<p>Our client, a San Francisco–based law firm, is seeking a reliable, detail-oriented File Clerk to support its HR department with a short-term, onsite document scanning and filing project. This role is best suited for someone who enjoys focused, heads-down work, is comfortable handling confidential materials, and can work independently in a professional office environment. This assignment will support the firm’s HR team by scanning, organizing, and accurately filing confidential HR documents. The project involves approximately 13 boxes of mixed materials and is expected to last a couple of weeks, depending on volume.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Scan physical HR documents using office scanning equipment</li><li>Organize and file documents using logical HR-related categories</li><li>Maintain accuracy, organization, and attention to detail throughout</li><li>Handle confidential information with professionalism and discretion</li><li>Work independently onsite with minimal supervision</li></ul><p><br></p>
<p>A San Francisco law office is seeking a reliable Temporary Administrative Assistant with strong data entry experience for urgent, short-term onsite coverage. This is a 3-day assignment supporting high-volume data entry, filing, and file-closing work during a busy period.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform accurate, high-volume data entry into internal systems and spreadsheets</li><li>Enter, update, and verify client and matter information</li><li>File and organize physical and electronic documents</li><li>Assist with closing out client files and records</li><li>Provide general administrative and clerical support as needed</li><li>Handle confidential information with discretion and attention to detail</li></ul>
We are looking for a highly organized and bilingual Administrative Assistant fluent in both English and Spanish to join our team in San Rafael, California. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys providing exceptional administrative support. The role involves managing various office tasks, facilitating communication, and ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including preparing reports, maintaining schedules, and handling confidential records.<br>• Manage calendars by scheduling meetings, booking appointments, and coordinating events.<br>• Perform general office tasks such as filing, data entry, and ordering supplies to maintain efficient operations.<br>• Act as a communication liaison between team members, clients, and vendors, ensuring timely and accurate information exchange.<br>• Answer inbound calls and assist with receptionist duties, delivering excellent customer service.<br>• Support team members with various clerical duties and special projects as assigned.<br>• Ensure all administrative tasks are completed accurately and on time, adhering to company standards.<br>• Utilize Microsoft Office Suite to prepare documents, spreadsheets, and presentations as required.
<p>Robert Half is looking for an Office Administrator for a local school in South San Francisco. Our client is looking for a detail-oriented and friendly Receptionist to join our team in South San Francisco, California. This role will interact heavily with parents and the community. If you are interested in front facing roles, this could be a great opportunity for you!</p><p><br></p><p>Please find the details below and if interested, apply now. We are looking to interview people immediately to hopefully start someone on Monday. Do not wait. Apply ASAP!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Operate a centralized telephone system, direct calls to appropriate personnel; receive and transmit messages; provide general information and assistance to callers as needed.</li><li>Greet and assist parents, students and other visitors; screen and direct visitors to appropriate District Offices, school sites and personnel; provide informational materials and assistance to visitors and general public.</li><li>Receive, sort, and distribute incoming, outgoing and internal mail and correspondence; receive and distribute incoming packages; assist other staff in preparing bulk mailings</li><li>Perform a variety of specialized clerical tasks including data entry, typing, filing and record keeping.</li><li>Perform general clerical support duties including duplicating, assembling and distributing a variety of materials including forms, letters, memoranda and informational materials.</li><li>Establish, update and maintain a variety of assigned records and files that may contain confidential material.</li><li>Order office supplies in accordance with established procedures; type purchase orders.</li><li>Operate a variety of office equipment including a copier, typewriter, fax machine, copier and a computer and assigned software; maintain and arrange for repairs of office equipment.</li><li>Maintain reception area in an orderly and attractive manner; organize and update District bulletin boards.</li><li>Managing the set up of new volunteers, coaches and classified substitute application files, review for completeness and update as additional materials are received.</li></ul>
We are looking for a detail-oriented Administrative Assistant to support our contracts team with essential administrative tasks. This long-term contract position offers flexibility in hours and is ideal for candidates with a background in healthcare or hospital environments. The role involves remote work and requires a proactive individual who can efficiently manage contract-related processes.<br><br>Responsibilities:<br>• Upload new contracts and ensure they are accurately documented.<br>• Follow up with hospital vendors to facilitate contract-related communications.<br>• Conduct audits of existing contracts to verify compliance and accuracy.<br>• Assist with modifications to contracts, including updates to pricing and terms.<br>• Support the team in negotiating contract renewals and extensions.<br>• Maintain organized records and track contract statuses.<br>• Handle data entry tasks related to contract administration.<br>• Respond to inbound calls and address administrative inquiries.<br>• Provide general administrative office support as needed.
