<p>We are looking for a detail-oriented Guest Services Coordinator to join our team in Walnut Creek, California. This contract to permanent position answers resident phone calls and emails to resolve maintenance, landscaping and pest control issues; creates associated service order; performs data entry to maintain records, notes & billing; schedules and dispatches RPM technicians and vendors to perform work.</p><p><br></p><p>Guest Services Coordinator Requirements:</p><p><br></p><p>Job-related knowledge, skills and abilities:</p><p>• Skilled in providing exceptional customer service with a focus on efficient time and priority handling.</p><p>• Proven ability to work effectively in team environments and foster collaboration.</p><p>• Demonstrates active listening and communicates clearly in writing and speech.</p><p>• Demonstrated ability in CRM and /or ERP systems, NetSuite is a plus.</p><p>• Three years’ customer service experience, preferably in a call–center environment.</p><p>• Fast and accurate typing (ideally 40+ WPM)</p><p>• Strong computer skills (MS Office: Outlook, Word, Excel)</p><p>• Ability to switch between multiple applications: windows or tabs</p><p>• Be able to manage chat, email and call systems simultaneously</p><p><br></p><p>Job functions:</p><p>• Answers calls/email, using CRM or ERP system experience to resolve maintenance, landscaping and pest control issues for residents.</p><p>• Creates, manages, tracks and closes service orders in accordance with established policies of relevant Mutual, and RPM practices.</p><p>• Schedules technicians and vendors for maintenance/repair work, revising priorities as required.</p><p>• Maintains current knowledge of Mutual requirements for billing, work preparation, approvals, etc., obtaining authorizations as required.</p><p>• Closes service orders, including appropriate billing, database updating, etc.</p><p>• Completes assigned shared responsibility (including and not limited to such things as filing; processing invoices and/or payments; processing building permits; scanning; special mailings; special projects).</p><p><br></p><p>If you are interested in this Guest Service Coordinator position, please apply today!</p>
We are looking for an organized and detail-oriented Office Manager to oversee day-to-day administrative operations in our Palo Alto, California office. This is a Contract position where you will play a pivotal role in ensuring the smooth functioning of office activities, maintaining supplies, and supporting various business processes. The ideal candidate will have strong multitasking abilities and excellent communication skills.<br><br>Responsibilities:<br>• Manage the daily operations of the office, ensuring all administrative tasks are handled efficiently.<br>• Monitor and maintain office supplies, placing orders as needed to ensure stock levels meet business requirements.<br>• Oversee accounts payable processes, ensuring accurate and timely handling of invoices and payments.<br>• Provide receptionist support, including greeting visitors and managing incoming calls.<br>• Coordinate with vendors and service providers to address office needs and resolve issues promptly.<br>• Organize and maintain office files, records, and documentation for easy accessibility.<br>• Assist with scheduling meetings, booking conference rooms, and managing calendars for team members.<br>• Support team members with administrative tasks and ensure a productive work environment.<br>• Address any facility-related issues and liaise with property management when necessary.
