<p><strong>Data Entry Specialist</strong></p><p><strong>Description:</strong></p><p>Ensure accurate and timely data processing and record-keeping for business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Enter and update data with high accuracy</li><li>Verify and review information for errors</li><li>Maintain electronic and paper files</li><li>Assist with report generation and data analysis</li><li>Support other administrative tasks as needed</li></ul>
<p>Colleen McAuliffe with Robert Half is looking for an experienced Senior Accounts Payable Specialist to join our client's team in South San Jose area, California. In this role, you will oversee the full accounts payable cycle, ensuring accuracy, compliance, and efficiency in processing high volumes of invoices and payments. The ideal candidate will have a proactive approach to problem-solving, strong organizational skills, and a commitment to improving processes within the AP function.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of vendor invoices, including 2-way and 3-way match, as well as non-PO invoices, while ensuring proper coding and approval.</p><p>• Manage weekly and monthly payment runs, including electronic transfers, wires, and checks.</p><p>• Review and reconcile vendor statements, addressing discrepancies and resolving issues promptly.</p><p>• Collaborate with the Procurement team to optimize purchasing and payment workflows.</p><p>• Maintain vendor records by updating master data, collecting W-9 forms, and ensuring tax identification compliance.</p><p>• Prepare and submit annual 1099 forms accurately and on time.</p><p>• Assist with month-end closing activities, including AP accruals, reconciliations, and journal entries.</p><p>• Act as the primary escalation point for complex accounts payable issues and vendor concerns.</p><p>• Identify and implement improvements to AP processes, including automation initiatives.</p><p>• Review and process employee expense reports, ensuring adherence to travel and expense policies.</p>
<p>The Senior General Ledger (GL) Accountant is responsible for managing, analyzing, and reconciling complex financial transactions using Sage accounting software. This role is critical to ensuring accurate and timely financial reporting, maintaining strong internal controls, and supporting month-end and year-end close processes. The Senior GL Accountant also serves as a subject matter expert for Sage within the accounting team and is a key resource for process improvement initiatives.</p><p>Key Responsibilities:</p><ul><li>Oversee and execute all general ledger activities, including preparation, review, and posting of journal entries within Sage.</li><li>Lead month-end and year-end close processes, ensuring timely account reconciliations and the production of accurate financial statements.</li><li>Analyze complex financial data, identify variances, and provide management with actionable insights.</li><li>Maintain, document, and strengthen accounting controls, ensuring compliance with GAAP and company policies.</li><li>Reconcile balance sheet and income statement accounts using Sage, promptly investigating and resolving discrepancies.</li><li>Prepare schedules, reports, and documentation to support internal and external audits.</li><li>Mentor and provide guidance to junior accounting team members.</li><li>Collaborate with cross-functional teams to resolve accounting issues and drive business initiatives.</li><li>Identify and recommend automation opportunities or process improvements using Sage functions.</li></ul><p><br></p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate with office experience or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><ul><li>Perform high volume data entry accurately and efficiently.</li><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in San Francisco, California. In this role, you will handle document coordination and ensure smooth workflows, resembling processes similar to transaction coordination in industries like real estate. This position requires precision, efficiency, and the ability to manage digital signatures and collaborate with external partners.<br><br>Responsibilities:<br>• Coordinate document workflows, including sending and managing digital signatures through platforms like DocuSign.<br>• Ensure accurate data entry and maintain meticulous records of transactions.<br>• Collaborate with insurance partners and other external stakeholders to facilitate document completion.<br>• Review and verify all data entries for accuracy before submission.<br>• Manage numeric and computer-based data entry tasks efficiently and within set deadlines.<br>• Resolve discrepancies in documentation and communicate effectively to address issues.<br>• Maintain organized digital files and ensure compliance with company protocols.<br>• Execute typing and administrative tasks to support transaction processes.<br>• Assist in improving workflow efficiency by identifying and recommending process enhancements.
