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39 results for Proposal Specialist in Orange, CA

Grant Specialist
  • Los Angeles, CA
  • remote
  • Temporary
  • 25.00 - 40.00 USD / Hourly
  • <p>Robert Half is seeking a detail-oriented <strong>Grant Specialist</strong> to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><p> </p><ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul><p> </p><p><br></p>
  • 2025-12-19T22:57:44Z
Office Coordinator
  • Cerritos, CA
  • remote
  • Temporary
  • 22.00 - 25.00 USD / Hourly
  • <p><br></p><p><strong>Clean Energy Company | Cerritos, CA | Onsite</strong></p><p>Are you a polished, people-first professional who thrives in a fast-moving, purpose-driven environment? Join a growing <strong>clean energy organization</strong> where innovation, sustainability, and teamwork power everything we do. We are seeking an <strong>Office Coordinator</strong> who will serve as the operational heartbeat of our office while delivering a best-in-class experience for employees, visitors, and leadership.</p><p>This is a highly visible, hands-on role ideal for someone who enjoys owning office operations, supporting multiple teams, and contributing to a mission that truly matters.</p><p><br></p><p>What You’ll Do</p><p>As our Office Coordinator, you will ensure the office runs seamlessly while acting as a central point of coordination across the organization.</p><p><strong>Key responsibilities include:</strong></p><ul><li>Serve as the first point of contact by answering the main phone line and greeting visitors.</li><li>Manage visitor sign-ins and escort guests to meetings.</li><li>Coordinate meetings and appointments, including room setup, food orders, and post-meeting clean-up.</li><li>Oversee incoming and outgoing mail, FedEx shipments, expense check distribution, filing, and office signage.</li><li>Monitor and maintain office supplies inventory; place and track orders as needed.</li><li>Take ownership of the cleanliness, organization, and presentation of the lobby, conference rooms, break areas, and shared spaces.</li><li>Coordinate office errands and support occasional travel arrangements.</li><li>Manage company business cards, stationery, nameplates, and company gifting.</li><li>Support a safe, secure, professional, and welcoming office environment.</li><li>Assist with special projects and administrative initiatives as assigned.</li></ul>
  • 2025-12-19T00:58:54Z
Administrative Coordinator
  • Commerce, CA
  • onsite
  • Temporary
  • 24.00 - 27.00 USD / Hourly
  • <p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> •  Assigning technicians to work orders.</p><p> •  Reviewing hours worked before submission to payroll.</p><p> •  Scheduling work with the client</p><p> •  Maintain key access for the client sites</p><p> •  Running reports for labor, variance report projects and others</p><p> •  Maintain the office the office, answer general employee questions, </p><p> •  Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1.  Improve Internal and External Client Satisfaction</p><p> 2.  Reduce Time from order receipt to Ready to Schedule</p><p> 3.  Reduce Time to Close Orders</p><p> 4.  Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> •  Strong team management experience</p><p> •  Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> •  Strong interpersonal skills, excellent written and verbal communication.</p><p> •  Ability to adjust quickly to new processes and procedures.</p><p> •  Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> •  Ability to interface effectively at all levels internally and with clients.</p>
  • 2025-12-10T22:18:50Z
Administrative Assistant
  • Costa Mesa, CA
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 23.00 USD / Hourly
  • <p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
  • 2025-11-24T20:53:50Z
Sr. IT Project Manager
  • Torrance, Ca, OH
  • remote
  • Temporary
  • 61.00 - 65.00 USD / Hourly
  • <p>We are looking for a skilled Senior IT Project Manager to join our team in Southern California. In this long-term contract role, you will oversee critical projects, drive innovation and ensuring seamless execution across multiple business functions. This position requires a strong leader with technical expertise, strategic vision, and the ability to manage cross-functional teams. This role will be onsite 80% of the time.</p><p><br></p><p>Responsibilities:</p><p>• Lead the design, development, and implementation of the Dealer Communication System across various business domains.</p><p>• Provide governance and oversight to ensure projects align with strategic objectives, budget constraints, and timeline commitments.</p><p>• Build and manage high-performing teams comprising internal staff, contingent workers, and vendor partners.</p><p>• Collaborate with departments such as Sales, Parts, Service, Finance, and IT to achieve successful project outcomes.</p><p>• Create and present executive-level dashboards, proposals, and presentations to stakeholders.</p><p>• Monitor and control project budgets, forecasts, and financial metrics to ensure adherence to approved funding.</p><p>• Utilize tools like Confluence and Clarity for project tracking, documentation, and portfolio reporting.</p><p>• Coordinate with Enterprise Architecture and Infrastructure teams to support modernization and re-platforming efforts.</p><p>• Manage phased rollouts of dealer capabilities, including warranty claims, parts ordering, and service contracts.</p><p><br></p>
