37 Results for Project Administrative Assistant Jobs in Oceanside, CA

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Project Assistant

Irvine, California
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dedicated Project Assistant to join our team in Irvine, California. In this role, you will play a key part in supporting project managers and ensuring the seamless execution of various initiatives. This is a long-term contract position ideal for someone who excels at organization, communication, and attention to detail. Responsibilities: • Coordinate project activities to ensure milestones are achieved on time and within scope. • Maintain comprehensive project documentation, including reports and updates for stakeholders. • Assist project managers with planning schedules and allocating resources effectively. • Monitor project progress, identifying and addressing potential risks or delays. • Facilitate communication among team members, vendors, and stakeholders to ensure alignment. • Organize and document project meetings, including preparing agendas and recording minutes. • Track budgets and expenses to ensure financial objectives are met. • Support the deployment and utilization of project management tools and processes. • Verify that project deliverables meet quality standards and organizational requirements. • Manage and maintain project files and records for accuracy and accessibility.
2026-09-30T00:00:00Z

Administrative Assistant

Irvine, California
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Irvine, California. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while handling a range of administrative and front desk responsibilities. The person in this role will manage sensitive information with discretion, keep office services running smoothly, and provide timely support to employees, visitors, and leadership. Responsibilities: • Welcome guests and team members professionally, manage front desk interactions, and guide visitors to the appropriate contacts. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Administer employee and visitor badge activities, including issuance, tracking, and related record maintenance. • Sort, distribute, and prepare incoming and outgoing mail to support efficient daily office communication. • Monitor break areas and replenish kitchen and refreshment supplies to maintain a functional office environment. • Oversee office inventory by tracking stock levels, placing supply orders, and confirming deliveries from vendors. • Provide general administrative support such as document preparation, filing, scanning, copying, data entry, and record organization. • Contribute to a cooperative office atmosphere by supporting team needs and assisting with additional assignments from management as needed.
2026-09-30T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. The Administrative Assistant will play a key role in coordinating schedules, preparing documents, managing communications, and supporting a variety of office functions. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Rancho Santa Fe, California
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing manufacturing organization is looking for an Administrative Assistant to provide hands-on support to its Operations and leadership teams. This isn't a traditional reception-heavy administrative role. You'll be involved in the day-to-day coordination of purchasing, production paperwork, vendors, inventory, and office operations. This position would be a strong fit for someone who is highly organized and enjoys working in a fast-moving environment where priorities can change throughout the day. Responsibilities:<ul><li>Provide administrative support to Operations and management</li><li>Maintain production schedules, spreadsheets, and tracking reports</li><li>Enter and update purchase orders and operational data</li><li>Assist with vendor communication and follow-up</li><li>Track orders, deliveries, and shipping documentation</li><li>Maintain inventory and supply records</li><li>Prepare work orders, reports, and internal documentation</li><li>Process invoices and route them for approval</li><li>Assist Accounting with purchasing and expense documentation</li><li>Coordinate meetings and maintain department calendars</li><li>Prepare reports using Excel and internal systems</li><li>Maintain organized electronic and physical files</li><li>Assist with employee paperwork and operational documentation</li><li>Coordinate office and facility supply orders</li><li>Communicate information between Operations, Purchasing, Accounting, and vendors</li><li>Assist with special projects and process improvements</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Fallbrook, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established educational organization in North County is looking for an Administrative Assistant to support its academic and student-services operations. This is a great opportunity for someone who enjoys a professional, people-facing environment and wants to work in a setting where organization, communication, and attention to detail really matter. You’ll serve as an important point of contact for students, families, instructors, and internal staff while helping keep daily administrative operations organized. What You’ll Do:<ul><li>Provide day-to-day administrative support to department leadership and staff</li><li>Answer phones, emails, and general inquiries</li><li>Assist students and families with routine questions and requests</li><li>Maintain student and departmental records</li><li>Schedule meetings, appointments, orientations, and events</li><li>Coordinate calendars and room reservations</li><li>Prepare correspondence, reports, forms, and presentations</li><li>Process student documentation and maintain confidential records</li><li>Assist with registration, enrollment, and other administrative processes</li><li>Enter and update information in internal databases</li><li>Track deadlines, forms, and outstanding documentation</li><li>Assist with purchasing, invoices, reimbursements, and basic budget tracking</li><li>Coordinate mail, supplies, printing, and office materials</li><li>Help organize school events, workshops, and department meetings</li><li>Prepare meeting agendas, notes, and follow-up items</li><li>Support special projects for department leadership</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Rancho Santa Fe, California
onsite
Temporary / Contract
27 - 33 USD / Hourly
A high-end construction and residential development company is adding an Administrative Assistant to its Rancho Santa Fe office. This position is designed for someone polished, exceptionally organized, and comfortable working around executives, project managers, homeowners, vendors, and subcontractors. You’ll provide administrative support while also helping keep multiple construction projects organized from the office side. What You’ll Handle:<ul><li>Support project managers and company leadership with daily administrative needs</li><li>Maintain project files, contracts, schedules, and documentation</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Coordinate meetings with clients, architects, designers, vendors, and subcontractors</li><li>Maintain project calendars and important deadlines</li><li>Track permits, inspections, approvals, and project documentation</li><li>Assist with purchase orders and vendor paperwork</li><li>Process and organize invoices and project expenses</li><li>Communicate with vendors and subcontractors regarding documentation and scheduling</li><li>Maintain client files and confidential project information</li><li>Prepare meeting agendas and track follow-up items</li><li>Assist with material selections, deliveries, and project coordination</li><li>Update project tracking spreadsheets</li><li>Coordinate office supplies and project-related materials</li><li>Assist with scheduling site meetings and walkthroughs</li><li>Provide general administrative support to the project team</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Orange, California
onsite
Temporary to Hire
31.9675 - 37.015 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Orange, California. This is a Contract to permanent opportunity, offering the chance to grow within the organization while contributing to a dynamic and collaborative office environment. The ideal candidate will be tech-savvy, familiar with QuickBooks Desktop, and capable of managing various administrative and bookkeeping tasks effectively. Responsibilities: • Manage scheduling and calendar activities to ensure smooth daily operations. • Oversee general office management tasks, including maintaining supplies and organizing workflows. • Process invoices, write checks, and handle occasional banking errands. • Perform light bookkeeping and accounting duties to support financial operations. • Provide administrative support by answering calls, managing data entry, and assisting with receptionist duties. • Utilize QuickBooks Desktop for financial record-keeping and related tasks. • Collaborate with the team to ensure efficient property management. • Maintain an organized workspace, adhering to business casual dress code.
2026-09-29T00:00:00Z

