to grow into larger roles such as sales or event planning. If you thrive in fast-paced, dynamic environments and enjoy delivering exceptional customer experiences, we’d love to hear from you!</p><p><br></p><p>Responsibilities include:</p><p>• Serve as the first point of contact sitting at the front desk, greeting members and visitors warmly and answering inquiries.</p><p>• Conduct regular walkthroughs of the physical space to ensure cleanliness, organization, and overall operational excellence.</p><p>• Manage facilities needs; coordinate with vendors and troubleshoot as necessary. Assist in event planning and execution, including setting up happy hours, arranging food/drinks, and supporting large events on site.</p><p>• Provide tours of the space to potential members and assist the General Manager with proposals and sales support.</p><p>• Field member requests and ensure their needs are met in a timely and professional manner.</p><p><br></p><p>There are three possible shifts for this role: 8:30 AM – 5:00 PM, 9:00 AM – 5:30 PM, and 9:30 AM – 6:00 PM. The ideal candidate will have the flexibility to work across all shifts based on business needs. This role is Monday – Friday, with occasional potential for Fridays off. Pay is $22/hr during the contract period, and if the role transitions to full-time, pay is between $55-65k.</p>
  • 2025-09-18T22:18:47Z
Marketing Communications Coordinator
  • Sylmar, CA
  • onsite
  • Temporary
  • 31.66 - 36.66 USD / Hourly
  • We are looking for an experienced Marketing Communications Coordinator to join our team in Sylmar, California. This long-term contract position offers the opportunity to work on a variety of creative and strategic projects within the construction industry. The role involves a mix of graphic design, content creation, and communication tasks, providing support to internal teams and enhancing external visibility.<br><br>Responsibilities:<br>• Collaborate with job sites and office teams to develop engaging social media content.<br>• Design graphics for social media posts, advertisements, and bid proposal presentations.<br>• Create and manage corporate intranet communications.<br>• Assist in uploading and maintaining content on company websites.<br>• Organize and update content and photo databases.<br>• Ensure all communication materials align with corporate branding and style guidelines.<br>• Develop advertisements and direct marketing materials.<br>• Support public relations initiatives to enhance company visibility.<br>• Coordinate photo and video shoots as well as events for social media purposes.<br>• Review, edit, and contribute to project award submissions from various business units.
  • 2025-09-25T17:04:18Z
Executive Assistant / Office Manager
  • Santa Monica, CA
  • onsite
  • Contract / Temporary to Hire
  • 75000.00 - 90000.00 USD / Yearly
  • <p>A start up in West LA is hiring an Office Manager / Executive Assistant to provide essential support to our executive team while managing smooth office operations. This role is perfect for someone who thrives in dynamic and fast-paced environments, has a keen eye for detail, and excels at balancing multiple responsibilities. The ideal candidate will handle administrative tasks with precision, foster operational excellence, and serve as a trusted partner to company leadership. This position requires full-time onsite work at West LA office.</p><p><br></p><p>Key Responsibilities</p><p>Executive Support</p><p>• Deliver comprehensive administrative assistance to executives, including managing schedules, coordinating travel, processing expenses, and preparing materials for meetings.</p><p>• Act as a bridge between executives and both internal and external stakeholders, ensuring efficient and accurate communication.</p><p>• Anticipate the needs of executives to streamline their workflows and improve overall efficiency.</p><p>Office Operations</p><p>• Oversee the daily operations of the office, working closely with building management and service vendors to maintain a productive and organized environment.</p><p>• Maintain inventory of office supplies, manage vendor contracts, and address facility-related requirements.</p><p>• Serve as the primary point of contact for office visitors, deliveries, and general inquiries.</p><p>• Organize logistics for team events, lunches, meetings, and other company-wide activities.</p><p>Operational/ HR Support</p><p>• Support People Operations with administrative activities, including onboarding and offboarding, as well as initiatives related to team engagement.</p><p>• Assist in onboarding new employees by collaborating with IT to ensure they have the necessary tools and experience a welcoming transition.</p><p>• Identify and implement strategies to improve workflows and enhance productivity across the office.</p><p><br></p><p>The ideal candidate will have 4+ years of office management, executive assistance, or administrative leadership roles, ideally in a fast-growth environment. Bachelor’s degree preferred; high school diploma or equivalent required. Proficiency with tools like Google Workspace, Slack, Zoom, and other productivity platforms. This is a direct hire opportunity and pay is $75-90k, based on experience.</p>