<p>Robert Half's client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today for immediate consideration.</p>
<p>We are seeking a highly organized and motivated Bilingual Spanish Administrative Assistant to support our office operations and act as a key liaison for our Spanish-speaking clients and partners. You will play a vital role in ensuring clear communication and efficient administrative processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for Spanish- and English-speaking clients by phone, email, and in-person</li><li>Translate and prepare documents and correspondence between English and Spanish</li><li>Assist with scheduling meetings, maintaining calendars, and organizing office events</li><li>Perform data entry, filing, and recordkeeping with high accuracy</li><li>Prepare reports, presentations, and communications as needed</li><li>Support the team with ad hoc administrative tasks and projects</li></ul>
<p>Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.</p><p>• Perform accurate data entry to ensure the integrity of records and donor details.</p><p>• Provide general administrative support, including scheduling meetings and preparing reports.</p><p>• Assist in implementing new technology solutions to enhance administrative workflows.</p><p>• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.</p><p>• Organize and maintain office files, both digitally and physically, for easy access.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Generate detailed reports and analytics related to donor contributions and trends.</p><p>• Support event planning and coordination efforts as needed.</p>
<p>Robert Half's client in San Ramon, CA is looking for a PART-TIME Administrative Assistant to join their tax office. This position is contract-to-hire. This role provides an excellent opportunity to showcase your administrative skills and provides vital clerical and administrative support to tax professionals and clients. The position is PART-TIME, approximately 25 hours per week.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• managing schedules</p><p>• coordinating appointments</p><p>• preparing and processing documents</p><p>• handling phone and email correspondence</p><p>• maintaining confidential files</p><p>• assisting with client intake and billing</p><p><br></p><p>This role requires an understanding of common tax documents (such as W-2s, 1099s, and client tax forms), with the ability to accurately organize, identify, and process sensitive information. The ideal candidate has strong organizational skills, attention to detail, proficiency in office software, and the ability to provide excellent customer service in a fast-paced environment. Prior experience in a finance or tax office is preferred.</p><p><br></p><p>If you are interested in this part time Administrative Assistant role, apply today!</p>
<p>Seeking a Legal Assistant or Legal Secretary with bilingual Spanish-speaking skills to provide essential administrative and clerical support to attorneys and the legal team. This role is in-office Monday through Friday and requires strong organizational skills, attention to detail, and proficiency with legal terminology and office technology. As the Legal Assistant you will ensure the efficient operation of the legal team, contributing to positive outcomes for both clients and legal professionals. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Translate legal documents, correspondence, and client communications between English and Spanish with accuracy and professionalism</li><li>Provide interpretation support during client meetings, phone calls, and court proceedings as needed</li><li>Assist attorneys in preparing and organizing case files, drafts, and filings in both languages</li><li>Communicate with clients and relay information to attorneys and staff</li><li>Schedule appointments, manage calendars, and coordinate meetings for Spanish-speaking clients</li><li>Maintain confidential records and ensure compliance with firm and legal privacy standards</li><li>Support other general legal assistant duties, including filing, scanning, and data entry</li></ul><p><br></p>
<p>We are looking for a Bilingual Chinese Administrative Assistant who can facilitate smooth office operations and effective communication between Chinese- and English-speaking stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist clients and visitors in both Mandarin and English</li><li>Translate and interpret communications, documents, and reports</li><li>Maintain digital and physical filing systems</li><li>Manage calendars, meeting invites, and travel arrangements</li><li>Support teams with data entry and administrative projects</li><li>Liaise with vendors and prepare purchase orders as needed</li></ul>
We are looking for a detail-oriented Accounting Assistant I to join our team on a contract basis in Santa Cruz, California. In this entry-level role, you will perform a variety of clerical accounting tasks while becoming familiar with organizational policies and procedures. This position offers an excellent opportunity to gain hands-on experience in financial operations and develop your skills in a supportive environment.<br><br>Responsibilities:<br>• Process payments for various City services, including licenses, parking citations, taxes, and registrations, ensuring accuracy and timely recording.<br>• Prepare bank deposits, reconcile cash receipts with daily reports, and maintain accurate financial records.<br>• Manage accounts receivable by processing billing statements and applications for City programs.<br>• Generate routine monthly and quarterly reports and draft correspondence related to assigned tasks.<br>• Maintain organized filing systems, update records, and create new files as required.<br>• Operate office equipment such as photocopiers and computers to input data, collate documents, and distribute materials.<br>• Compute inter-department charges for services like vehicle repairs, mileage, and fuel usage.<br>• Provide information to courts regarding citations and assist with related inquiries.<br>• Monitor office supplies and materials, ensuring availability and running errands when needed.<br>• Support general clerical duties such as sorting mail and distributing correspondence.