Administrative Assistant

San Luis Rey, California
onsite
Temporary / Contract
29 - 33 USD / Hourly
A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.You’ll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment. Key Responsibilities:<ul><li>Provide administrative support to department leaders and cross-functional teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Coordinate internal meetings, presentations, and team events</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain department files and confidential documentation</li><li>Assist with purchasing requests and vendor coordination</li><li>Process invoices, expense reports, and purchasing documentation</li><li>Track department budgets, supplies, and recurring expenses</li><li>Coordinate shipping and receiving of office and business materials</li><li>Maintain distribution lists, contact information, and internal databases</li><li>Assist with onboarding and offboarding administrative tasks</li><li>Coordinate training sessions and team meetings</li><li>Maintain project trackers and follow up on outstanding items</li><li>Assist with documentation and records management</li><li>Support audits, inspections, and internal administrative projects</li><li>Serve as a professional point of contact for internal teams and outside vendors</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Fountain Valley, California
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a government-focused environment in Fountain Valley, California. This Long-term Contract position is ideal for someone who can manage a steady volume of administrative tasks, maintain accurate records, and communicate effectively with vendors and internal stakeholders. The successful candidate will bring strong organizational skills, sound judgment, and the ability to keep invoice and contract activities moving efficiently. Responsibilities: • Process a high daily volume of invoices with accuracy and timeliness to support ongoing operational needs. • Enter invoice details and related records into organizational systems while maintaining complete and up-to-date documentation. • Coordinate payment activity by reviewing invoice status, confirming required information, and helping ensure obligations are handled promptly. • Act as a liaison between vendors and internal teams to share updates, address questions, and keep transactions on track. • Route contracts and supporting paperwork to the appropriate parties for review, approval, and follow-through. • Provide regular status updates on administrative items and communicate clearly when follow-up or corrections are needed. • Perform general office support duties, including handling inbound calls and assisting with front-desk or receptionist-related tasks as needed.
2026-09-24T00:00:00Z