  • 2025-09-11T16:04:32Z
Microsoft 365 Administrator
  • Los Angeles, CA
  • remote
  • Temporary
  • 75.00 - 95.00 USD / Hourly
  • <p><strong><em><u>NO C2C FOR THIS ROLE AT THIS TIME</u></em></strong></p><p><br></p><p>Assignment Length: 6 to 12 months (contract)</p><p>100% REMOTE</p><p><strong><em>Must-Have Certifications (All 3 Required and Must Be Active):</em></strong></p><ul><li><strong><em>MS-102: Microsoft 365 Certified: Enterprise Administrator Expert</em></strong></li><li><strong><em>MS-700: Microsoft 365 Certified: Teams Administrator Associate</em></strong></li><li><strong><em>MS-203: Microsoft 365 Certified: SharePoint Administrator</em></strong></li></ul><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Administer and maintain the existing <strong>SharePoint 2010</strong> environment.</li><li>Support the <strong>development staff</strong> with the integration of Microsoft Teams into their workflows.</li><li>Post-migration, assist with administration of <strong>SharePoint Online</strong> (migration will be executed by internal team, you will be administering).</li><li>Provide general Microsoft 365 administrative support as needed.</li></ul><p><br></p>
  • 2025-09-19T23:48:41Z
Administrative Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>·        Answer phones and greet visitors in English and Spanish</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2025-09-19T07:04:18Z
Administrative Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2025-09-19T07:04:18Z
Administrative Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 20.00 - 21.00 USD / Hourly
  • <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
  • 2025-09-19T07:04:18Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 21.00 - 23.12 USD / Hourly
  • <p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have a strong interest or background in <strong>health/wellness</strong>, as well as strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments and organizing files.</li><li>Respond to inbound calls and emails in a timely and detail-oriented manner.</li><li>Perform data entry and maintain accurate records within office systems.</li><li>Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</li><li>Support team members with various office management tasks to ensure smooth operations.</li><li>Assist in preparing reports, presentations, and business correspondence.</li><li>Utilize modern office tools and software to streamline processes and improve efficiency.</li><li>Coordinate virtual meetings and provide technical support during online interviews.</li></ul><p><br></p>
  • 2025-09-29T23:24:07Z
Administrative Assistant
  • Irvine, CA
  • onsite
  • Temporary
  • 17.41 - 20.16 USD / Hourly
  • We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
  • 2025-09-24T02:13:45Z
Administrative Assistant
  • Yorba Linda, CA
  • onsite
  • Contract / Temporary to Hire
  • 24.70 - 28.60 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Assistant to join our team in Yorba Linda, California. This role offers an exciting opportunity to support the Install team (project coordinators) in a fast-paced environment. As a Contract-to-permanent position, this role is ideal for someone who enjoys collaborating with teams, communicating with customers, and managing administrative tasks efficiently.<br><br>Responsibilities:<br>• Provide administrative support to the Install team, including project coordinators, to ensure smooth operations.<br>• Generate and maintain detailed reports using Microsoft Excel to track team performance and project updates.<br>• Communicate with customers regarding purchase orders, addressing inquiries and providing timely updates on invoices and project progress.<br>• Manage and update project records, ensuring all documentation is accurate and accessible.<br>• Deliver exceptional customer service by resolving issues and maintaining strong client relationships.<br>• Assist in processing invoices and purchase orders with accuracy and attention to detail.<br>• Collaborate with team members to ensure deadlines are met and workflows are streamlined.<br>• Utilize technical proficiency to navigate software tools and systems efficiently.<br>• Contribute to the team’s success by identifying opportunities for improvement in administrative processes.<br>• Apply knowledge of construction-related documentation and practices to enhance project coordination.
