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32 results for Office And Administrative in Oakland, CA

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-18T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-05-15T00:00:00Z

Administrative Assistant

Berkeley, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support an education-focused organization. This contract position will play a key role in organizing records, converting physical materials into digital formats, and helping maintain accessible documentation. The assignment is expected to last approximately one month and requires someone who is comfortable handling administrative work with a strong level of accuracy and technical confidence. Responsibilities: • Organize and file a wide range of office documents to improve record accessibility and maintain orderly administrative systems. • Scan and digitize paper-based materials, ensuring electronic files are saved accurately and consistently. • Review documents during processing and flag any building plans or similar records that should be retained carefully. • Perform data entry and basic record updates to support day-to-day administrative operations. • Provide general office assistance as needed, including support for front-desk and reception-related tasks. • Help maintain a clean and efficient document management workflow while meeting deadlines for the contract assignment.
2026-05-26T00:00:00Z

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position for someone who can keep administrative tasks organized, provide a welcoming front-desk presence, and help ensure smooth communication across the office. The ideal candidate is comfortable handling a variety of clerical duties, managing inbound calls, and maintaining accurate records in a fast-paced environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations efficient and well organized. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk support while maintaining a positive and organized office environment. • Enter, update, and maintain records with accuracy to support reporting and general administrative needs. • Prepare, organize, and distribute documents, correspondence, and other routine office materials. • Coordinate schedules, appointments, and general office communications to support team productivity. • Assist with filing, recordkeeping, and other clerical functions that contribute to smooth daily operations.
2026-05-26T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-05-27T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a dependable Administrative Assistant to support sales and operations activities for a Contract position based in San Francisco, California. This role is well suited to someone who enjoys keeping information accurate, coordinating multiple moving parts, and working efficiently in a busy environment. The position will contribute to day-to-day administrative execution through careful data management, reporting support, and coordination with internal teams and external partners. Responsibilities: • Maintain accurate records by entering and updating customer, order, inventory, and operational information across daily workflows. • Build, manage, and refine Excel trackers and reports used to monitor activity, reconcile data, and support business decisions. • Prepare customer billing documents, issue invoices, and follow up on related administrative details to keep transactions on schedule. • Create purchase orders, monitor their progress, and coordinate updates to help ensure timely completion of requests. • Support the full order administration cycle by reviewing documentation, updating records, and helping move requests through fulfillment. • Coordinate shipping and receiving activities, including paperwork preparation, delivery tracking, and confirmation of incoming and outgoing goods. • Investigate and resolve mismatches involving invoices, purchase orders, packing slips, and shipping or receiving records. • Communicate with vendors, carriers, warehouse contacts, and internal departments to address order, shipment, and billing questions. • Organize transactional files and generate scheduled or on-demand reports for sales and operations leadership. • Provide broader administrative support, including inventory-related tasks and process improvement assistance to strengthen accuracy and efficiency.
2026-05-27T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.Job Description<ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-05-27T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily site operations in San Francisco, California. This Long-term Contract position is ideal for someone with strong computer proficiency, excellent customer service skills, and the confidence to complete in-person errands such as mail runs within the surrounding neighborhood. The role combines administrative coordination, tenant-facing support, and operational follow-through to help maintain an organized, responsive, and safe environment. Responsibilities: • Support day-to-day administrative and operational activities to keep the site running smoothly and efficiently. • Provide courteous, detail-oriented assistance to tenants, visitors, and internal staff while addressing questions, concerns, and service requests promptly. • Complete regular off-site tasks, including mail pickup and delivery, and move comfortably throughout the local San Francisco neighborhood as needed. • Help coordinate meetings, trainings, and team communications, and assist with preparing routine reports and tracking follow-up items. • Contribute to staff oversight efforts by helping reinforce workplace expectations, safety practices, and customer service standards. • Assist with applicant intake activities, including screening documentation, scheduling interviews, and supporting housing-related administrative processes. • Coordinate building support services such as repair follow-up, cleanliness initiatives, pest control scheduling, and unit readiness activities. • Respond appropriately to urgent building situations, support emergency procedures, and help maintain security and preparedness resources. • Build cooperative relationships with community partners, service providers, and public safety contacts to support site operations and resident well-being.
2026-05-27T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A prestigious San Francisco–based law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support its busy practice groups. This contract-to-hire opportunity offers exposure to a large firm environment with a collaborative team and high-volume workflow. The ideal candidate is proactive, polished, and experienced in providing administrative and clerical support to attorneys in a fast-paced, deadline-driven setting. Key Responsibilities• Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination• Draft, format, and proofread legal documents, correspondence, and reports• Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables• Handle document management, including filing (electronic and physical), scanning, and organization• Coordinate client communications, including scheduling calls and responding to inquiries• Assist with preparing materials for meetings, hearings, and client presentations• Support billing processes, including time entry, expense tracking, and invoice coordination• Maintain confidentiality of sensitive client and firm information• Order office supplies and coordinate with vendors as needed
2026-05-14T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Job OverviewWe are looking for an organized and proactive Office Manager to oversee daily office operations, administrative staff, and workplace efficiency.Job Description<ul><li>Manage office operations, supplies, vendors, and facilities coordination</li><li>Supervise administrative support staff and assign responsibilities</li><li>Develop and maintain office procedures and workflows</li><li>Coordinate meetings, events, and internal communications</li><li>Monitor budgets, invoices, and office-related expenses</li><li>Support leadership with operational and administrative needs</li></ul>
2026-05-08T00:00:00Z