Administrative Assistant

Fallbrook, California
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You’ll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.What You’ll Do:<ul><li>Provide day-to-day administrative support to managers and department leaders</li><li>Manage calendars and coordinate internal and external meetings</li><li>Schedule conference rooms, appointments, and team meetings</li><li>Answer and route phone calls and emails</li><li>Prepare correspondence, documents, reports, and presentations</li><li>Maintain electronic and physical files</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order office supplies and monitor inventory</li><li>Assist with expense reports and invoice documentation</li><li>Coordinate travel arrangements and itineraries as needed</li><li>Help prepare meetings, presentations, and internal events</li><li>Update spreadsheets, contact lists, and internal databases</li><li>Assist with onboarding new employees and preparing office materials</li><li>Communicate with vendors, clients, and building management</li><li>Help coordinate office maintenance and service requests</li><li>Handle confidential information with discretion</li><li>Take on special projects and additional administrative responsibilities as needed</li></ul>
2026-09-28T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is partnering with a local municipality seeking an experienced Administrative Assistant to provide administrative and operational support to a busy city department. This is a great opportunity for a detail-oriented professional with prior experience working for a city, municipality, or government agency.Key Responsibilities<ul><li>Provide day-to-day administrative support to department staff and leadership</li><li>Answer phones, respond to emails, and assist with public and internal inquiries</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and proofread correspondence, reports, forms, and other documents</li><li>Maintain accurate electronic and physical records in accordance with department procedures</li><li>Process forms, invoices, data entry, and other administrative documents</li><li>Assist with meeting agendas, minutes, and follow-up items</li><li>Communicate professionally with city departments, vendors, community members, and the public</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-09-11T00:00:00Z

Part-Time Administrative Assistant

San Diego, California
onsite
Temporary / Contract
20 - 21 USD / Hourly
Our client, a mission-driven nonprofit/education organization, is seeking a Part-Time Administrative Assistant to support daily office operations and help keep internal processes running smoothly. This role is ideal for someone who is organized, detail-oriented, and comfortable managing a variety of administrative tasks in a collaborative environment. The schedule would start off as Monday-Friday 9am-1pm or 8:30AM-1:30PM 4 days a week. This is a contract opportunity for 3-6 months with the potential for hire and additional hours. Key Responsibilities:<ul><li>Provide general administrative support to staff and leadership</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare documents, reports, correspondence, and presentation materials</li><li>Maintain filing systems, records, and databases</li><li>Order office supplies and help manage office organization</li><li>Assist with event coordination, donor/student communications, or departmental projects</li><li>Support data entry and tracking for programs, budgets, or enrollment as needed</li></ul>
2026-09-24T00:00:00Z