<p>We are looking for an EVS Specialist/ Facilities Manager to join our Hospital in San Francisco, California. This contract position offers an exciting opportunity to contribute to operational excellence within the healthcare and social assistance industry. The ideal candidate will play a key role in analyzing processes, monitoring performance metrics, and ensuring smooth operations in a fast-paced environment.</p><p><br></p><p><strong>Hours:</strong> 100% | Onsite Monday-Friday 8AM-5PM (2 minute walk from BART) 30 minute lunch break </p><p><br></p><p><strong><u>Cantonese Language Abilities Preferred but not required !!</u></strong></p><p><br></p><p><br></p><p>Responsibilities:</p><p>· Oversee daily cleaning, sanitation, and waste management activities across all hospital units, patient rooms, operating areas, and common spaces.</p><p>· Ensure department meets all regulatory requirements, including Joint Commission, OSHA, and state health department standards.</p><p>· Provide ongoing coaching, performance evaluations, and opportunities for professional development.</p><p>· Conduct routine inspections to identify areas for improvement and ensure consistent quality.</p><p>· Maintain accurate documentation of cleaning procedures, incident reports, and compliance records.</p><p>· Respond promptly to requests for environmental services, ensuring patient needs are met with empathy and professionalism.</p><p>· Participate in patient experience initiatives related to cleanliness and safety.</p><p>· Manage EVS supply inventory, ordering, and vendor relationships.</p><p>· Maintain departmental budget, track expenses, and explore cost-saving opportunities without compromising quality.</p><p>· Ensure equipment is properly maintained, repaired, and replaced as needed.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013338400**</p><p><br></p><p><br></p>
We are looking for a highly organized and detail-oriented Office Manager to oversee daily administrative operations in our busy office located in Santa Clara, California. This role involves coordinating dispatch services, managing invoicing processes, and ensuring smooth workflows to support technicians and team members effectively. As this is a long-term contract position, we are seeking a dependable individual committed to maintaining efficiency and delivering excellent customer service in a dynamic environment.<br><br>Responsibilities:<br>• Schedule and dispatch technicians for service calls, ensuring timely and efficient routing.<br>• Process, review, and distribute invoices while following up on outstanding payments.<br>• Manage accurate data entry, maintain detailed job records, and update client information.<br>• Address customer inquiries regarding appointments, service updates, and billing concerns.<br>• Monitor and manage inventory levels for office supplies and parts to meet operational needs.<br>• Collaborate with management to optimize office processes and improve workflow efficiency.<br>• Perform receptionist duties, including greeting visitors and handling incoming calls.<br>• Oversee accounts payable tasks, ensuring accurate and timely processing.<br>• Order and maintain office supplies to support daily operations.
<p>Robert Half Legal is recruiting an Office Manager for a highly successful transactional law firm on the Peninsula (only twice weekly in-office). The Office Manager is responsible for HR duties and staff supervision, office facilities management and vendor coordination, various firm marketing and event planning, and IT support. The position will work closely with the managing partners and the firm’s Controller who handles all financial responsibilities. This is a fantastic opportunity for an up-and-coming HR professional or law firm office coordinator to join a well-managed law practice with a stable book of public entity/municipal clientele and predictable workflow and ample ability to work-from-home. </p><p> </p><p>The following are the qualifications for the Office Manager:</p><ul><li>Good skills in human resources management are highly preferred (incl. onboarding/offboarding, staff supervision, employee handbook updates and compliance oversight, employment benefits administration, payroll audit, etc.);</li><li>Excellent office administrative support experience (event planning [e.g., holiday party/partner retreats], IT support liaison, and vendor coordination, office supplies & facilities upkeep); and</li><li>Law firm employment is a plus, but not required.</li></ul><p><br></p><p>We have placed several paralegal and staff employees at this firm over the past decade and they all really love the friendly attorneys and public finance work benefitting local communities. The base salary range is $80,000 – 100,000/year, with generous bonus and annual salary reviews, and they offer excellent employment benefits (fully funded medical/dental/vision insurance plans, 401k with 3-10% firm contributions, unlimited vacation, etc.). </p><p> </p><p>For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com. Thank you!</p>
