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13 results for Purchasing Assistant in Oakbrook Terrace, IL

Purchasing Coordinator

Aurora, IL
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for a Purchasing Coordinator to support planning, procurement, and inventory activities for a permanent opportunity based in Aurora, Illinois in the food industry. This role partners with internal teams and suppliers to help maintain material availability, improve purchasing efficiency, and support accurate forecasting and reporting. The ideal candidate brings strong coordination skills, solid purchasing experience, and the ability to work effectively across departments in a fast-paced environment. Responsibilities:• Manage demand planning inputs and help maintain accurate forecasts to support purchasing decisions and material availability.• Coordinate procurement activities by creating, tracking, and updating purchase orders to align with supply needs and business priorities.• Work closely with cross-functional teams to monitor inventory levels, reduce shortages, and support balanced stock positions.• Build productive relationships with suppliers and internal stakeholders to improve communication, resolve issues, and keep orders moving on schedule.• Prepare reports and analyze purchasing and inventory data to identify trends, support decision-making, and recommend process improvements.• Collaborate with global partners and internal departments to align supply plans, timelines, and material requirements.• Support ongoing improvements in purchasing systems and reporting processes as part of operational efficiency efforts.• Contribute to a positive team environment through clear communication, responsiveness, and strong day-to-day coordination.
2026-08-17T00:00:00Z

Accounting Assistant

Roselle, IL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Rosemont/ O`Hare suburbs, Illinois in a fully onsite contract-to-permanent role. This position supports day-to-day accounting and payroll activities, providing dependable assistance to a busy department that needs additional hands-on support. The ideal candidate is organized, adaptable, and comfortable handling administrative accounting tasks in a fast-paced office environment. Responsibilities:• Process payroll activities for the local branch while ensuring accuracy, timeliness, and proper documentation• Support accounts payable operations by reviewing invoices, coding charges, and preparing items for payment• Perform bank reconciliations and help investigate discrepancies to maintain accurate financial records• Enter, update, and maintain payroll and accounting information within company systems such as ADP and related platforms• Provide administrative support to senior accounting staff by organizing records, tracking deadlines, and responding to routine requests• Assist with invoice matching, payment support, and other general accounting duties as business needs shift• Work closely with the accounting team to help balance changing priorities and maintain smooth daily operations
2026-08-17T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-07-29T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-08-13T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for a highly organized, detail-oriented individual who brings a positive attitude, strong communication skills, and confidence handling a fast-paced administrative environment. The role includes front-office support, document preparation, data management, and coordination of communications related to media and publication activities. Responsibilities:• Manage day-to-day administrative tasks to keep office operations organized and efficient.• Respond to incoming calls courteously, direct inquiries appropriately, and provide general front-desk support.• Prepare, update, and maintain records, spreadsheets, and written correspondence using Microsoft Word and Excel.• Enter and verify data accurately while ensuring files and documents remain current and well organized.• Coordinate meetings, schedule conference calls, and assist with arranging calendars and related logistics.• Support administrative and front-desk functions, including handling routine office communications and visitor interactions.• Assist with distribution of media or publication-related communications, including outbound announcements and message blasts.• Use modern digital tools, including AI-based programs, to help improve administrative workflows and content support as needed.
2026-07-21T00:00:00Z

Administrative Assistant

Burr Ridge, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Burr Ridge, Illinois within a fast-paced environment. This role helps create an organized, welcoming workplace by coordinating administrative activities, supporting employees, and keeping shared spaces and supplies ready for use. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. This position is 4 days on-site and 1 day work from home and offers a salary of $60,000-$70,000 + health, vision, dental, PTO and profit sharing. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate daily administrative activities to keep the Burr Ridge, Illinois office running smoothly, safely, and efficiently.• Welcome guests, answer and direct incoming calls, and manage the receipt and distribution of mail, deliveries, and outbound packages.• Set up meeting spaces for internal and external gatherings, including arranging room readiness, audiovisual equipment, and food service support.• Provide day-to-day assistance to staff with office tools, equipment, and routine administrative needs.• Monitor inventory levels for office, kitchen, and test kitchen materials, placing orders and tracking stock to avoid shortages.• Maintain test kitchen preparedness by receiving shipments, organizing products, and keeping supplies properly accounted for.• Follow established internal procedures while helping capture, refine, and improve administrative workflows and documentation.• Work closely with teams across the business to assist with planning, coordination, and execution of operational initiatives.• Identify opportunities to streamline office processes and recommend practical improvements that enhance productivity and service.• Support general reception, data entry, and clerical tasks as needed to meet daily business demands.
2026-07-24T00:00:00Z

