11 results for Front Office Coordinator in Oceanside, CA

Front Desk Coordinator

San Diego, CA
onsite
Temporary
23 - 26 USD / Hourly
At Robert Half, we partner with leading organizations experiencing above-average demand for Front Desk Coordinators, a vital role for business operations and office efficiency. Our client is seeking a personable, organized, and proactive Front Desk Coordinator to create positive first impressions and support daily administrative functions. Key Responsibilities:<ul><li>Greet and assist visitors and clients professionally, directing them appropriately</li><li>Answer and route incoming calls; take messages as needed</li><li>Manage appointment schedules and coordinate meeting room usage</li><li>Perform general administrative and clerical tasks such as filing, mail handling, and data entry</li><li>Maintain an organized, tidy reception area</li><li>Support office staff with various tasks to ensure smooth workflow</li><li>Uphold confidentiality and high standards of customer service</li></ul>
2026-03-06T00:00:00Z

Office Operations Coordinator

San Marcos, CA
onsite
Temporary
25 - 27 USD / Hourly
The Office Operations Coordinator position is ideal for someone who enjoys creating systems, supporting teams, and ensuring that day-to-day office operations run with precision and consistency.This role is far more strategic than a traditional office support position. The Operations Coordinator will act as a central hub for internal coordination, helping departments communicate effectively, ensuring administrative processes run smoothly, and maintaining an organized and productive office environment. Successful candidates understand that operational excellence requires both structure and adaptability. They enjoy working behind the scenes to create processes that allow others to perform at their best. This position requires someone who is naturally organized, proactive in solving problems, and capable of balancing multiple responsibilities at once. The company is seeking a professional who takes pride in maintaining a well-run workplace and understands the impact that strong administrative infrastructure has on organizational success. If you enjoy supporting teams and improving processes, this role offers a rewarding opportunity to contribute meaningfully to a growing organization.Key Responsibilities<ul><li>Coordinate daily office operations and administrative functions</li><li>Manage vendor relationships and office services</li><li>Support internal meetings, projects, and team initiatives</li><li>Maintain office policies, documentation, and procedures</li><li>Assist leadership with operational reporting and planning</li></ul>
2026-03-05T00:00:00Z

Receptionist / Front Desk Coordinator – Medical Office

Vista, CA
onsite
Temporary
21 - 25 USD / Hourly
First impressions matter, especially in healthcare environments where professionalism, organization, and patient communication are essential. Robert Half is assisting a medical office in Vista that is seeking a Receptionist / Front Desk Coordinator to manage front desk operations while supporting administrative and billing functions. This position plays an important role in creating a welcoming and organized environment for patients while ensuring that front desk processes run efficiently throughout the day. The Receptionist will greet patients, coordinate appointments, manage incoming calls, and assist with administrative tasks that support the office’s daily workflow. In addition to traditional front desk responsibilities, this role also includes assisting with medical billing tasks and ensuring patient information and billing documentation are handled accurately. Our client is seeking someone who is professional, organized, and comfortable interacting with patients while managing administrative responsibilities in a busy healthcare environment.Key Responsibilities<ul><li>Greet patients and manage front desk reception area</li><li>Answer and route incoming phone calls</li><li>Schedule appointments and coordinate patient visits</li><li>Assist with billing documentation and payment processing</li><li>Maintain patient records and administrative documentation</li><li>Support the medical office with general administrative tasks</li></ul>
2026-03-13T00:00:00Z

Workplace Coordinator

San Diego, CA
onsite
Temporary
25 - 27 USD / Hourly
About the Role Robert Half is partnering with a dynamic technology company seeking a proactive and organized Workplace Coordinator to support day-to-day office operations and create a positive, productive workplace environment. This role will serve as a key point of contact for employees, visitors, and vendors while ensuring the office runs efficiently.The ideal candidate is highly organized, service-oriented, and enjoys supporting both people and workplace operations in a fast-paced environment.Key Responsibilities<ul><li>Support daily workplace operations to ensure the office environment runs smoothly</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Coordinate office logistics, workspace setups, and meeting room scheduling</li><li>Manage office supplies, inventory, and workplace equipment</li><li>Assist with coordinating maintenance requests and vendor services</li><li>Support employee onboarding logistics, including workspace preparation and office access</li><li>Maintain organized records for vendors, workplace services, and office procedures</li><li>Assist with planning and coordinating office events, meetings, and team activities</li><li>Ensure the workplace remains organized, welcoming, and functional for employees and guests</li><li>Provide general administrative and operational support to internal teams</li></ul>
2026-03-06T00:00:00Z

Scheduling Coordinator

San Diego, CA
onsite
Temporary
23 - 26 USD / Hourly
About the Company: Our client is a reputable construction company committed to delivering high-quality projects safely and on schedule. They value organization, communication, and teamwork, and are looking for a Scheduling Coordinator to ensure efficient project planning and seamless field operations.Position Overview: The Scheduling Coordinator will manage and maintain project schedules, coordinating resources, subcontractors, and internal teams to ensure projects are completed on time and within scope. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both office and field teams.Key Responsibilities:<ul><li>Develop, maintain, and update project schedules, ensuring alignment with project timelines and milestones.</li><li>Coordinate with project managers, field staff, subcontractors, and vendors to schedule work, deliveries, and inspections.</li><li>Track project progress and communicate schedule changes or delays to relevant stakeholders.</li><li>Maintain accurate scheduling records and reports, ensuring documentation is up to date.</li><li>Assist with resource allocation and planning to optimize productivity and minimize downtime.</li><li>Support project teams with administrative tasks related to scheduling, including meeting coordination and reporting.</li><li>Ensure compliance with company policies, safety standards, and project requirements.</li></ul>
2026-03-13T00:00:00Z