We are looking for a skilled and organized Bookkeeper to join our team on a long-term contract basis in Fremont, California. This role involves maintaining precise financial records, managing transactions, and providing general office support. The position offers flexibility with approximately 10 hours per week, making it ideal for someone seeking a part-time opportunity.<br><br>Responsibilities:<br>• Record and reconcile customer payments and bank transactions using QuickBooks Online.<br>• Ensure financial records are accurate, complete, and consistently updated.<br>• Handle accounts payable and accounts receivable processes efficiently.<br>• Perform bank reconciliations to maintain accuracy in financial reporting.<br>• Assist with general administrative tasks, including filing, organizing, and data entry.<br>• Support the team in improving financial and office workflows.<br>• Collaborate with colleagues to ensure seamless financial operations.<br>• Prepare reports and summaries as needed for management review.<br>• Respond to inquiries related to financial matters promptly and professionally.<br>• Maintain confidentiality and security of sensitive financial information.
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>We are looking for a friendly and detail-oriented Receptionist to join our team in Livermore, California. In this Contract to permanent role, you will serve as the first point of contact for visitors and callers, ensuring a positive and welcoming experience. This position offers an excellent opportunity for growth within the organization.</p><p><br></p><p>Responsibilities Include:</p><p>• Greet visitors and clients with a warm and detail-oriented approach, creating a welcoming atmosphere.</p><p>• Manage a multi-line phone system, answering and directing inbound calls efficiently.</p><p>• Handle switchboard operations for phone systems ranging from 1 to 30 lines.</p><p>• Organize and distribute incoming mail and packages, including UPS and FedEx deliveries.</p><p>• Perform filing and scanning tasks to maintain organized and accessible records.</p><p>• Operate standard office equipment such as printers, copiers, and fax machines.</p><p>• Assist with basic administrative tasks, including document preparation and data entry.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p><p>• Ensure the reception area is presentable and well-maintained at all times.</p><p><br></p><p>If you are interested in this receptionist opportunity, submit your resume ASAP!</p>
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems and office supplies</li><li>Assist staff with general administrative tasks</li></ul><p><br></p>
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems and office supplies</li><li>Assist staff with general administrative tasks</li></ul><p><br></p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p><strong>Accounts Payable/Accounts Receivable Clerk</strong></p><p><strong>Location:</strong> Remote</p><p><strong>Schedule:</strong> Full-time, Mon–Fri (8–5 or 9–6 PT)- Must be able to work Pacific Time Schedule</p><p><strong>Duration:</strong> 1–2 months, potential extension</p><p><strong>Pay:</strong> $20–$23/hr</p><p><strong>About the Role</strong></p><p>We’re looking for an AP/AR clerk to manage end-to-end accounts payable and receivable processes. You’ll work with <strong>QuickBooks Online</strong> for general ledger and <strong>Coupa</strong> for spend management, ensuring accuracy and efficiency across financial operations. This role requires independence, strong attention to detail, and excellent communication with vendors and customers. </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage procure-to-pay lifecycle in Coupa, including invoice approvals</li><li>Perform three-way matching and weekly payment runs</li><li>Oversee expense reimbursements via Expensify and credit card reconciliations</li><li>Handle invoicing, collections, and cash receipts</li><li>Assist with month-end close, journal entries, and reconciliations</li><li>Prepare AP/AR aging reports and analyze data using Excel</li><li>Maintain vendor and customer relationships and ensure compliance with tax requirements</li></ul><p><br></p>
<p>We are looking for a detail-oriented Data Entry Clerk to join our team on a long-term contract basis in San Francisco, California. This role involves accurately managing and processing data to support day-to-day operations. If you thrive in roles that require precision and organization, we encourage you to apply.</p><p><br></p><p>This is a part-time role: 2 days per week 8AM-5PM </p><p><br></p><p><strong>Community Market Support (1 day/week):</strong></p><ul><li>Assist with day-of market setup, organization, and breakdown</li><li>Support client check-in and general customer service</li><li>Help with inventory tracking, restocking, and basic organization</li><li>Provide on-site support to staff and volunteers to ensure efficient flow</li></ul><p><strong>Data Entry & Administrative Support (1 day/week):</strong></p><ul><li>Enter and maintain accurate client data, applications, and program records</li><li>Support data cleanup, tracking, and reporting as needed</li><li>Assist with application processing and documentation follow-up</li><li>Ensure data accuracy, confidentiality, and compliance with organizational standards</li></ul><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013369141**</p><p><br></p>