Warehouse Manager

Glendale Heights, IL
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
We are looking for an experienced Warehouse Manager for a growing manufacturing organization in Glendale Heights, Illinois. This person will oversee all warehouse operations and lead a team in a fast-paced production environment. This position is responsible for ensuring efficient material flow, inventory accuracy, warehouse organization, and operational excellence while developing a strong, accountable team. Responsibilities:<ul><li>Oversee all receiving, storage, inventory, picking, shipping, and distribution activities.</li><li>Ensure materials are available to support production while maintaining efficient warehouse operations.</li><li>Develop, document, and maintain standard operating procedures to improve consistency and efficiency.</li><li>Monitor warehouse performance and identify opportunities to improve productivity and workflow.</li><li>Recruit, train, coach, and develop warehouse personnel.</li><li>Manage scheduling, performance expectations, and daily work assignments.</li><li>Foster a culture focused on accountability, teamwork, safety, and operational excellence.</li><li>Provide ongoing coaching and support to build a high-performing team.</li><li>Maintain accurate inventory levels for raw materials, work-in-process, and finished goods.</li><li>Lead cycle count programs and investigate inventory discrepancies.</li><li>Perform root cause analysis and implement corrective actions to improve inventory accuracy.</li><li>Establish controls and best practices that minimize inventory variances.</li><li>Lead the implementation, optimization, and ongoing use of a Warehouse Management System (WMS).</li><li>Evaluate warehouse processes and recommend improvements that increase efficiency and reduce operational costs.</li><li>Track warehouse metrics and utilize data to support continuous improvement initiatives.</li><li>Promote and maintain a safe, clean, and organized warehouse environment.</li><li>Ensure compliance with OSHA requirements, Good Manufacturing Practices (GMP), and company policies.</li><li>Reinforce safe operating procedures for warehouse equipment and material handling.</li><li>Partner with Production, Purchasing, Planning, Logistics, and other departments to support business objectives.</li><li>Coordinate material flow to ensure production schedules and customer commitments are met.</li></ul>
2026-07-16T00:00:00Z

Production Assistant

Chicago, IL
onsite
Temporary / Contract
35 - 40 USD / Hourly
We’re looking for an On-Set Production Assistant to support our client's video crew during filming dates and help keep daily production operations running smoothly. This role is ideal for someone who thrives in a fast-paced production environment, communicates well with cross-functional teams, and is ready to jump in wherever needed on set. This is ad-hoc freelance work, and project based. What You’ll Do:<ul><li>Support daily on-set production operations</li><li>Coordinate communication between crew, talent, and departments</li><li>Manage walkies and on-set communications</li><li>Lock up set during filming takes</li><li>Distribute call sheets and sides</li><li>Assist with equipment setup and breakdown</li><li>Run production-related errands</li><li>Support craft services</li><li>Maintain a safe, organized production environment</li></ul>
2026-08-10T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details. • Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment. • Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials. • Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments. • Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.
2026-08-17T00:00:00Z

Executive Assistant

Orland Park, IL
onsite
Temporary to Hire
22.8 - 24 USD / Hourly
We are looking for a highly organized Executive Assistant with relevant experience to support daily front-office operations and provide high-level administrative assistance in Orland Park, Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing reception duties with executive support in a busy, detail-oriented setting. The right candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities while creating a welcoming experience for clients and visitors. Responsibilities:• Welcome guests, clients, and business partners at the front desk and ensure a positive first impression for everyone entering the office.• Oversee the executive’s schedule by arranging meetings, confirming appointments, and helping keep daily priorities on track.• Respond to incoming calls, emails, and other communications in a timely manner, directing inquiries to the appropriate parties when needed.• Maintain ongoing communication with clients and stakeholders by following up on requests and helping ensure expectations are clearly managed.• Prepare letters, reports, presentations, and other business materials with accuracy, care, and attention to detail.• Organize and maintain both digital and physical records so important documents remain current, accessible, and secure.• Coordinate meeting logistics, including calendar invites, agenda support, room readiness, and related administrative preparation.• Provide day-to-day administrative assistance to office leadership, contribute to special projects, and handle sensitive information with discretion. The salary range for this position is $22.80/hr. to $24.00/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-07T00:00:00Z

Executive Assistant

Burr Ridge, IL
onsite
Temporary to Hire
22.1635 - 28 USD / Hourly
We are looking for a dependable and highly organized Executive Assistant to support a business owner in Illinois. This contract-to-permanent opportunity is ideal for someone who can manage competing priorities, maintain discretion, and bring structure to both business and personal coordination. The position is fully onsite and requires an experienced, detail-oriented individual who communicates clearly, stays ahead of deadlines, and helps keep daily operations running smoothly. Responsibilities: • Coordinate a dynamic schedule by arranging meetings, appointments, and time blocks that support productivity while accommodating personal commitments. • Screen incoming messages, requests, and inquiries, then prioritize responses and route urgent matters appropriately. • Capture follow-up items from meetings and conversations and help ensure tasks, deadlines, and commitments are completed on time. • Oversee travel planning and logistics, including booking arrangements and preparing itineraries as needed. • Monitor social media interactions across platforms and respond directly or elevate issues when attention is required. • Provide responsive support to employees, customers, vendors, and external partners while maintaining a high standard of service. • Compile weekly information from business systems and assist with spreadsheet reporting related to sales activity, customer patterns, and historical performance. • Prepare and refine internal resources such as communication templates, training documents, handbook updates, reference materials, and mission-based content. • Help maintain recurring operational checks for equipment and systems and contribute to special assignments and workflow improvements as priorities evolve.
2026-08-17T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Manage complex executive calendars by scheduling appointments, resolving conflicts, and keeping daily priorities organized. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics by securing venues, preparing schedules, and ensuring executives are fully briefed in advance. • Support executive leadership with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Monitor changing schedules and travel plans, making timely adjustments to minimize disruptions and maintain efficiency. • Facilitate communication across internal teams and external contacts to ensure smooth coordination of executive activities.
2026-07-30T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
40 - 47 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating complex travel plans, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to manage multiple responsibilities in a fast-paced environment. <ul><li>Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects </li><li>Assist with preparation and coordination of board materials, executive communications, and confidential business documentation </li><li>Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication </li><li>Provide administrative and operational support for strategic initiatives and special projects as needed </li><li>Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise </li><li>Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure </li><li>Strong problem-solving skills with the ability to exercise independent judgment and discretion </li><li>High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees </li><li>Experience supporting confidential executive or board-level communications preferred </li><li>Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines </li></ul>
2026-07-31T00:00:00Z