<p>We are seeking an experienced <strong>Office Manager / Legal Assistant</strong> based in San Diego to join a growing boutique law firm specializing in HOA-related matters. This hybrid role combines administrative oversight with direct attorney support, making it ideal for someone who thrives in a dynamic, detail-oriented environment.</p><p><br></p><p><u>Work Arrangement</u></p><ul><li>Onsite: First 90 days fully onsite for training and integration</li><li>Hybrid: Flexibility may be discussed after 90 days, but role is primarily onsite (4+ days/week)</li><li>Standard schedule: 8:30 AM – 5:00 PM, Monday–Friday</li></ul><p><u>Key Responsibilities</u></p><ul><li><strong>Office Management -</strong></li><li>Oversee administrative operations and ensure smooth office workflow</li><li>Manage billing and invoicing through Clio</li><li>Issue checks, track insurance payments, and maintain compliance</li><li>Coordinate PTO coverage and assist with HR-related tasks</li><li><strong>Legal Assistant Support -</strong></li><li>Support 1–2 attorneys with calendaring, document management, and deadline tracking</li><li>Open new matters and maintain accurate records in <strong>Clio</strong></li><li>Ensure letters, opinions, and case files are properly organized</li></ul><p><u>Must-Have Skills</u></p><ol><li><strong>Clio experience</strong> (non-negotiable)</li><li>Strong communication and interpersonal skills</li><li>Highly organized, proactive, and resourceful (“Type A” personality)</li><li>Ability to work independently and take initiative</li><li>Prior experience in a boutique law firm preferred</li></ol><p><u>Compensation & Benefits</u></p><ul><li>Salary: $85,000 – $95,000 DOE</li><li>Benefits: Health insurance, 401(k) with matching, PTO, and sick time</li></ul><p><u> Why Join this firm?</u></p><ul><li>Collaborative, supportive team environment</li><li>Growing firm with opportunities for advancement</li><li>Leadership that values work-life balance and flexibility</li></ul><p><em>TO APPLY: Send your resume </em><strong><em>directly </em></strong><em>to </em><strong><em>Micaela.Engebretsen[at]roberthalf[dotcom</em>] </strong><em>with the title </em><strong><em>"San Diego Office Manager"</em></strong></p>
<p>Our team is seeking a proactive and organized Filing Assistant to join a growing tax firm in Mira Mesa, CA. In this permanent, onsite role, you will support our staff in maintaining accurate and confidential financial records essential for efficient tax processing and compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Organize, label, and maintain physical and electronic files for client tax documents and firm correspondence</li><li>Retrieve and file records in accordance with company and IRS retention policies</li><li>Scan, copy, and archive sensitive documents, ensuring data integrity and confidentiality</li><li>Assist with document intake, sorting, and distribution to the appropriate team members</li><li>Support administrative tasks such as data entry and basic reporting as needed</li><li>Collaborate with colleagues to ensure timely and secure access to records during tax season</li></ul>
<p>A well-established distribution company in Vista is looking for a <strong>Office Administrator</strong> to oversee front office operations, support cross-functional departments, and ensure a smooth and efficient workflow. This position requires someone who is resourceful, tech-savvy, and confident handling a variety of administrative and operational responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the central point of contact for office operations, vendor communication, building access, and facility needs</li><li>Oversee administrative processes including scheduling, internal communication, and procedural documentation</li><li>Prepare detailed reports, spreadsheets, KPIs, and weekly operations metrics</li><li>Support HR processes such as employee files, timesheet tracking, and onboarding logistics</li><li>Coordinate company events, training sessions, meetings, and travel</li><li>Manage inventory of office, warehouse, and shipping supplies; negotiate with vendors as needed</li><li>Handle basic AR/AP support including invoice coding, matching, data entry, and reconciliation</li><li>Assist leadership with research, special projects, and administrative planning</li><li>Ensure compliance with company policies and maintain confidential documentation</li><li>Improve office systems by identifying workflow gaps and proposing procedural enhancements</li></ul>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
<p>Client is seeking a tech-savvy Administrative Support professional to assist with new hire laptop setup, security compliance, SAP data entry, and ESG reporting. This role is ideal for someone who is detail-oriented, organized, and comfortable working with technology and corporate systems.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up laptops and workstations for new hires, ensuring all required software, user access, and configurations are properly installed.</li><li>Install and update security software per direction from Hyundai Rotem Headquarters.</li><li>Ensure compliance with internal cybersecurity and IT protocols.</li><li>Serve as the primary point of contact for basic technical support needs for new and existing staff.</li><li>Perform SAP data entry including invoice processing, document uploads, and administrative support for accounting functions.</li><li>Support ESG (Corporate Social Responsibility) reporting by collecting information, compiling data, and submitting required reports to HQ in Korea.</li><li>Assist the CFO with administrative tasks, documentation, and follow-up requests.</li><li>Maintain organized digital and physical records as needed.</li><li>Coordinate with HQ teams and internal departments to ensure timely completion of tasks.</li></ul><p><b> </b></p>