<p>We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of our business office. The ideal candidate will be a proactive multi-tasker with excellent communication skills and a positive, professional attitude. This role requires strong organizational abilities, proficiency with office software, and the capability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process Accounts Payable </li><li>Manage general office administration, including answering phones and responding to emails.</li><li>Maintain accurate tenant and vendor files.</li><li>Perform credit card reconciliations and process accounts payable.</li><li>Obtain quotes for new construction projects.</li><li>Track and follow up on insurance requirements for tenants and vendors.</li><li>Collect and process time cards for contractors.</li><li>Organize and maintain filing systems in Google Drive.</li><li>Update company forms and maintain spreadsheets.</li><li>Prepare expense reports and assist with policy and procedure manual updates.</li><li>Support management in overseeing commercial real estate properties.</li></ul><p><br></p><p><br></p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to project teams or department leads.</li><li>Prepare and process documents (e.g., reports, contracts, permits, funding proposals), ensuring accuracy and compliance.</li><li>Maintain organized digital and physical filing systems for easy retrieval of project or donor records.</li><li>Schedule meetings, coordinate calendars, and manage logistics for project managers, superintendents, program managers, or stakeholders.</li><li>Communicate effectively with internal teams, vendors, clients, volunteers, or partner organizations.</li><li>Assist with invoice and expense processing and monitor budgets related to projects or programs.</li><li>Support office operations: answer phones, manage correspondence, order supplies, and greet visitors.</li><li>Track deadlines, update databases or project management platforms, and help implement workflow automation initiatives (Source: DFST2025 - Midyear Update.pdf).</li><li>Help ensure regulatory or grant compliance, reporting, and maintain confidentiality of sensitive information.</li><li>Participate in planning or coordination of special events or initiatives, as needed.</li></ul><p><br></p>
<p><strong>Interested?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p><p><br></p><p><strong>Senior Client Associate – Multi-Family Office</strong></p><p><br></p><p><strong>About the Opportunity</strong></p><p>Join a highly respected multi-family office dedicated to serving ultra-high-net-worth clients with a full spectrum of wealth management services. From investment management and retirement planning to bespoke family office solutions, this firm combines deep expertise with a collaborative, innovative culture. If you thrive in a client-focused environment and enjoy solving complex challenges, this is an exceptional opportunity to make an impact.</p><p><br></p><p><strong>Why This Role Matters</strong></p><p>As a <strong>Senior Client Associate</strong>, you’ll be a trusted point of contact for sophisticated client relationships, ensuring seamless execution of requests and delivering exceptional service. You’ll partner with senior leadership on bespoke strategies, mentor associate team members, and contribute to firm-wide initiatives—all while fostering strong, long-term client relationships.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Serve as the primary contact for designated client relationships</li><li>Execute client requests with precision and efficiency</li><li>Collaborate with senior management on strategic initiatives and tailored client solutions</li><li>Guide and mentor junior team members on shared client relationships</li><li>Assist clients and their advisors with complex wealth transfer, tax, and philanthropic strategies</li><li>Maintain and enhance relationships with clients’ professional teams (executive assistants, CFOs, chiefs of staff)</li><li>Partner with internal investment teams on portfolio creation and cash deployments</li><li>Support special projects across the firm as needed</li></ul><p><strong>Why Join Us</strong></p><ul><li>Competitive compensation and bonus structure</li><li>Comprehensive benefits including medical, dental, vision, and 401(k) match</li><li>Flexible vacation policy and sabbatical program</li><li>Hybrid work environment supporting work-life balance</li><li>Collaborative, innovative culture focused on professional excellence and continuous learning</li></ul>
<p>We are seeking a dedicated <strong>Patient Access Coordinator</strong> to join our team for a 3–6 month hybrid contract role with the possibility of extension. The <strong>Patient Access Coordinator</strong> will play a vital role in ensuring timely and accurate coordination of patient care services, acting as a liaison between patients, providers, and outside facilities. The <strong>Patient Access Coordinator</strong> will support clinical teams and streamline care workflows by scheduling appointments, managing patient information, and providing high-level customer service in a non-clinical but critical support role.</p><p><br></p><p>Responsibilities:</p><ul><li>Schedule, edit, and maintain new and returning patient-physician appointments using internal scheduling systems</li><li>Coordinate care by obtaining diagnostic imaging, pathology reports, and other critical information from patients and outside facilities</li><li>Collaborate with care teams and patients to ensure all necessary pre-simulation documentation is collected</li><li>Respond promptly to patient concerns and accurately refer information to licensed clinical personnel</li><li>Serve as a non-clinical liaison, concierge, and patient advocate to support referred patients before simulation and CyberKnife treatment</li><li>Provide timely and accurate responses to patient and provider inquiries regarding services</li><li>Support discharge coordination by scheduling follow-up appointments and coordinating with case managers and other staff</li><li>Verify patient insurance authorizations and ensure medical records are prepared for upcoming clinic visits</li><li>Support STAT requests and communicate with providers when immediate action is needed</li><li>Assist clinical teams with Help Desk/IT ticket resolution as needed</li></ul>