Office Manager

Alameda, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
Role DetailsResponsibilities:1. Administrative Work· Work hours: Monday-Friday· Attend monthly board meetings after hours (hybrid format).2. Key Office Tasks· Address maintenance issues.· Manage owner relationships and receivables.3. Weekly Duties· Ensure the association remains within budget.· Prepare for board meetings, including creating packets.· Follow public meeting rules and documentation standards.· Enforce community standards and rules compliance. Profile Requirements:· Desired candidates should come from an administrative environment and have experience in corporate structures, policy, and procedures.· Candidates should ideally have executive-level skills capable of maintaining momentum in operations.· Avoid hiring individuals from management companies with structures incompatible with the organization’s needs. Organizational Details· The Homeowner’s Association is a 52-year-old organization overseeing 25 acres of large courtyards. Members own individual homes.· Current staff: 8 day workers.· Systems in use: HOA Assist (bookkeeping), Vanica, and payroll managed through ADP. Major Projects in Progress· Three significant construction projects currently underway. Hiring Process· Interviews will include: GM and Board Member The Association, a large-scale homeowners association with 438 homes, a clubhouse and pool located on approximately 25+/- acres located in Alameda, California, is seeking a highly motivated and experienced Assistant Manager. The Assistant Manager will work closely with the General Manager to manage budgets, oversee accounts receivable, enforce covenants, manage projects, and handle additional tasks as assigned.Key Responsibilities Owner Relations:Serve as a primary point of contact for homeowners, addressing concerns, answering questions, and facilitating positive interactions.Assist in organizing and attending community meetings, including Board meetings and special Maintain open communication with homeowners to ensure transparency and foster a sense of community.Communicate effectively while engaging in working relationships.Be accountable to help with resident and homeowner requests in a timely and professional manner. Budget Management:Assist in the development and management of the annual budget in collaboration with the General Manager.Monitor and control expenses to ensure adherence to the approved budget. Accounts Receivable:Assist with the oversight of the collection of assessments and other dues from homeowners.Manage the accounts receivable process, including tracking payments and following up on delinquent accounts.Work with legal counsel on lien filings and other collection actions as necessary.
2026-05-21T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized. Responsibilities: • Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift. • Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues. • Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately. • Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment. • Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise. • Maintain precise documentation and review overnight transactions and reports for completeness and consistency. • Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures. • Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable. • Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
2026-04-29T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Office Manager Job DescriptionWe’re looking for an organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient workplace. This role supports leadership, manages administrative functions, and serves as the central point of coordination across teams. Key Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities</li><li>Support leadership with scheduling, reporting, and office initiatives</li><li>Oversee budgets, expense tracking, and basic accounting coordination</li><li>Coordinate meetings, events, and internal communications</li><li>Maintain office systems, policies, and administrative processes</li></ul>
2026-05-15T00:00:00Z

Senior Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 42 USD / Hourly
Senior Administrative Assistant Job DescriptionWe’re seeking a highly experienced Senior Administrative Assistant to provide advanced support to leadership and ensure seamless day-to-day operations. This role acts as a trusted partner, managing complex administrative functions and driving efficiency across the organization. Key Responsibilities:<ul><li>Manage complex calendars, executive meetings, and travel coordination</li><li>Prepare reports, presentations, and confidential correspondence</li><li>Serve as liaison between leadership, internal teams, and external partners</li><li>Oversee office operations, vendors, and administrative processes</li><li>Support special projects, events, and strategic initiatives</li></ul>
2026-05-15T00:00:00Z

Office Assistant

San Carlos, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Join a fast-growing, innovative AI company where you’ll play a key role in supporting daily operations while gaining exposure to a cutting-edge environment. This is a great opportunity for someone looking to grow their career within the AI space. We are looking for a dependable Office Assistant to help keep daily operations organized and running smoothly at our on-site office. Well suited for someone who enjoys supporting a busy workplace, managing a variety of administrative tasks, and contributing to a growing company environment. The role offers part-time hours and is ideal for someone who is detail oriented, communicates well, and takes initiative. Responsibilities:• Welcome visitors and provide front-desk support to create an organized and welcoming office environment.• Answer incoming phone calls, respond to general inquiries, and route messages to the appropriate team members.• Perform administrative work such as filing, data entry, document preparation, and other day-to-day clerical support tasks.• Scan, organize, and maintain paper and digital records to ensure documents are accessible and up to date.• Manage calendars, coordinate schedules, and assist with arranging internal meetings and team discussions.• Monitor email communications, share timely updates, and help maintain smooth information flow across the office.• Support meeting logistics by preparing materials, confirming details, and assisting with follow-up actions as needed.• Use Microsoft Office and Google Workspace tools to complete reports, correspondence, and administrative assignments efficiently.
2026-05-15T00:00:00Z