Senior Administrative Assistant

San Diego, California
onsite
Temporary / Contract
32 - 38 USD / Hourly
Robert Half is partnering with a leading aerospace company seeking a highly organized and experienced Senior Administrative Assistant to provide direct support to the CEO and President. This is a high-visibility role for a polished professional who can anticipate executive needs, manage competing priorities, and operate with a high level of discretion.Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and President</li><li>Manage complex calendars, scheduling, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare and format presentations, reports, correspondence, and executive documents</li><li>Coordinate executive meetings, including agendas, materials, and follow-up items</li><li>Handle confidential and sensitive company information with discretion</li><li>Serve as a key point of contact for internal teams, clients, vendors, and external partners</li><li>Assist with special projects and executive-level initiatives</li><li>Track deadlines, action items, and follow-ups to ensure timely completion</li><li>Coordinate logistics for meetings, events, and leadership activities</li><li>Provide general administrative support to the executive leadership team as needed</li></ul>
2026-09-11T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
43 - 52 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to support the CEO and COO. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, handle confidential information, and serve as a key partner in supporting executive leadership and organizational operations. The ideal candidate is resourceful, adaptable, and committed to the mission of the organization. This individual will play a critical role in helping the CEO and COO stay focused on strategic priorities and day-to-day leadership responsibilities. Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and COO</li><li>Manage complex calendars, schedule internal and external meetings, and coordinate logistics</li><li>Prepare correspondence, reports, presentations, agendas, and meeting materials</li><li>Take meeting notes and track follow-up items and action steps</li><li>Coordinate board meetings, committee meetings, and executive-level events as needed</li><li>Manage travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executive leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support special projects, strategic initiatives, and cross-functional collaboration</li><li>Assist with office operations and help streamline administrative processes</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

Irvine, California
onsite
Temporary to Hire
45.6 - 52.8 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a Financial Services organization based in Irvine, California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who excels at managing competing priorities, handling sensitive information, and keeping executive operations running smoothly. The role requires strong judgment, exceptional organization, and the ability to communicate effectively while coordinating schedules, travel, documentation, and high-level administrative initiatives. Responsibilities: • Oversee complex calendars for executive leadership, arranging meetings, prioritizing requests, and resolving scheduling conflicts to protect time and support business objectives. • Organize domestic business travel from initial booking through final itinerary management, ensuring leaders have accurate schedules, confirmations, and logistical support. • Prepare, process, and reconcile expense submissions with a high degree of accuracy, including items that require additional executive-level review and approval. • Create, refine, and proofread presentations, reports, correspondence, spreadsheets, and other executive materials to ensure quality and consistency. • Draft communications on behalf of leadership, gather relevant information, and support decision-making through research and concise data analysis. • Coordinate internal and external meetings by managing invitations, assembling agendas and background materials, and documenting follow-up items when needed. • Partner with executives and cross-functional teams to keep administrative activities on track, monitor action items, and support special projects or strategic initiatives. • Review supporting documents prior to signature, submit purchase requests, and manage departmental supply and administrative needs efficiently. • Provide logistical support for off-site meetings, events, and executive programs, including occasional travel assistance tied to business initiatives.
2026-09-29T00:00:00Z

