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4 results for Workplace Coordinator in Odessa, TX

Office Manager

Midland, TX
onsite
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for an experienced Office Manager to support daily operations for a busy oil and gas office in Midland, Texas. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can work independently, juggle shifting priorities, and keep the office running smoothly in a fast-paced setting. The role requires strong administrative judgment, advanced computer skills, and the ability to provide dependable support with limited on-site supervision. Responsibilities: • Oversee day-to-day office operations and serve as the primary on-site administrative contact for staff, visitors, and vendors. • Manage purchasing and inventory of office supplies to ensure the workplace remains stocked and organized. • Process invoices, coordinate bill payments, and handle vendor, utility, credit card, and electronic payment activities accurately and on time. • Arrange meetings, appointments, travel plans, and schedules while keeping calendars and logistics aligned with business needs. • Support event and meeting coordination, including ongoing planning activities for large annual gatherings and operational leadership meetings. • Prepare expense reports, maintain administrative records, and generate routine or customized reports as requested. • Assist with reception and front-office duties, including answering inquiries and directing communications appropriately. • Work closely with remote leadership, including the VP of Operations, to provide consistent office support with minimal direct on-site oversight.
2026-06-05T14:28:51Z

Data Entry Clerk

Midland, TX
onsite
Temporary to Hire
17.41 - 20.16 USD / Hourly
We are looking for a dependable Data Entry Clerk to join a utilities and infrastructure team in Midland, Texas in a contract role with the potential to become permanent. This position supports daily field operations by handling customer communication, coordinating technician schedules, and maintaining accurate service and billing records. The ideal candidate is comfortable working in a fast-paced environment, uses technology confidently, and brings a service-focused approach to every interaction. Responsibilities: • Respond to incoming customer calls and provide timely, attentive support for service-related needs. • Coordinate and assign field technicians based on service requests, scheduling priorities, and operational demands. • Prepare and update service tickets with accurate job details to support efficient dispatching and follow-through. • Enter operational, customer, and service data into company systems with a high level of accuracy. • Generate invoices and ensure billing information is recorded correctly for completed work. • Maintain equipment and supply records by tracking inventory activity and updating availability as needed. • Work closely with the Dispatching Supervisor and internal teams to keep daily operations organized and on schedule.
2026-05-13T13:24:04Z

Facilities Assistant

Odessa, TX
onsite
Temporary to Hire
11.88 - 13.75 USD / Hourly
We are looking for a Facilities Assistant to help support daily operations and create a welcoming environment for members in Texas. This contract opportunity with potential for a permanent role is well suited for someone who enjoys practical, hands-on work and takes pride in keeping a facility clean, organized, and running efficiently. The ideal candidate brings a service-focused mindset, works well in a busy setting, and is ready to contribute wherever support is needed. Responsibilities: • Assist with meal preparation and perform routine food service duties while following cleanliness and safety standards. • Help maintain the overall condition of the facility by supporting daily operational needs and general upkeep. • Provide courteous assistance to members and contribute to a positive, service-oriented atmosphere throughout the day. • Keep shared spaces neat, sanitary, and well organized to promote a comfortable environment for staff and visitors. • Carry out a variety of support tasks as priorities shift, ensuring smooth day-to-day facility operations. • Coordinate basic facilities-related activities and communicate needs or issues to the appropriate team members. • Support administrative or tracking tasks related to facility operations, including the use of maintenance or service systems when needed.
2026-05-22T15:58:42Z

AP/AR Clerk

Midland, TX
onsite
Permanent / Full Time
- USD / Yearly
We are looking for an AP/AR Clerk to support day-to-day accounting operations for an energy company in Midland, Texas. This role is responsible for managing a high volume of payables and receivables activity, keeping records accurate, and helping ensure invoices move through the billing cycle efficiently. The ideal candidate is organized, detail-oriented, and comfortable working across teams to resolve invoice questions, track outstanding items, and contribute to timely financial reporting. Responsibilities: • Manage a large volume of vendor bills by entering invoice details, assigning the correct accounting treatment, and confirming required approvals are in place. • Monitor unpaid vendor items and follow up on exceptions, missing approvals, or pricing differences to help move transactions to completion. • Work directly with suppliers to address billing concerns, clarify account activity, and maintain complete and accurate payables documentation. • Prepare and distribute customer invoices for midstream service activities, ensuring billing information is accurate and issued on schedule. • Review outstanding receivables regularly, follow up on past-due balances, and support timely collection efforts through consistent account monitoring. • Investigate customer billing questions and disputed charges, partnering with internal teams to identify issues and support resolution. • Produce recurring aging summaries and other account status updates to provide visibility into open receivables and pending items. • Maintain organized tracking files and use Excel tools such as pivot tables and lookup functions to support reporting on open invoices and approval status. • Assist with month-end accounting tasks, including reconciliations, audit-ready recordkeeping, and coordination with operations and commercial teams to validate billing data and service volumes.
2026-05-13T23:58:43Z