<p>We are looking for an experienced Executive Assistant to join our team in Stockton, California. In this long-term contract role, you will provide high-level administrative support, focusing on project coordination, technical writing, and organizational tasks. This position offers the opportunity to collaborate with senior leadership while ensuring efficient operations and communication within the executive office. Experience with government, city or state experience preferred.</p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the executive office, including managing schedules and prioritizing tasks.</p><p>• Coordinate and oversee project management activities, ensuring deadlines and objectives are met.</p><p>• Develop and maintain detailed reports, records, and specialized documentation using advanced technical writing skills.</p><p>• Organize and facilitate executive meetings, preparing agendas and recording minutes.</p><p>• Manage travel arrangements, including booking accommodations and coordinating itineraries.</p><p>• Interact with customers and stakeholders to address administrative and technical inquiries.</p><p>• Maintain the confidentiality of sensitive information while handling office communications and documentation.</p><p>• Perform reception duties, data entry, and records management to support daily operations.</p><p>• Ensure compliance with government regulations and transit agency standards in all administrative functions.</p><p>• Utilize computer systems and software to streamline processes and enhance productivity.</p>
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Accurately input and maintain data records in databases and systems.<br>• Perform numerical and alphanumeric data entry tasks with speed and precision.<br>• Organize and manage data to ensure accessibility and reliability.<br>• Generate reports and summaries based on data inputs and operational needs.<br>• Provide administrative support to streamline operations and processes.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Monitor and verify information to minimize errors and discrepancies.<br>• Handle sensitive data with confidentiality and professionalism.<br>• Assist in maintaining documentation and tracking updates effectively.
<p>Are you a detail-oriented accounting professional looking to take your career to the next level? We are seeking a <strong>Senior Accountant</strong> for an exciting opportunity in a growing organization. This position offers hands-on responsibility across the full spectrum of accounting processes, empowering you to drive efficient and accurate reporting. As a key contributor, you’ll work closely with leadership and play an instrumental role in ensuring seamless financial operations.</p><p><br></p><p><strong>About the Role</strong></p><p>As the Senior Accountant, you will oversee a variety of accounting functions, including general ledger management, financial reconciliations, and month-end close processes. Supporting the VP of Finance & Accounting, you will influence key decision-making and occasionally act as a point of contact for the Executive Leadership Team during their absence. You’ll need a keen eye for precision, an aptitude for data analysis, and a strong commitment to process improvement and compliance.</p><p><br></p><p><strong>What You’ll Do</strong></p><p>Your core responsibilities will include:</p><ul><li>Managing general ledger <strong>activities</strong> and ensuring proper reconciliation and accuracy in line with established accounting standards (GAAP).</li><li>Driving the <strong>month-end close process</strong> to deliver timely and accurate reporting.</li><li>Preparing trial balances, performing detailed account <strong>reconciliations</strong>, and reporting any discrepancies or variances.</li><li>Reviewing and processing essential <strong>transaction entries</strong> and journal entries, including EOY adjustments from external auditors.</li><li>Serving as a liaison for <strong>accounts payable/receivable (AP/AR)</strong> to resolve issues, analyze variances, and provide transactional support.</li><li>Supporting financial planning activities such as the <strong>annual budgeting process</strong> and year-end financial reviews.</li><li>Reviewing time card submissions while ensuring internal processes and procedures are followed.</li><li>Assisting with specialized <strong>accounting projects</strong> related to operations, including harvest accounting.</li><li>Developing and documenting <strong>internal processes and policies</strong> while maintaining robust internal controls.</li><li>Performing additional accounting and finance duties as assigned.</li></ul><p><br></p><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERTHALF FOR MORE INFORMATION</strong></p><p><br></p><p>ASSISTANT ACCOUNTING MANAGER</p><p>Responsibilities;</p><p>-Manage the monthly, quarterly, and annual close processes, including review of journal entries, reconciliations, and financial reporting.