  • 2025-09-26T01:14:02Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 19.00 - 21.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California in Koreatown. In this role, you will support daily administrative operations at a property site while ensuring excellent customer service and organizational efficiency. This position requires bilingual communication skills and a strong ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls, ensuring clear and courteous communication.</p><p>• Respond to customer inquiries and provide exceptional service through email correspondence.</p><p>• Perform accurate data entry to maintain and update records and databases.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create documents and presentations.</p><p>• Coordinate administrative tasks and provide support to team members as needed.</p><p>• Assist in organizing and maintaining office files and documentation.</p><p><br></p>
  • 2025-09-24T16:14:10Z
Administrative Assistant
  • Mission Viejo, CA
  • onsite
  • Contract / Temporary to Hire
  • 33.25 - 38.50 USD / Hourly
  • We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.<br><br>Responsibilities:<br>• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.<br>• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.<br>• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.<br>• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.<br>• Facilitate communication between different office locations to align efforts and goals.<br>• Organize and maintain files across various repositories for easy access and compliance.<br>• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.<br>• Support HR processes by assisting with communication during organizational or personnel changes.<br>• Research and recommend tools and technologies to automate routine tasks and enhance efficiency.<br>• Leverage existing branding materials to improve internal communications and employee engagement.
  • 2025-09-18T16:38:45Z
Administrative Assistant
  • Cerritos, CA
  • onsite
  • Contract / Temporary to Hire
  • 23.75 - 27.50 USD / Hourly
  • <p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
  • 2025-08-29T17:18:44Z
Administrative Assistant
  • Diamond Bar, CA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>Robert Half is currently seeking a detail-oriented and reliable <strong>Administrative Assistant</strong> to support the daily operations of a fast-paced business in Diamond Bar, CA. If you thrive in an organized and professional workspace, enjoy administrative duties, and can multitask effortlessly, this temporary position could be an excellent fit. This role offers an opportunity to gain valuable experience while contributing to the success of the company.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and organize office operations, including scheduling appointments, coordinating meetings, and maintaining calendars.</li><li>Serve as a primary point of contact for incoming calls and correspondence; address inquiries or route them to the appropriate departments.</li><li>Prepare, edit, and distribute documents, reports, and presentations as requested.</li><li>Perform data entry tasks, ensuring accuracy and completeness in company systems and records.</li><li>File, scan, and organize documents, maintaining a well-organized filing system.</li><li>Provide support for project coordination and administrative tasks across various departments.</li><li>Order office supplies and maintain inventory control to ensure the office remains fully functional.</li><li>Assist with other duties as assigned based on the needs of the company.</li></ul><p><br></p>
  • 2025-09-18T18:03:54Z
Administrative Assistant
  • Pomona, CA
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a highly organized and proactive Administrative Assistant to join our team in Pomona, California. In this Contract-to-Permanent position, you will play a key role in supporting administrative operations while ensuring effective communication with vendors and internal teams. This opportunity is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.<br><br>Responsibilities:<br>• Build and maintain strong vendor relationships to ensure timely deliveries and resolve any issues.<br>• Follow up on vendor contracts, orders, and requests to maintain seamless operations.<br>• Draft, review, and proofread business correspondence and other written communications with accuracy.<br>• Coordinate production schedules, job orders, and delivery timelines to meet deadlines.<br>• Collaborate with team members and external partners to monitor project progress and address discrepancies.<br>• Prepare meeting agendas, track action items, and document detailed notes during discussions.<br>• Manage calendars and appointments for leadership and key staff, ensuring schedules are optimized.<br>• Utilize Microsoft Excel to create reports, track data, and maintain accurate documentation.<br>• Organize office records and ensure the availability of necessary supplies to maintain a productive workspace.