Executive Assistant

San Luis Rey, California
onsite
Temporary / Contract
32 - 40 USD / Hourly
A growing organization in the San Luis Rey area is looking for a highly organized Executive Assistant to provide direct support to senior leadership while helping keep day-to-day business priorities moving forward.This is not a role where you'll simply manage a calendar. The ideal candidate will be someone who can anticipate needs, keep executives prepared, manage competing priorities, and take ownership of important follow-ups. You'll interact with leadership, clients, vendors, and internal teams and will need excellent judgment and discretion. What You'll Do:<ul><li>Manage complex executive calendars and scheduling priorities</li><li>Coordinate meetings, conference calls, and appointments</li><li>Prepare agendas, meeting materials, presentations, and reports</li><li>Monitor follow-ups and action items after leadership meetings</li><li>Coordinate domestic travel, accommodations, transportation, and itineraries</li><li>Prepare and organize expense reports</li><li>Draft and proofread correspondence and internal communications</li><li>Serve as a professional point of contact for executives</li><li>Coordinate communication between leadership and internal departments</li><li>Maintain confidential business and personnel information</li><li>Assist with special projects and time-sensitive initiatives</li><li>Track deadlines and important deliverables</li><li>Help coordinate executive events, meetings, and presentations</li><li>Maintain organized electronic files and records</li><li>Assist with basic budget, invoice, and purchasing tracking</li><li>Identify opportunities to streamline administrative processes</li><li>Provide additional support to leadership as priorities shift</li></ul>
2026-09-23T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
40 - 50 USD / Hourly
Our client, a small entertainment company, is seeking a proactive and resourceful Executive Assistant to support senior leadership in a fast-paced office environment. This role is ideal for someone who thrives in a hands-on setting, enjoys wearing multiple hats, and can help keep daily operations organized and running smoothly. Key Responsibilities:<ul><li>Manage multiple executive calendars, coordinate meetings, and schedule appointments.</li><li>Arrange travel, process expense reports, and support day-to-day administrative needs.</li><li>Prepare correspondence, presentations, and other business documents.</li><li>Serve as the main point of contact for internal staff, external partners, and visitors.</li><li>Support general office operations, including supply management, filing, and vendor coordination.</li><li>Assist with planning team meetings, events, and entertainment-related projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Help prioritize tasks and keep leadership organized in a small office setting.</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires a polished professional who can manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and help keep executive operations running smoothly in a fast-paced, innovative environment. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to anticipate needs while supporting leaders in a dynamic, mission-driven setting. Key Responsibilities<ul><li>Provide comprehensive administrative support to one or more senior executives</li><li>Manage complex calendars, schedule internal and external meetings, and resolve scheduling conflicts</li><li>Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize board meetings, leadership meetings, and special events as needed</li><li>Track action items and follow up to ensure timely completion of deliverables</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support expense management, invoice processing, and other administrative tasks</li><li>Assist with special projects and process improvements to enhance executive support functions</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

La Jolla, California
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

Valley Center, California
onsite
Temporary / Contract
34 - 43 USD / Hourly
A private real estate and investment organization is seeking a polished, highly organized Executive Assistant to support a busy executive and assist with a combination of business and administrative priorities. This position is ideal for someone who is comfortable in a high-trust environment and can handle sensitive information, shifting schedules, vendor coordination, travel arrangements, and personal and professional administrative needs with discretion.Responsibilities:<ul><li>Manage a dynamic executive calendar and prioritize competing commitments</li><li>Coordinate meetings with internal teams, clients, investors, and outside partners</li><li>Arrange domestic and international travel</li><li>Build detailed travel itineraries and coordinate transportation and accommodations</li><li>Manage executive correspondence and email follow-up</li><li>Draft and prepare professional communications</li><li>Prepare meeting agendas, presentations, reports, and briefing materials</li><li>Track action items and ensure important follow-ups are completed</li><li>Coordinate vendors, contractors, and service providers</li><li>Assist with property-related administrative coordination</li><li>Review and organize invoices, receipts, and expense reports</li><li>Maintain confidential financial and business documentation</li><li>Coordinate appointments and special events</li><li>Assist with business development and client-related projects</li><li>Maintain organized digital files and records</li><li>Research vendors, services, and business information as needed</li><li>Handle last-minute changes calmly and efficiently</li><li>Take ownership of special projects from start to finish</li></ul>
2026-09-23T00:00:00Z

Executive Assistant

Poway, California
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a growing aerospace organization in Poway, is seeking a highly organized and professional Executive Assistant to provide direct support to the President & CEO. This is a highly visible role for someone who enjoys working in a fast-paced environment, managing competing priorities, and serving as a trusted partner to executive leadership.The ideal candidate will be proactive, polished, and comfortable handling confidential information while ensuring the CEO's day-to-day operations run smoothly.Key Responsibilities<ul><li>Provide high-level administrative and organizational support to the President & CEO</li><li>Manage a complex calendar, scheduling internal and external meetings and appointments</li><li>Coordinate meetings, agendas, materials, and follow-up items</li><li>Arrange domestic and international travel, including itineraries and accommodations</li><li>Prepare correspondence, presentations, reports, and other executive materials</li><li>Serve as a professional point of contact for internal teams, clients, vendors, and business partners</li><li>Track action items and follow up with leadership and key stakeholders to ensure deadlines are met</li><li>Assist with board meetings, leadership meetings, and executive events</li><li>Maintain highly confidential and sensitive information with discretion</li><li>Coordinate special projects and research on behalf of the CEO</li><li>Help prioritize incoming requests and ensure important matters receive timely attention</li><li>Partner with other members of the administrative and leadership teams to support organizational priorities</li><li>Assist with other executive and office initiatives as needed</li></ul>
2026-09-11T00:00:00Z