<p>A well-established construction and field services company in Escondido is hiring an <strong>Accounting Assistant</strong> to support a high-volume back office team. This role involves a mix of accounting, administrative work, and interaction with vendors, subcontractors, and project managers. It’s perfect for someone who thrives in a dynamic environment and enjoys learning multiple parts of the accounting cycle.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist AP with coding and entering subcontractor invoices and material receipts</li><li>Verify RFPs, contracts, and change orders for billing accuracy</li><li>Track lien releases, insurance certificates, and subcontractor compliance documents</li><li>Support AR with progress billing, job costing entries, and payment posting</li><li>Reconcile vendor statements and follow up on any discrepancies</li><li>Help maintain job files, project budgets, and cost tracking reports</li><li>Assist with payroll-related document collection and timesheet validation</li><li>Support month-end tasks for the Controller and project accounting team</li><li>Perform administrative tasks such as scanning, filing, and updating digital records</li></ul>
<p>Our company is seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. The ideal candidate will excel in providing administrative support, handling confidential information, and assisting with a variety of HR processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including scheduling interviews and communicating with candidates</li><li>Maintain employee records and ensure data accuracy in HR systems</li><li>Support onboarding and offboarding processes</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Help coordinate training sessions and employee events</li><li>Prepare HR reports and assist with general administrative tasks as needed</li></ul><p><br></p>
<p>Our client, a growing consumer products company in Carlsbad, is seeking an organized and dependable <strong>Accounting Assistant</strong> to support daily financial operations and provide hands-on assistance across AP, AR, and general accounting tasks. This role is ideal for someone with strong administrative skills who’s looking to build a long-term accounting career in a fast-moving, entrepreneurial environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with processing invoices, expense reports, and vendor payments</li><li>Enter high-volume transactions into the accounting system with precision</li><li>Match purchase orders, packing slips, and invoices for product shipments</li><li>Support the AR team with customer invoicing, payment posting, and credit memos</li><li>Maintain digital and physical accounting files, ensuring accuracy and organization</li><li>Support month-end tasks such as account reconciliations and journal entry prep</li><li>Assist with inventory reconciliation and SKU cost updates</li><li>Communicate with internal teams and vendors to resolve discrepancies</li><li>Provide backup support to the front office and operations team during peak times</li></ul>
<p>A well-respected <strong>family medical practice in Oceanside</strong> is seeking a warm, professional, and highly organized <strong>Front Office Medical Receptionist</strong> who is fully bilingual in <strong>Spanish and English</strong>. This role serves as the first point of contact for patients and plays a crucial part in creating a positive, seamless experience for diverse families and individuals receiving care. This position requires exceptional customer service abilities, strong medical terminology familiarity, and proficiency with healthcare software systems. The ideal candidate thrives in a fast-paced clinic environment, communicates clearly, and approaches patient care with empathy and professionalism.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Greet patients, verify appointments, and check in/out with accuracy and courtesy.</li><li>Answer high-volume incoming calls, triage patient questions, schedule appointments, and route calls to medical staff as needed.</li><li>Maintain updated patient demographic information, insurance details, and required forms.</li><li>Handle co-pays, deposits, and payment collections while following HIPAA and clinic confidentiality policies.</li><li>Translate between English and Spanish for patient inquiries, instructions, and documentation when needed.</li><li>Enter patient notes, referrals, authorizations, and updates into the EMR system.</li><li>Coordinate with medical assistants, nurses, and providers to ensure flow throughout the day.</li><li>Maintain reception area cleanliness, manage patient paperwork, and distribute forms.</li></ul>