  • 2025-09-26T17:38:47Z
Administrative Assistant
  • Pomona, CA
  • onsite
  • Temporary
  • 21.00 - 23.00 USD / Hourly
  • We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
  • 2025-09-29T19:28:51Z
Administrative Assistant
  • Covina, CA
  • onsite
  • Contract / Temporary to Hire
  • 22.00 - 26.00 USD / Hourly
  • We are looking for a meticulous Administrative Assistant to join our team in Covina, California. This Contract to permanent position offers an excellent opportunity to utilize your organizational skills in a focused and fast-paced environment. The ideal candidate will handle a variety of administrative tasks, ensuring seamless day-to-day operations.<br><br>Responsibilities:<br>• Provide comprehensive clerical support, including filing, data entry, and document management.<br>• Utilize QuickBooks to manage data entry, invoicing, pricing updates, and date adjustments efficiently.<br>• Maintain and update spreadsheets to ensure accurate tracking of information.<br>• Answer inbound calls and assist with receptionist duties, delivering excellent customer service.<br>• Process purchase orders and enter invoices with precision and attention to detail.<br>• Collaborate with team members to ensure smooth workflow and communication.<br>• Uphold business casual dress code and maintain a focused demeanor.<br>• Adapt quickly to new systems and processes as needed.<br>• Organize and prioritize tasks to meet deadlines effectively.
  • 2025-09-25T19:33:57Z
Administrative assistant
  • Covina, CA
  • onsite
  • Temporary
  • 22.00 - 26.00 USD / Hourly
  • <p><strong>About the Role:</strong></p><p> Our client in Covina is seeking a detail-oriented and organized <strong>Administrative Assistant</strong> with strong QuickBooks skills to join their team on a <strong>temp-to-hire basis</strong>. This role will support daily office operations, handle bookkeeping tasks, and assist with administrative functions to ensure smooth business operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties including filing, scanning, data entry, and handling correspondence</li><li>Answer and direct phone calls; greet visitors in a professional manner</li><li>Manage accounts payable and accounts receivable using QuickBooks</li><li>Reconcile bank statements and process invoices/payments</li><li>Assist with expense reports and financial record keeping</li><li>Maintain organized electronic and paper filing systems</li><li>Support management with ad hoc projects and reporting as needed</li></ul><p><br></p>
  • 2025-09-19T22:34:43Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join a dynamic non-profit organization in Los Angeles, California. This contract position offers an opportunity to support key administrative functions, ensuring smooth communication and coordination across teams and external partners. The ideal candidate will bring strong organizational skills and a proactive approach to managing tasks, while contributing to the organization's mission.<br><br>Responsibilities:<br>• Coordinate communications between internal teams and external stakeholders, including the Office of the President, State Directors, lenders, investors, and supporters.<br>• Ensure the timely submission, distribution, and documentation of materials for review by various approval and monitoring committees.<br>• Oversee general office operations with a focus on efficiency, utilizing software tools and management procedures effectively.<br>• Prepare correspondence, memos, and reports by conducting research, structuring content, and managing production and presentation.<br>• Assist staff with research and analysis of federal, corporate, and foundation prospects.<br>• Develop organizational materials such as newsletters by managing writing, production, and distribution processes.<br>• Manage calendars and arrange detailed travel plans and itineraries as required.<br>• Organize special events, handling logistics such as facility arrangements, catering, invitations, speaker coordination, and budget control.<br>• Provide analytical support and written responses for miscellaneous tasks to assist staff in achieving organizational goals.
  • 2025-09-24T16:18:42Z
Office Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • <p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>·        Filing, copying and faxing for multiple departments</p><p>·        Maintain office facility</p><p>·        Route calls appropriately</p><p>·        Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
  • 2025-09-19T07:04:18Z
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