Office Assistant

San Carlos, CA
onsite
Permanent / Full Time
23 - 26 USD / Hourly
We are seeking a part-time Office Assistant to support day-to-day operations at our San Carlos office. This is a permanent opportunity offering long-term growth within a fast-paced AI startup environment.This role will be fully on-site, Monday–Friday for a few hours each day, supporting office coordination, general administrative tasks, and ensuring a smooth and organized workplace experience for the team.
2026-05-11T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today!
2026-05-26T00:00:00Z

Admin Assistant

San Jose, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Description<ul><li>Support all purchase requests/orders and manage recurring contracts</li><li>Set up meetings, submit expense reports and manage office expenses</li><li>Onboard new team members, order office supplies and equipment, track inventory, and handle space planning </li><li>Plan, coordinate and communicate employee events</li><li>Apply your creativity to special projects</li><li>1 or more years of experience handling phone calls and high-volume emails</li><li>Excellent communication skills (written and verbal)</li><li>Microsoft Excel experience</li><li>Highly organized</li><li>Great understanding of basic office equipment and protocols</li><li>Must be presentable and polished at all times</li><li>Handle stressful or difficult situations in a calm and composed manner</li><li>Strong familiarity with system administration</li><li>Microsoft Office suite software experience</li></ul> Key Qualifications<ul><li>High energy. We're a fun group. We work with fun people!</li><li>Detail-oriented. You are organized know that details matter.</li><li>Articulate. You are great at communicating, both spoken and written.</li><li>Speedy. You work well under pressure, anticipate changes, and react.</li><li>Personal. You “get” people and know how to adapt your style to get what you need.</li><li>Independent. Once settled in a role, you don't need to be told what to do — you know!</li><li>Creative. You are resourceful. You find ways around problems. You like to learn.</li></ul>
2026-05-12T00:00:00Z

PT Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
OverviewOur client is implementing a new audit management platform (Optro / AuditBoard) that will be used system‑wide across a large, multi‑campus environment. This role will support the initial go‑live and post‑implementation “hyper‑care” phase, helping auditors successfully adopt and use the system. This is a hands‑on role requiring both audit domain knowledge and system administration experience. The ideal candidate is someone who has worked closely with audit teams and supported or administered an audit or GRC platform. Key Responsibilities<ul><li>Provide system administration support for an audit management platform (Optro / AuditBoard or similar)</li><li>Manage user access, provisioning and deprovisioning, and day‑to‑day system administration</li><li>Support initial system configuration and maintain ongoing platform settings</li><li>Troubleshoot user and system issues during and after implementation</li><li>Support secure and consistent system use across multiple teams and locations</li><li>Assist with basic reporting and workflows</li><li>Provide training support for auditors, including: </li><li>Answering user questions during implementation</li><li>Creating job aids and standard training materials</li><li>Supporting ongoing internal training needs</li><li>Serve as a “go‑to” resource during the post‑go‑live hyper‑care period</li></ul>
2026-05-04T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-05-26T00:00:00Z

Legal Receptionist

Santa Clara, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
OverviewOur client, a fast-paced and collaborative law firm in Santa Clara, is seeking a Legal Receptionist to serve as the first point of contact for clients and visitors. This Legal Receptionist role is ideal for someone early in their career who is eager to gain hands-on exposure to a legal environment or build on prior administrative or legal support experience. The Legal Receptionist will play a key role in creating a professional, welcoming experience while supporting day-to-day office operations. This role is located in Santa Clara, CA (On-site, 5 days/week) Responsibilities<ul><li>Greet and assist clients and visitors in a professional and friendly manner</li><li>Answer and direct incoming calls, manage general inquiries, and relay messages</li><li>Schedule appointments, meetings, and conference room bookings</li><li>Handle mail, deliveries, and outgoing correspondence</li><li>Maintain a clean, organized, and professional front office environment</li><li>Assist with basic administrative tasks such as data entry, filing, and document preparation</li><li>Support legal staff with intake forms, client coordination, and general office support</li><li>Ensure confidentiality and professionalism when handling sensitive information</li></ul>
2026-05-13T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Job OverviewWe are seeking an experienced Executive Assistant to provide high-level support to senior leadership and help manage strategic administrative priorities.Job Description<ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, agendas, and correspondence</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Coordinate confidential communications and sensitive documentation</li><li>Track priorities, deadlines, and follow-up items for leadership</li><li>Support special projects and executive-level initiatives</li></ul>
2026-05-08T00:00:00Z