<p>Our client is seeking an organized and detail-oriented Commercial Property Manager Assistant to support the day-to-day operations of commercial real estate properties. In this role, you will work closely with property managers, tenants, and vendors to ensure the smooth running and maintenance of property assets.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Assist with tenant communications, addressing inquiries and coordinating maintenance requests.</li><li>Prepare and maintain lease documentation, property records, and financial reports.</li><li>Support the property manager with budgeting, expense tracking, and accounts payable/receivable tasks.</li><li>Coordinate property inspections, vendor scheduling, and compliance with safety regulations.</li><li>Help with onboarding new tenants and lease renewals.</li><li>Ensure accurate documentation of all property-related activities in company systems.</li></ul><p><br></p>
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Associate Attorney. The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law. </p><p><br></p><p>This is truly a family oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days in the office and a few days remote.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Civil Pleadings, Motions, Discovery, and Trial Work</li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
<p>Are you a skilled <strong>Litigation Secretary</strong> looking for an exciting opportunity to showcase your expertise in a dynamic and fast-paced legal environment? Our client is seeking an organized and detail-oriented professional to support a thriving litigation practice. If you excel under pressure, have exceptional organizational and multitasking skills, and are passionate about providing top-tier support, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p>As a Litigation Secretary, you will be a critical member of the legal team, ensuring seamless support through:</p><ul><li><strong>Case Management</strong>: Organizing, maintaining, and updating case files, pleadings, and discovery documents.</li><li><strong>Calendaring & Scheduling</strong>: Coordinating deadlines, court dates, depositions, and meetings with attorneys, clients, and external parties.</li><li><strong>Document Preparation</strong>: Drafting, formatting, and proofreading legal documents, including correspondence, pleadings, agreements, and briefs, while ensuring confidentiality.</li><li><strong>E-Filing & Filing</strong>: Submitting documents electronically through state and federal court systems with a thorough understanding of jurisdictional requirements.</li><li><strong>Attorney Support</strong>: Managing attorney billing, timesheets, and travel arrangements while assisting with administrative and organizational tasks.</li><li><strong>Professional Communication</strong>: Acting as the point of contact for clients, opposing counsel, court personnel, and colleagues, always maintaining a professional and courteous demeanor.</li></ul><p><br></p><p><strong>Why Join This Firm?</strong></p><p>By joining this firm, you will enjoy:</p><ul><li>A supportive, collaborative, and inclusive work environment.</li><li>Competitive compensation and a comprehensive benefits package.</li><li>Opportunities for professional growth and development within a respected and established legal practice.</li></ul><p><br></p>
<p>The Accounting Assistant will play a key role in supporting day-to-day accounting functions including accounts receivable, accounts payable, and subcontractor compliance. This position requires strong organizational skills, accuracy, and the ability to work in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Accounts Receivable (AR)</p><p>• E-deposit client payments and post payments to the accounting system</p><p>• Track payments and follow up with clients on past due balances</p><p>• Assist in follow up with billing team and project managers to ensure completion of billing for projects and jobs</p><p>Accounts Payable (AP)</p><p>• Assist in vendor setup including document compliance, credit application, and maintain vendor records</p><p>• Match purchase orders with receipts, PO receipt with vendor invoices, and resolve discrepancies if any</p><p>• Assist in preparing weekly check runs</p><p>• Answer vendor inquiries regarding payment status</p><p>• Reconcile vendor aging reports to the company’s system open invoice reports periodically or as needed</p><p>Subcontractor Compliance</p><p>• Collect and maintain subcontractor insurance certificates, contractor licenses and W-9s when necessary</p><p>• Monitor expiration dates and follow up for updated paperwork</p><p>• Ensure all subcontractors meet company and project compliance standards</p><p>• Assist project manager with preliminary liens and releases as projects progresses and completes</p><p>General Accounting Support</p><p>• Assist the Controller with book closing tasks</p><p>• Help maintain organized digital and physical files</p><p>• Support special projects and general administrative duties as needed</p><p>Qualifications</p><p>• Experience in accounting or bookkeeping</p><p>• Construction industry experience a plus</p><p>• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)</p><p>• Strong Microsoft Excel and organizational skills</p><p>• Ability to manage multiple tasks and meet deadlines</p><p>• Excellent attention to detail and communication skills</p>
