<p><strong>Administrative Assistant – Contract to Hire</strong></p><p><em>Lake Forest, CA | Midsize Company | Contract-to-Hire Opportunity</em></p><p>Are you an organized, detail-oriented multitasker who thrives in a fast-paced environment? Our client, a growing midsize company in Lake Forest, is seeking a proactive <strong>Administrative Assistant</strong> to join their team on a <strong>contract-to-hire</strong> basis. This role is perfect for someone who enjoys wearing many hats and takes pride in keeping operations running smoothly.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to multiple departments and senior leadership</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and proofread documents, reports, and presentations</li><li>Handle incoming calls, emails, and inquiries with professionalism and accuracy</li><li>Assist with data entry, file management, and internal database maintenance</li><li>Support special projects and events as needed</li></ul>
<p>We are partnering with a high-end firm based in Century City to find a strong Litigation Legal Secretary to join their team on a contract basis. This position offers the opportunity to support a dynamic legal team in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate attorney schedules, meetings, depositions, court appearances, travel, etc. </li><li>Assist in preparation and finalizing legal documents by ensuring timely completion of tasks.</li><li>File documents electronically with state and federal courts, ensuring compliance with court rules and deadlines.</li><li>Coordinate and schedule couriers, court reporters, expert witnesses, and other essential services to ensure seamless support.</li><li>Maintain and organize case files, both physical and electronic, and manage case calendars and deadlines.</li><li>Ensure incoming and outgoing mail is processed according to office procedures and attorney preference. </li><li>Perform general administrative tasks such as time entry, expense reporting, and billing. </li><li>Complete and submit conflict check and new client matter forms.</li><li>Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.</li><li>Additional duties as assigned, including assisting other secretaries, as needed.</li></ul><p>Details:</p><ul><li>Contract</li><li>Full time - 37.5 hour work week</li><li>5 days on site</li><li>Start immediately</li></ul><p><br></p><p>For immediate consideration, please email resumes to morgan.alessini@roberthal[dotcom] with the subject line "Litigation Legal Secretary".</p>
We are looking for an Administrative Coordinator to join our team in Manhattan Beach, California. In this role, you will support daily operations by managing schedules, handling inbound calls, and ensuring smooth administrative processes. This is a Contract-to-Permanent position within the retail industry, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for team members and organizational leaders.<br>• Answer and direct inbound calls in a detail-oriented and timely manner.<br>• Support scheduling needs, including appointments, meetings, and events.<br>• Provide administrative assistance to ensure efficient office operations.<br>• Collaborate with team members to maintain organization and workflow.<br>• Ensure accurate documentation and record-keeping for various tasks.<br>• Act as a point of contact for internal and external communications.<br>• Assist in tasks related to home health services, as needed.<br>• Identify opportunities to improve administrative processes.
<p>Robert Half is hiring for a well-established chiropractic and wellness center in Carlsbad seeking a friendly and organized Front Office Coordinator. This role is the first point of contact for patients and plays a vital role in creating a welcoming and efficient experience from check-in to check-out. If you enjoy helping others, thrive in a health-focused environment, and have a knack for keeping things running smoothly, this could be the perfect fit.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Greet patients, manage check-in/check-out, and schedule appointments</li><li>Answer phones, route calls, and respond to inquiries with professionalism</li><li>Maintain patient records and ensure HIPAA compliance</li><li>Coordinate with clinical staff to manage daily flow and appointment timing</li><li>Assist with billing, insurance verification, and payment collection</li><li>Support general office upkeep and supply management</li></ul>
We are looking for a skilled and proactive Executive Assistant to provide high-level support to the Head of Investor Relations. This is a Contract-to-permanent position based in Santa Monica, California, offering the chance to work with a dynamic team in the financial services industry. The ideal candidate will have a strong background in executive support and investor relations, with experience in private equity or asset management.<br><br>Responsibilities:<br>• Oversee complex calendar management, including scheduling multi-day investor roadshows and coordinating cross-time zone meetings.<br>• Organize comprehensive travel arrangements for domestic and international trips, including flights, accommodations, transportation, and detailed itineraries.<br>• Draft and edit detail-oriented investor communications, such as meeting confirmations and follow-up correspondence.<br>• Create detailed briefing documents for meetings using internal tools and resources.<br>• Assist the Head of Investor Relations with limited partner engagement, including scheduling, document preparation, and updates.<br>• Support the planning and execution of investor meetings, site visits, and events hosted by the firm.<br>• Address ad hoc requests for investor information and assist with completing questionnaires and diligence materials.<br>• Collaborate with the Investor Relations team to update marketing assets, including web content and LinkedIn posts as needed.
<p><strong>🌟 Administrative Coordinator – Empower Equity, Drive Impact 🌟</strong></p><p> 📍 Los Angeles, CA | 🕒 Full-Time | 💼 Education & Nonprofit Sector</p><p>Are you an organized, tech-savvy multitasker with a passion for education, equity, and impactful programs? Join a dynamic team dedicated to advancing inclusive learning through research, outreach, and professional development initiatives.</p><p><br></p><p>We’re seeking a detail-driven <strong>Administrative Coordinator</strong> who thrives in a fast-paced academic environment. In this pivotal role, you’ll serve as the backbone of a mission-driven center supporting faculty, researchers, and community partners. If you enjoy balancing logistics, budgets, events, and communications with precision and heart — we want to hear from you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><p> ✨ Coordinate events, speaker series, webinars, and training sessions</p><p> 📊 Manage budgets, process invoices, track data, and support research logistics</p><p> 📣 Lead outreach and communications (flyers, emails, web content, and more)</p><p> 🧠 Support professional development programs from registration to execution</p><p> 🤝 Act as liaison to internal departments and external partners</p><p> 📂 Supervise student workers and maintain confidential files with discretion</p><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to provide support to three executives. This is a long-term contract position covering for a maternity leave and will last until March of 2026. The ideal candidate will have exceptional organizational skills and the ability to manage tasks efficiently in a fast-paced environment. In addition, you will have over five years of experience in executive support and be available to provide assistance outside regular business hours when necessary.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and maintain executives' calendars, ensuring schedules are organized and conflicts are avoided.</p><p>• Arrange and coordinate travel plans, including flights, accommodations, and transportation for business trips.</p><p>• Prepare detailed expense reports and ensure timely submission and accuracy.</p><p>• Organize executive meetings, including scheduling, agenda preparation, and logistical support.</p><p>• Provide after-hours assistance for urgent matters or scheduling needs.</p><p>• Handle communication and correspondence on behalf of the executive team with professionalism.</p><p>• Ensure confidentiality and discretion in handling sensitive information.</p><p>• Collaborate with internal teams to facilitate seamless operations and support.</p><p>• Monitor and prioritize incoming requests to ensure the executive team’s time is optimized.</p>
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