  • 2025-12-02T14:04:16Z
Grant Manager
  • Los Angeles, CA
  • remote
  • Temporary
  • 35.00 - 45.00 USD / Hourly
  • Robert Half is seeking an experienced Grant Manager to oversee the full lifecycle of grant management, from proposal development and submission to compliance and reporting. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple projects simultaneously. If you are a results-driven detail oriented with expertise in research funding and nonprofit or organizational grant development, we encourage you to call our office 213.629.4602.   Key Responsibilities: Oversee the grant application process, including identification of funding opportunities, proposal writing, and budgeting. Ensure compliance with all grant requirements, including reporting deadlines, financial tracking, and documentation. Develop timelines, action plans, and deliverables to meet funding objectives and deadlines. Liaise with funding agencies and build strong relationships with donors and stakeholders. Conduct post-award activities, including financial reconciliation, performance measurement, and workflow optimization. Monitor trends in grant funding and maintain a calendar of grant opportunities. Collaborate with internal teams (finance, program managers, development teams) to ensure alignment with organizational goals. Provide training and support for staff regarding policies and procedures related to grants administration.
  • 2025-12-19T22:57:44Z
Accounting Manager
  • Paramount, CA
  • onsite
  • Permanent
  • 100000.00 - 130000.00 USD / Yearly
  • We are looking for an experienced Accounting Manager to join our team in Paramount, California. In this role, you will oversee critical financial operations, ensuring compliance with accounting standards and providing valuable insights into the company's financial performance. This position offers an opportunity to lead and optimize processes that impact the organization's success.<br><br>Responsibilities:<br>• Ensure compliance with established accounting and auditing policies, effectively communicating procedures across the organization.<br>• Generate detailed financial reports, including analyses for daily flex, weekly planning, and monthly and quarterly reviews.<br>• Oversee the complete Accounts Payable cycle, ensuring accuracy and efficiency.<br>• Support the preparation and review of financial statements and statistical reports, including journal entries.<br>• Analyze and reconcile general ledger accounts such as inventory, payables, receivables, cash, prepaid expenses, fixed assets, and accrued liabilities.<br>• Collaborate with department leads to establish standard costs and conduct weekly reconciliations of variances.<br>• Lead the month-end close process to ensure timely and accurate financial reporting.<br>• Conduct monthly and quarterly calculations and analyses for excess and obsolete inventory and other financial metrics.<br>• Maintain and test internal controls, ensuring compliance with Sarbanes-Oxley requirements and working with process owners to address gaps.<br>• Assist in budget preparation, review proposals, and provide ongoing monitoring and support to ensure adherence to approved budgets.
  • 2025-12-03T00:38:40Z
Administrative Assistant
  • Anaheim, CA
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
  • 2025-12-23T20:44:12Z
Administrative Assistant-
  • Cerritos, CA
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
  • 2025-12-09T18:59:30Z
Administrative Assistant
  • Irvine, CA
  • onsite
  • Temporary
  • 22.16 - 25.66 USD / Hourly
  • We are looking for an Administrative Assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.<br><br>Responsibilities:<br>• Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.<br>• Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.<br>• Organize and manage calendars to ensure efficient scheduling.<br>• Provide support in ordering supplies such as coffee and other essential items.<br>• Answer inbound calls and maintain effective communication with clients and team members.<br>• Perform receptionist duties, including greeting visitors and handling inquiries.<br>• Conduct accurate data entry to update and maintain records.<br>• Collaborate with team members to support administrative office functions.