<p>Are you ready to start your career in the legal field? Our Palo Alto office is seeking a Legal File Clerk to join our team! This in-office, entry-level opportunity is ideal for detail-oriented professionals interested in gaining valuable experience in a law firm setting. Up to one year of experience is preferred, but not required, we’re open to recent graduates or individuals with a strong interest in legal administration. As a Legal File Clerk, you will play a critical role in organizing and maintaining client records, supporting legal staff, and ensuring efficient day-to-day operations. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Organize, file, and maintain legal documents and records</li><li>Assist with document retrieval and scanning</li><li>Support legal staff with administrative tasks</li><li>Ensure files are properly indexed for quick access</li><li>Maintain confidentiality and accuracy at all times</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our client in Livermore, California. In this Contract to permanent position, you will play a critical role in ensuring accurate financial tracking and timely payment processing. The ideal candidate is proactive, organized, and eager to contribute to the efficiency of our accounts receivable operations.</p><p><br></p><p>Our client is willing to train for this position. Good communication and technical skills are required.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process payments for invoices with accuracy and efficiency, ensuring all deadlines are met.</p><p>• Maintain and update accounting records related to receivables and revenue accounts.</p><p>• Enter financial data into the accounting system while ensuring precision in record-keeping.</p><p>• Adhere to established accounts receivable procedures to maintain compliance and financial integrity.</p><p>• Monitor the status of payments for completed jobs, identifying and addressing discrepancies as needed.</p><p>• Generate and deliver reports to the General Manager, providing updates on accounts receivable activities.</p><p>• Conduct outbound calls to follow up on overdue accounts, focusing on those 30-90 days past due.</p><p>• Perform consumer and commercial collections to recover outstanding balances.</p><p>• Utilize Excel to update aging reports and document account notes.</p><p>• Collaborate with team members and contribute to achieving departmental goals.</p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract to permanent position involves providing essential administrative and event coordination support, ensuring smooth operations and exceptional service. The role combines administrative tasks with event setup coordination, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Coordinate room reservations, manage client communications, and provide accurate quotes.<br>• Organize and maintain spreadsheets and calendars using Google Suite to ensure efficient scheduling.<br>• Confirm reservations and ensure all details are accurate and up-to-date.<br>• Collaborate with setup teams and facilities staff to ensure event spaces are prepared according to client specifications.<br>• Provide on-site support during events, addressing any issues and assisting as needed.<br>• Handle multiple events weekly, including managing overlapping schedules and logistics.<br>• Occasionally work flexible hours, including evenings or weekends, to meet event needs.<br>• Work remotely for administrative tasks while being present on-site for event coordination.<br>• Maintain strong customer service standards and clear communication with all stakeholders.<br>• Adapt to ad hoc tasks and provide support across different teams as required.
<p>Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software.</p><p><br></p><ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies.</li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records.</li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed.</li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation.</li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. In this role, you will play a key part in ensuring smooth office operations by managing administrative tasks and providing exceptional support to the team. The ideal candidate is organized, attentive to detail, and capable of handling various responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage daily administrative functions, including scheduling, filing, and correspondence.<br>• Answer incoming calls promptly and courteously, directing inquiries to the appropriate team members.<br>• Handle data entry tasks with accuracy and attention to detail.<br>• Provide receptionist support by greeting visitors and ensuring a welcoming office environment.<br>• Maintain organized records and ensure proper documentation of office activities.<br>• Assist with preparing reports and presentations as needed.<br>• Support team members by coordinating meetings and managing calendar appointments.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Ensure compliance with office policies and procedures.<br>• Collaborate with team members to improve administrative processes.
