10 results for Property Management Assistant in Oceanside, CA

Property Management Coordinator

Rancho Santa Fe, CA
onsite
Temporary
25 - 32 USD / Hourly
Robert Half is seeking a professional, service-oriented Property Management Coordinator to support a growing San Diego real estate investment and property management company with a diverse portfolio of commercial and mixed-use properties. You’ll act as a key liaison between tenants, vendors, property managers, and accounting — ensuring smooth day‑to‑day operations, timely communications, and organized documentation. This role blends customer service, operations, light accounting support, vendor coordination, and administrative excellence — perfect for someone who loves structure, deadlines, and being the hub of a busy property team. What You’ll Do<ul><li>Assist property managers with tenant communication, work orders, lease abstracts, and renewals</li><li>Manage vendor appointments, service agreements, bids, and contract compliance</li><li>Prepare tenant notices, welcome packets, move‑in/move‑out documentation, and inspection forms</li><li>Track preventive maintenance, building inspections, and key operational milestones</li><li>Support AP/AR tasks: invoice intake, coding, accrual tracking, and tenant billing support</li><li>Maintain CAM schedules, rent rolls, certificates of insurance, and vendor logs</li><li>Help create monthly property reports, occupancy summaries, and budget materials</li><li>Respond to tenant inquiries with professionalism and urgency</li><li>Maintain organized digital/physical files for all property assets</li></ul>
2026-03-03T00:00:00Z

Property Administrator

San Diego, CA
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a skilled Property Administrator to join our team in San Diego, California. This role involves ensuring a seamless client experience, maintaining property operations, and supporting financial processes. As this is a Contract to permanent position, it presents an excellent opportunity for growth and long-term career development. Responsibilities: • Deliver exceptional service to clients by promptly addressing inquiries and requests within established service agreements. • Assist in planning and executing client experience programs in alignment with annual property budgets. • Accurately code and process invoices to avoid late fees, service interruptions, or reputational risks. • Handle accounts receivable tasks such as rent statements, late fees, and lease-related billing, ensuring compliance with lease terms. • Collaborate with the Property Manager to review collections regularly and ensure timely payments. • Support financial operations by contributing to budget preparations, monthly financial reports, and variance analysis. • Manage vendor and client insurance certificates to ensure compliance and proper documentation. • Coordinate and lead client appreciation events as outlined in the property budget. • Conduct property inspections regularly, document findings using appropriate tools, and assist in maintaining service and maintenance programs. • Work closely with facilities and engineering teams to uphold high standards in property operations.
2026-02-27T00:00:00Z

Property Administrator

San Diego, CA
onsite
Temporary
26 - 32 USD / Hourly
About the Company Robert Half is partnering with a reputable commercial real estate firm seeking a detail-oriented and organized Property Administrator to support property management operations across a dynamic portfolio of commercial assets. This role is ideal for an administrative professional who thrives in a fast-paced, team-driven environment. Position OverviewThe Property Administrator will provide comprehensive administrative support to the Property Management team, ensuring smooth daily operations, accurate documentation, and exceptional tenant service. This position plays a critical role in maintaining compliance, supporting financial processes, and coordinating property-related activities.Key Responsibilities<ul><li>Provide day-to-day administrative support to Property Managers</li><li>Serve as a primary liaison for tenants, vendors, and internal departments</li><li>Maintain tenant files, lease documentation, and property records</li><li>Track critical lease dates, insurance certificates, and compliance documentation</li><li>Assist with invoice processing, accounts payable/receivable, and expense tracking</li><li>Prepare monthly reports, variance reports, and owner statements</li><li>Coordinate vendor contracts and service agreements</li><li>Manage work order systems and ensure timely resolution of maintenance requests</li><li>Support budgeting and reconciliation processes</li><li>Assist with special projects and property inspections as needed</li></ul>
2026-02-27T00:00:00Z

Real Estate Legal Assistant

San Diego, CA
onsite
Permanent
80000 - 95000 USD / Yearly
A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner. Please do not apply if you've never worked in a law firm handling real estate transactional work. The attorneys require this experience. Responsibilities:• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - prior experience in this transactional practice area is a must!• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)• Draft and redline contracts such as commercial leases• Compose correspondence and manage email communication with attorney clients• Check for potential conflicts of interest with clients• Work with title companies on preliminary title reports and escrow closings• Prepare and distribute meeting minutes from annual meetings• Handle the process of sending out contracts for signature via DocuSign• Assist in the preparation of closing binders for real estate transactions• Conduct research to obtain statements of information from Secretary of State website for various entities• Process client invoices Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply! Pay is contingent upon fluency with the duties above. For a candidate who checks all the boxes above, a six-figure salary may be plausible.
2026-02-28T00:00:00Z

Commercial Property Manager

San Diego, CA
onsite
Temporary
42 - 46 USD / Hourly
About the Company: Our client is a leading commercial real estate company specializing in the management, leasing, and operations of diverse commercial properties. They pride themselves on delivering exceptional service to tenants and maintaining high-performing assets across their portfolio.Position Overview: We are seeking an experienced Commercial Property Manager to oversee day-to-day operations of multiple commercial properties. The ideal candidate will have proven management experience, a strong understanding of commercial real estate operations, and a track record of successfully leading teams.Key Responsibilities:<ul><li>Oversee daily operations of assigned commercial properties, including retail, office, and industrial spaces.</li><li>Manage property budgets, financial reporting, and ensure profitability.</li><li>Lead and supervise property staff, vendors, and contractors to maintain high-quality operations.</li><li>Serve as the primary point of contact for tenants, addressing concerns and fostering strong relationships.</li><li>Coordinate leasing activities, renewals, and tenant retention strategies.</li><li>Ensure compliance with all regulatory, safety, and corporate policies.</li><li>Develop and implement operational procedures to improve efficiency and tenant satisfaction.</li></ul>
2026-02-26T00:00:00Z