</p><p>-Oversee and reconcile intercompany transactions, including billing and settlements, ensuring accuracy, proper documentation, and timely elimination across all related entities.</p><p>-Preparing actual and forecast cash flow reports on daily and weekly basis</p><p>-Support the preparation of management reports, variance analyses, and other financial presentations.</p><p>-Supervise senior accountant and AP specialists, providing training, performance feedback, and professional development opportunities.</p><p>-Manage the accounts payable process, including invoice processing, payment runs, and expense reimbursements.</p><p>-Oversee the annual 1099 filing process, ensuring accurate data collection, timely submission, and compliance with IRS regulations.</p><p>-Assist in the coordination of internal and external audits, including preparation of audit schedules, documentation and responding to auditor inquiries.</p><p>-Maintain and improve internal controls, accounting policies, and procedures to ensure compliance and operational efficiency.</p><p>-Identify and implement process improvements and automation opportunities within the AP function.</p><p><br></p><p><br></p>
<p>Job Summary</p><p>Permanent Hire Opportunity</p><p>This position supports customer service, dispatch, and inside sales departments. It manages personnel and serves as the main contact for high-volume retail partners, specialized distributors, and contractors regarding inquiries, issues, order processing, and delivery scheduling. The ideal candidate ensures high-volume retail inventory remains in-stock, handles complex logistics, and resolves order discrepancies efficiently. This role is responsible for supporting and demonstrating core values such as integrity, safety, respect, customer focus, quality, innovation, and financial success.</p><ul><li><strong>Sales Partner Management</strong>: Manage the end-to-end order process for large, high-volume customers, utilizing electronic data interchange systems, vendor portals, and direct communication to ensure seamless order processing and compliance with customer requirements.</li><li>Oversee the entry, tracking, and fulfillment of high-volume orders. Coordinate with production and logistics teams to prioritize production and manage shipping schedules to meet scheduled delivery dates.</li><li>Proactively monitor inventory levels and work with sales/production teams to avoid stockouts at customer locations and job sites. Communicate potential delays or shortages immediately to customers, peers, and senior management.</li><li>Review and manage delivery notes to reflect loading changes and inventory shortages.</li><li>Manage, research, and resolve inquiries or complaints on products, orders, invoicing, and pricing.</li><li>Work with sales teams to coordinate customer requests and provide superior customer service.</li><li>Maintain customer complaints and regularly log information into customer relationship management systems.</li><li>Responsible for accurate setup and processing of customer rebates and royalties on a monthly, quarterly, and annual basis.</li><li>Assist with preparing pricing materials and managing location pricing structure with sales teams.</li><li>Prepare and enter yearly and off-cycle pricing increases into enterprise systems.</li><li>Maintain positive, long-term relationships with buyers and branch managers.</li><li>Assist in managing all processes including sales orders and change-orders received from customers, inside sales coordinators, and sales representatives.</li><li>Assist in setting up sales orders, terms, payers, and preliminary lien data in enterprise systems for initial orders.</li><li>Hire, train, and mentor a team of customer service representatives to handle high-volume inquiries, order entry, and customer complaints.</li><li>Set expectations, coach, train, instruct, discipline, hold accountable, and offer guidance to all direct reports.</li><li>Manage customer service, dispatch, and inside sales personnel across multiple locations.</li><li>Analyze, record, and assess customer service metrics (e.g., on-time in-full rates, order accuracy). Prepare weekly and monthly reports on performance to identify areas for improvement.</li><li>Conduct performance reviews for direct reports and advise on year-end performance reviews for all personnel via human resources information systems.</li><li>Monitor and approve employee actions in human resources systems in a timely manner.</li><li>Responsible for running time data audit reports of recorded time and errors, and track attendance via payroll systems.</li><li>Complete monthly audit packages for customer service.</li></ul>
<p>Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). </p><p><br></p><p>The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. </p><p><br></p><p>The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work!</p><p><br></p><p>Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