Project Coordinator

Irvine, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and meticulous Project Coordinator to join our team on a long-term contract basis. This position offers the flexibility to work hybrid in Orange County, providing you with the tools and support needed to succeed. You will play a vital role in managing project workflows, coordinating between departments, and ensuring all documentation is accurately processed. Responsibilities:• Utilize the partner portal to manage and track project-related activities.• Collaborate closely with the services and funding teams to ensure smooth operations.• Submit documentation and screenshots for review, ensuring compliance with client requirements.• Coordinate with accounting and sales teams to gather necessary documents and address missing information.• Handle approvals and rejections effectively to maintain project timeliness and accuracy.• Ensure payment processes are completed correctly and resolve issues to avoid disruptions.• Maintain clear and precise communication through email correspondence.• Monitor and report on project timelines to ensure deadlines are met.• Use tools such as Dynamics 365 Business Central and OneNote to streamline processes.• Assist in scanning, reviewing, and organizing project-related documents.
2026-09-30T00:00:00Z

Project Coordinator

Irvine, California
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a highly organized Project Coordinator to join an onsite team in Orange County, California. This contract opportunity has the potential to become permanent and supports a fast-moving design and production environment where creative requests, compliance-sensitive materials, and marketing assets must be managed with precision. The ideal candidate will bring strong coordination skills, sound judgment, and the ability to keep multiple projects progressing smoothly across departments. Responsibilities:• Coordinate incoming creative and production requests, ensuring each project is properly logged, prioritized, and routed to the appropriate stakeholders.• Oversee timelines and daily workflow for a high volume of assignments, helping the team stay on schedule during both routine periods and seasonal peak demand.• Partner with design, sales, and operations teams to move projects forward efficiently and maintain clear communication on status, deadlines, and deliverables.• Support the creation and revision of both print and digital marketing materials, including the organization of required reviews and approvals.• Maintain orderly document storage and filing practices so project files, proofs, and reference materials remain accurate and accessible.• Conduct proofing and quality checks to help confirm materials are complete, consistent, and aligned with compliance expectations before release.• Assist with annual asset refresh cycles and other recurring update initiatives that require careful tracking and follow-through.• Use project tracking and document tools to monitor workload, update project records, and support light revisions when needed.
2026-09-18T00:00:00Z

Project Coordinator

San Diego, California
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client is seeking an organized and detail-oriented Project Coordinator to support project managers and field teams throughout the construction process. This role will help keep projects on track by coordinating schedules, documentation, communication, and administrative details from project kickoff through completion.The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction environment with multiple priorities.Key Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and field teams</li><li>Assist with project scheduling, timelines, and tracking deadlines</li><li>Prepare, organize, and maintain project documentation, contracts, and files</li><li>Coordinate communication between project managers, subcontractors, vendors, clients, and internal teams</li><li>Assist with purchase orders, invoices, change orders, and billing documentation</li><li>Track RFIs, submittals, permits, and other project requirements</li><li>Schedule meetings, site visits, inspections, and project-related activities</li><li>Maintain project logs and update spreadsheets and internal systems</li><li>Follow up on outstanding items to keep projects moving forward</li><li>Assist with gathering information and preparing project reports</li><li>Support project closeout documentation and final deliverables</li><li>Help coordinate materials, deliveries, and subcontractor schedules as needed</li><li>Provide general administrative support to the construction and operations teams</li></ul>
2026-09-11T00:00:00Z

37 results for Project Administrative Assistant in Oceanside, CA