Director of Commercial Property Management

San Diego, CA
onsite
Temporary
50 - 53 USD / Hourly
About the Company: Our client is a premier commercial real estate firm, managing a diverse portfolio of office, retail, and industrial properties. They are known for operational excellence, strategic growth, and delivering superior service to tenants and investors.Position Overview: We are seeking an experienced Director of Commercial Property Management to lead and oversee all aspects of property management operations across the organization. This leadership role requires proven management experience, strategic thinking, and the ability to drive operational efficiency and tenant satisfaction at a portfolio level.Key Responsibilities:<ul><li>Provide leadership and direction to property management teams across multiple commercial assets.</li><li>Oversee budgeting, financial reporting, and portfolio performance to ensure operational profitability.</li><li>Develop and implement property management strategies, policies, and best practices.</li><li>Serve as the executive-level point of contact for key tenants, stakeholders, and vendors.</li><li>Ensure compliance with all regulatory, safety, and corporate governance standards.</li><li>Drive tenant retention, leasing strategies, and operational excellence initiatives.</li><li>Mentor, develop, and evaluate property managers and staff, fostering a high-performing team.</li><li>Collaborate with executive leadership on portfolio growth and asset management initiatives.</li></ul>
2026-02-26T00:00:00Z

Accounting Assistant

Escondido, CA
onsite
Temporary
22 - 26 USD / Hourly
A growing organization in Escondido is seeking an Accounting Assistant to support its finance department with day-to-day accounting operations. Robert Half is assisting the client in identifying a detail-oriented professional who can contribute to maintaining accurate financial records while supporting the accounting team with administrative and transactional tasks. This opportunity is well suited for individuals who enjoy working with numbers, maintaining accurate records, and building experience within a professional accounting environment. Key Responsibilities<ul><li>Assist with accounts payable and accounts receivable tasks</li><li>Enter financial transactions and maintain accounting records</li><li>Support invoice processing and payment tracking</li><li>Reconcile financial data and assist with account reviews</li><li>Maintain organized accounting files and documentation</li><li>Provide general administrative support to the accounting team</li></ul>
2026-03-11T00:00:00Z

Property Accountant

Newport Beach, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for an experienced Property Accountant to oversee financial operations for commercial properties in Newport Beach, California. This role involves managing financial reporting, audits, budgeting, and compliance while ensuring accurate and timely accounting processes. The ideal candidate will possess strong analytical abilities and a thorough understanding of property management accounting. Responsibilities:• Prepare and analyze monthly and annual financial reports, ensuring accuracy and compliance.• Manage cash flow and oversee day-to-day financial transactions for assigned commercial properties.• Complete month-end journal entries, including accruals and depreciation, and generate required reports.• Conduct detailed financial variance analyses and present findings to management.• Collaborate with property management teams to provide training and support on accounting procedures.• Review and manage accounts payable and receivable, resolving discrepancies and ensuring timely payments.• Facilitate year-end audit processes by preparing audit packets and addressing auditor requests.• Work closely with management teams to develop and upload annual budgets.• Submit monthly compliance reports and ensure adherence to relevant regulations.• Maintain organized financial records, including invoices, vendor information, and payment processing documentation.
2026-03-11T00:00:00Z

Property Accountant

San Diego, CA
onsite
Temporary
38 - 45 USD / Hourly
We are looking for a skilled Property Accountant to join our team on a long-term contract basis. This position is based in San Diego, California, and offers the opportunity to contribute to the financial operations of a dynamic real estate organization. The ideal candidate will bring expertise in property accounting, strong analytical capabilities, and the ability to collaborate effectively with property management teams. Responsibilities: • Prepare and record monthly journal entries to ensure accurate financial reporting. • Maintain lead sheets for various balance sheet and income statement accounts. • Perform income statement variance analysis to identify trends and discrepancies. • Process tenant billbacks and account adjustments in a timely manner. • Compile monthly financial reporting packages for supervisor review. • Complete annual and quarterly reconciliations and billings, including CAM reconciliations. • Assist in preparing annual property budgets and tenant dispute resolutions. • Conduct general ledger account analysis and reconciliations to maintain data integrity. • Approve accounts payable invoices using Nexus software. • Calculate and bill tenant percentage rents and other related charges.
2026-03-09T00:00:00Z

Facilities Administrator

San Diego, CA
onsite
Temporary
24 - 27 USD / Hourly
About the Role Robert Half is partnering with a growing technology company seeking a detail-oriented and proactive Facilities Administrator to support office operations and facilities coordination. This role will play an important part in ensuring the workplace environment runs smoothly by managing vendor relationships, coordinating office services, and supporting day-to-day facilities needs.The ideal candidate is organized, resourceful, and comfortable managing multiple operational tasks in a fast-paced office environment.Key Responsibilities<ul><li>Coordinate day-to-day facilities operations to ensure the office environment is well maintained</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Submit and track maintenance requests, work orders, and repairs</li><li>Assist with managing office supplies, equipment, and inventory</li><li>Coordinate office moves, workspace setups, and employee seating arrangements</li><li>Support office safety procedures and workplace policies</li><li>Maintain organized records related to facilities, vendors, and service contracts</li><li>Assist with vendor scheduling, deliveries, and building access</li><li>Support office events, meetings, and internal workplace initiatives</li><li>Assist with additional administrative and operational projects as needed</li></ul>
2026-03-06T00:00:00Z