  • 2025-12-19T20:33:58Z
Administrative Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.</p><p>·        Answer phones and greet visitors in English and Spanish</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2025-12-24T08:03:46Z
Administrative Assistant
  • Azusa, CA
  • onsite
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
  • 2025-12-10T20:23:44Z
Administrative Assistant
  • Glendale, CA
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.</p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2025-12-24T08:03:46Z
Administrative Assistant
  • Arcadia, CA
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.</p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2025-12-24T08:03:46Z
Office Assistant
  • Alhambra, CA
  • onsite
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • <p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>·        Filing, copying and faxing for multiple departments</p><p>·        Maintain office facility</p><p>·        Route calls appropriately</p><p>·        Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p><p><br></p>
  • 2025-12-24T08:03:46Z
Administrative Assistant
  • Glendale, CA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
  • 2025-12-24T08:03:46Z
Administrative Assistant
  • San Clemente, CA
  • onsite
  • Contract / Temporary to Hire
  • 21.38 - 24.75 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in San Clemente, California. This role is crucial in supporting production operations by managing administrative tasks such as printing, organizing, and coordinating essential information. As a contract-to-permanent position, it offers an excellent opportunity to grow within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and organize production orders, ensuring all documentation is accurate and readily accessible.<br>• Coordinate schedules and communicate effectively between production and scheduling teams.<br>• Perform data entry tasks with a high degree of precision and timeliness.<br>• Handle inbound calls and provide courteous and attentive assistance.<br>• Maintain administrative office functions, including filing, printing, and organizing documents.<br>• Assist with receptionist duties, such as greeting visitors and addressing inquiries.<br>• Utilize cloud-based ERP systems to streamline processes and ensure efficient workflow.<br>• Collaborate with team members to improve administrative procedures and enhance productivity.<br>• Ensure compliance with company policies and standards in all administrative activities.
  • 2025-12-23T20:24:19Z
Part Time - Office Assistant
  • El Segundo, CA
  • onsite
  • Temporary
  • 20.00 - 24.00 USD / Hourly
  • <p><strong>Administrative Associate (Financial Services / Insurance)</strong></p><p><strong>Location:</strong> Onsite</p><p> <strong>Schedule:</strong> Part-time, 20–30 hours per week</p><p> <strong>Hours:</strong> Monday–Thursday, approximately 9:00 AM–2:00 PM (some flexibility)</p><p> <strong>Pay Rate:</strong> $21–$24/hour</p><p> <strong>Employment Type:</strong> Temporary with strong potential for hire</p><p><strong>Overview</strong></p><p>Our client is seeking an experienced<strong>, detail-oriented Administrative Associate</strong> to support a growing financial services organization. This role is ideal for someone with prior experience in <strong>financial services, insurance, or a very strong administrative background</strong> who is comfortable managing sensitive information and supporting multiple projects in a professional, client-facing environment.</p><p> </p><p>For the right fit, this role has clear temp-to-hire potential.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and route incoming phone calls; provide professional client support</li><li>Prepare new account paperwork, client review materials, and prospecting documents</li><li>Support the Central Administration team with day-to-day administrative functions</li><li>Track prospects, marketing events, and follow-up activities</li><li>Assist with event-related projects, research tasks, and phone system setup</li><li>Maintain accurate electronic and physical filing systems</li><li>Perform follow-up with clients and internal stakeholders as needed</li><li>Handle confidential and potentially regulated client information with discretion</li></ul><p><br></p>
  • 2025-12-19T18:34:17Z
TEMP Office Assistant
  • Los Angeles, CA
  • remote
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • <p>Office Assistant (Contract Only) – Bilingual Spanish Required</p><p>We are seeking a reliable and detail-oriented Office Assistant for a contract-only position. The ideal candidate is bilingual in English and Spanish, highly organized, and able to provide strong administrative support in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Assist with daily office tasks such as filing, scanning, data entry, and document preparation</li><li>Manage incoming calls, emails, and front-desk communication</li><li>Support team members with scheduling, correspondence, and general administrative needs</li><li>Translate documents and communicate with Spanish-speaking clients or staff as needed</li><li>Maintain organized records, logs, and office systems</li><li>Provide additional support on special projects as assigned</li></ul><p><br></p>