<p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, including workspace management, supply ordering, and mail handling.</li><li>Serve as the main point of contact for building management, vendors, and service providers.</li><li>Coordinate maintenance, repairs, and cleaning to ensure a safe and productive workspace.</li><li>Organize and set up meeting rooms, collaborative spaces, and employee workstations.</li><li>Support onboarding of new hires by preparing workstations and access credentials.</li><li>Manage office inventory, track expenses, and assist with budgeting for facilities-related needs.</li><li>Plan and help execute company events, team activities, and wellness programs.</li><li>Maintain records for office access, equipment, and facility-related compliance requirements.</li><li>Monitor office safety protocols and help implement sustainability initiatives.</li><li>Respond promptly to employee requests and help troubleshoot operational issues.</li></ul><p><br></p>
<p>Reach out to <u>Michelle Espejo via email or LinkedIn</u> for additional information or questions.</p><p> </p><p><strong>Client Service Associate | Multi Family Office | San Francisco | Hybrid | Up to $120k base</strong></p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>We are looking for an experienced Administrative Supervisor to oversee contracting, administrative, and operational functions for grant programs in the East Bay. In this role, you will ensure compliance with regulations, manage workflows, and provide support to dedicated staff. This is a long-term contract position offering the opportunity to contribute to impactful programs.</p><p><br></p><p>Responsibilities:</p><p>• Manage contracting processes, ensuring compliance with regulations and adherence to budgetary guidelines.</p><p>• Provide leadership and supervision to administrative and committed team members.</p><p>• Design and optimize workflows, training materials, and resources for grant application processes.</p><p>• Collaborate with internal departments to address and resolve challenges throughout contract and grant cycles.</p><p>• Conduct occasional outreach to grant applicants outside of regular business hours.</p><p>• Monitor and ensure timely completion of administrative tasks related to emergency funding programs.</p><p>• Maintain accurate records and documentation for audits and reporting purposes.</p><p>• Identify opportunities for process improvements to enhance program efficiency.</p><p>• Provide detailed reports and updates to stakeholders on program progress and performance.</p>
<p>We are looking for a dedicated and resourceful Customer Navigator to join our team in Palo Alto, California. In this role, you will serve as a vital link between patients and healthcare services, ensuring a seamless and positive experience for all. As a long-term contract position, this opportunity allows you to make a lasting impact while working in a dynamic and patient-centered environment.</p><p><br></p><p><strong>The shift for this role is Monday through Friday, 11:30 am to 8:00 pm</strong></p><p><br></p><p>Responsibilities:</p><p>• Act as a non-clinical liaison and guide for patients, helping them navigate healthcare services before, during, and after their medical visits.</p><p>• Provide transportation information and assistance, including details about campus shuttle services for patients and visitors.</p><p>• Coordinate and schedule physician appointments and care plans for both inpatient and outpatient stays.</p><p>• Communicate patient and guest concerns to relevant departments and ensure proper facilitation and documentation.</p><p>• Uphold and promote high-quality service standards in alignment with patient-centered care principles.</p><p>• Assist patients in understanding and utilizing available resources within the healthcare system.</p><p>• Foster a respectful and detail-oriented environment by adhering to safety, ethical treatment, and cultural sensitivity protocols.</p><p>• Maintain compliance with safety programs, patient rights, and national healthcare standards.</p><p>• Participate in ongoing training and education to ensure excellence in service delivery.</p><p>• Support emergency management and teamwork initiatives within the healthcare facility.</p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, including workspace management, supply ordering, and mail handling.</li><li>Serve as the main point of contact for building management, vendors, and service providers.</li><li>Coordinate maintenance, repairs, and cleaning to ensure a safe and productive workspace.</li><li>Organize and set up meeting rooms, collaborative spaces, and employee workstations.</li><li>Support onboarding of new hires by preparing workstations and access credentials.</li><li>Manage office inventory, track expenses, and assist with budgeting for facilities-related needs.</li><li>Plan and help execute company events, team activities, and wellness programs.</li><li>Maintain records for office access, equipment, and facility-related compliance requirements.</li><li>Monitor office safety protocols and help implement sustainability initiatives.</li><li>Respond promptly to employee requests and help troubleshoot operational issues.</li></ul><p><br></p>