General Office Clerk

Irvine, CA
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows. Responsibilities: • Scan and organize tax documents to maintain accurate and accessible records. • Utilize office technology efficiently, adapting quickly to new systems as necessary. • Stand for extended periods while operating office equipment, such as copiers. • Restock supplies in the lunchroom and throughout the office to ensure availability. • Refill copiers with paper and other necessary materials to support office operations. • Collect mail from the building’s mailroom and distribute it to appropriate recipients. • Perform general office tasks and assist with additional duties as assigned.
2026-03-12T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
21 - 24 USD / Hourly
Our client, a respected non-profit organization, is seeking a friendly and organized Receptionist to serve as the first point of contact for visitors, clients, and staff. This opportunity is ideal for someone who enjoys providing excellent customer service in a mission-driven environment. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a professional and welcoming manner.</li><li>Answer, screen, and direct incoming phone calls and emails.</li><li>Manage front desk operations, including handling mail and maintaining a tidy reception area.</li><li>Schedule appointments and coordinate meeting room bookings.</li><li>Assist with administrative tasks such as data entry, document preparation, and recordkeeping.</li><li>Support staff with office supply orders and organizational needs.</li><li>Uphold confidentiality and represent the organization’s values at all times.</li></ul>
2026-03-05T00:00:00Z

Receptionist

La Jolla, CA
onsite
Temporary
22 - 25 USD / Hourly
At Robert Half, we connect talented professionals with organizations committed to excellence and growth. Our client is seeking a professional and welcoming Receptionist to serve as the initial point of contact and support daily front office operations. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and vendors in a friendly and professional manner</li><li>Answer and direct incoming calls, taking messages as needed</li><li>Manage appointment schedules and maintain meeting rooms</li><li>Process incoming and outgoing mail and deliveries</li><li>Perform general administrative and clerical tasks such as filing, data entry, and ordering supplies</li><li>Support office staff with various tasks to ensure smooth workflow</li><li>Maintain the reception area, ensuring a tidy and organized appearance</li></ul>
2026-03-05T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively. Responsibilities:• Greet visitors and clients warmly, ensuring a welcoming atmosphere.• Answer and manage a multi-line phone system, directing calls to the appropriate departments.• Handle sensitive and confidential documents with discretion and accuracy.• Coordinate with managers and clients to address any issues related to deadlines or tasks.• Assist in completing assigned projects and administrative duties as needed.• Manage inbound calls efficiently, providing accurate information and support.• Maintain the reception area, ensuring it is clean and organized.• Support the team with general office services and operational needs.• Record and relay messages accurately to the respective recipients.• Provide assistance with scheduling and appointment management when required.• Set up and break down conference rooms• Manage inventory and supply stocking• Answer phones and book conference rooms• Support frequent onsite events
2026-03-11T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Irvine, California. This role is essential in ensuring smooth daily operations by providing exceptional front-desk service and administrative support. If you have a knack for organization and excel in customer-facing roles, we encourage you to apply. Responsibilities: • Welcome visitors warmly, ensuring they feel valued and directed appropriately. • Maintain a clean, organized reception area to uphold the company’s image. • Manage incoming and outgoing mail, deliveries, and packages with efficiency. • Schedule and coordinate appointments, meetings, and conference room bookings as required. • Perform administrative duties such as data entry, filing, and preparing documents. • Monitor office supply levels and place orders to ensure uninterrupted operations. • Provide support to staff and management for various office tasks and projects. • Enforce security protocols by overseeing visitor sign-in/out procedures. • Address general inquiries, offering accurate information to employees and external contacts.
2026-03-13T00:00:00Z

Receptionist

Tustin, CA
onsite
Temporary
21.85 - 25.3 USD / Hourly
We are looking for a friendly and organized Receptionist to join our team in Tustin, California. In this long-term contract role, you will play a key part in creating a welcoming environment for visitors while ensuring smooth day-to-day operations at the front desk. This position offers an excellent opportunity to showcase your customer service and administrative skills in a detail-oriented setting. Responsibilities: • Greet and check in visitors upon arrival, ensuring a positive first impression. • Manage incoming calls using a multi-line phone system, directing inquiries to the appropriate departments. • Sort, distribute, and deliver daily mail efficiently to maintain timely communication. • Handle outbound mail and coordinate deliveries as needed. • Assist visitors with inquiries and provide guidance to ensure their needs are met. • Maintain a tidy and detail-oriented front desk area to uphold the company’s image. • Support administrative tasks such as data entry and document organization. • Monitor and manage office supplies inventory to ensure adequate stock. • Collaborate with team members to address any operational challenges promptly. • Uphold confidentiality and integrity in all interactions and tasks.
2026-03-12T00:00:00Z