  • 2025-12-09T02:03:50Z
Administrative Assistant
  • Woodland Hills, CA
  • onsite
  • Temporary
  • 20.00 - 26.00 USD / Hourly
  • <p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
  • 2025-12-12T08:27:51Z
Administrative Assistant
  • Woodland Hills, CA
  • remote
  • Temporary
  • 20.00 - 26.00 USD / Hourly
  • <p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
  • 2025-12-12T08:27:51Z
Administrative Assistant
  • Valley Center, CA
  • onsite
  • Temporary
  • 22.00 - 25.00 USD / Hourly
  • <p>Are you someone who thrives in a structured environment where organization, communication, and attention to detail truly matter? Our team is searching for a <strong>highly dependable Administrative Assistant</strong> who enjoys bringing order to busy days and supporting a collaborative office. In this role, you won’t just complete tasks—you’ll help shape the workflow for multiple departments and serve as a supportive backbone to the organization. We’re looking for someone who takes pride in staying ahead of deadlines, anticipating needs before they arise, and ensuring that every employee, vendor, and client receives exceptional service. This position is perfect for individuals who enjoy variety in their day and want to contribute to a company that values teamwork, professionalism, and steady growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including scheduling, document preparation, and internal communication.</li><li>Serve as a first point of contact for staff and visitors, ensuring a professional and welcoming environment.</li><li>Assist with meeting coordination, agenda preparation, and follow-up action items.</li><li>Maintain digital and physical filing systems with a high level of accuracy.</li><li>Support various departments with data entry, project tracking, and report preparation.</li><li>Order office supplies, coordinate maintenance, and assist with vendor communication.</li></ul><p><br></p>
  • 2025-12-12T23:29:10Z
Administrative Assistant
  • Vista, CA
  • onsite
  • Temporary
  • 21.00 - 23.00 USD / Hourly
  • <p>We’re currently seeking a <strong>motivated and resourceful Administrative Assistant</strong> to join a dynamic office environment where adaptability and clear communication are essential. This role goes beyond traditional clerical responsibilities—you will support department heads, help coordinate daily operations, and contribute to long-term organizational efficiency. The ideal candidate loves being the “go-to person,” someone others rely on for accurate information, timely follow-ups, and polished documentation. If you enjoy working closely with leadership, juggling multiple responsibilities at once, and creating order out of complexity, this is a fantastic opportunity to grow within a stable company committed to professional development.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate calendars, appointments, and travel arrangements for supervisors and managers.</li><li>Prepare correspondence, reports, spreadsheets, and presentation materials.</li><li>Monitor incoming emails and phone calls, ensuring timely and appropriate follow-up.</li><li>Assist with onboarding, office orientation, and employee support needs.</li><li>Track expenses, process invoices, and assist with budget-related administrative tasks.</li><li>Provide light project management support by coordinating deadlines and deliverables.</li></ul>
  • 2025-12-12T23:29:10Z
Office Assistant
  • Vista, CA
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>Our team is looking for an <strong>enthusiastic and service-oriented Office Assistant</strong> who enjoys supporting a busy office and keeping daily operations running smoothly. This position is ideal for someone who values dependability, clear communication, and a positive working atmosphere. As the first point of contact for many of our visitors and internal staff, you'll play a key role in shaping the experience of employees and clients alike. We're looking for someone who genuinely enjoys helping others, keeping things neat and organized, and pitching in wherever needed to ensure the office remains productive. If you're eager to gain hands-on experience, support multiple departments, and contribute to a friendly and professional workplace, this role may be the perfect fit.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and route inquiries to appropriate staff.</li><li>Perform daily clerical duties such as scanning, filing, and updating records.</li><li>Prepare outgoing mail and manage incoming mail distribution.</li><li>Assist with data entry, inventory tracking, and light bookkeeping tasks.</li><li>Keep common areas tidy and ensure office supplies are stocked.</li><li>Support management with small projects, research, and coordination tasks.</li></ul><p><br></p>
  • 2025-12-12T23:29:10Z
Office Assistant OneCard Office LMU
  • Los Angeles, CA
  • onsite
  • Temporary
  • 30.00 - 45.00 USD / Hourly
  • <p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
  • 2025-12-16T18:14:13Z
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