<p>Our company is seeking a proactive and organized Facilities Coordinator to support our growing start-up team by ensuring a safe, efficient, and engaging workspace. The ideal candidate will manage daily office operations, vendor relationships, and facility maintenance to create an environment where our employees can thrive.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations including space planning, equipment setup, and supply management.</li><li>Coordinate facilities requests and resolve issues related to HVAC, lighting, office repairs, and IT infrastructure.</li><li>Manage relationships with building management, maintenance vendors, and service providers.</li><li>Support health, safety and environmental compliance procedures in the office.</li><li>Organize employee workspaces, meeting rooms, and common areas to promote productivity and collaboration.</li><li>Assist with office moves, renovations, and workstation setups as needed.</li><li>Track facilities expenses and support budgeting for supplies and improvements.</li><li>Help implement sustainability initiatives and promote eco-friendly office practices.</li><li>Respond promptly to employee requests related to facilities, equipment, and amenities.</li><li>Maintain accurate records for office keys, security badges, and building access.</li></ul><p><br></p>
We are looking for an experienced Office Manager to oversee administrative and accounting functions in our Redwood City, California office. This role is ideal for someone who is detail-oriented, thrives in a dynamic environment, and has a strong background in office management and financial processes. As this is a Contract to long-term position, it offers an excellent opportunity to transition into a lasting role within a well-established company.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including ordering and maintaining office supplies to ensure a smooth workflow.<br>• Oversee accounts payable and accounts receivable processes, ensuring timely and accurate financial transactions.<br>• Utilize QuickBooks for monthly balance sheet summaries and asset account entries.<br>• Assist with processing incoming orders and payments during peak seasons to support efficient operations.<br>• Handle customer software systems for detailed sales, accounts receivable, and payment entries.<br>• Conduct bank reconciliations and ensure accurate financial reporting.<br>• Communicate with past-due customers to resolve outstanding payments and maintain positive relationships.<br>• Collaborate with team members to ensure all administrative tasks are completed on time.<br>• Support tax-related processes, including sales and use tax compliance.<br>• Maintain accurate records and documentation for all financial and administrative activities.
<p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations including space planning, equipment setup, and supply management.</li><li>Coordinate facilities requests and resolve issues related to HVAC, lighting, office repairs, and IT infrastructure.</li><li>Manage relationships with building management, maintenance vendors, and service providers.</li><li>Support health, safety and environmental compliance procedures in the office.</li><li>Organize employee workspaces, meeting rooms, and common areas to promote productivity and collaboration.</li><li>Assist with office moves, renovations, and workstation setups as needed.</li><li>Track facilities expenses and support budgeting for supplies and improvements.</li><li>Help implement sustainability initiatives and promote eco-friendly office practices.</li><li>Respond promptly to employee requests related to facilities, equipment, and amenities.</li><li>Maintain accurate records for office keys, security badges, and building access.</li></ul><p><br></p>
We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Los Altos, California. In this role, you will ensure the smooth operation of office facilities, manage maintenance requests, and coordinate workspace activities to support a productive and secure environment. This is an excellent opportunity for someone with strong attention to detail, experience in facilities management, and a passion for maintaining efficient workspaces.<br><br>Responsibilities:<br>• Monitor and process maintenance requests using a Computerized Maintenance Management System (CMMS), ensuring timely resolution of issues.<br>• Manage the scheduling, setup, and cleanliness of conference rooms to support meetings and events.<br>• Conduct routine inspections of office facilities, addressing any issues and identifying opportunities for improvement.<br>• Coordinate with vendors and internal teams to oversee repairs, preventative maintenance, and procurement of office supplies.<br>• Enforce compliance with workplace safety and security standards.<br>• Assist with office layout adjustments, including moves, additions, and changes to workspaces.<br>• Collect and analyze data on facility usage, maintenance trends, and service performance to recommend improvements.<br>• Support the coordination of catering services and other office-related functions as needed.
