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4 results for Medical Office Administrator in Oakbrook Terrace, IL
- Chicago, IL
- remote
- Temporary / Contract
- 19 - 27 USD / Hourly
- <p>A healthcare company is looking for an experienced <strong>Medical Scheduler</strong> to join a respected hospital system. This Medical Scheduler supports patient access across Radiology and Oncology, requiring strong coordination skills, accuracy, and a patient-centered approach. The Medical Scheduler is comfortable managing high-volume scheduling tasks while maintaining clear communication with patients and care teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage appointment booking, changes, and confirmations for Radiology and Oncology services.</p><p>• Arrange diagnostic visits such as CT scans, MRI exams, X-rays, ultrasounds, and related imaging procedures.</p><p>• Coordinate oncology visits including new patient consultations, return appointments, and treatment scheduling.</p><p>• Review patient records for complete demographic details, insurance coverage, referral information, and required authorizations.</p><p>• Maintain accurate scheduling data, patient updates, and appointment documentation within the electronic record system.</p><p>• Adjust quickly to revised scheduling workflows and processes associated with the organization’s electronic medical record transition.</p><p>• Monitor calendars for conflicts or gaps and resolve issues to keep patient visits appropriately aligned.</p><p>• Provide courteous, compassionate communication to patients, especially when handling sensitive or urgent care needs.</p><p>• Work closely with physicians, clinical teams, and operational staff to support efficient patient flow and coordination.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off. </p>
- 2026-11-12T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently.<br>• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.<br>• Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare, organize, and file documents to ensure materials are easy to access and properly maintained.<br>• Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
- 2026-10-20T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 55000 - 65000 USD / Yearly
- <p>On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable.</p><p><br></p><p>Compensation: $55k-$65k + potential bonus</p><p>Monday-Friday 9:00am-5:00pm onsite</p><p>$450 stipend towards health insurance after 6 months </p><p>PTO, Sick Days</p><p>There is no medical, dental, vision, or a 401k in place</p><p><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</em></p><p><br></p><p>Responsibilities:</p><p>• Keep office spaces, storage areas, filing systems, and program materials well organized</p><p>• Manage purchasing and replenishment of office supplies</p><p>• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events</p><p>• Maintain paper and digital records </p><p>• Help with annual events</p><p>• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission</p><p>• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files</p><p>• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review</p><p>• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation</p>
- 2026-11-03T00:00:00Z
- Chicago, IL
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a dependable Part Time Office Manager to support daily office operations in Chicago, Illinois. This is a Contract position with a part-time schedule and an initial 90-day term, with the possibility of extension based on business needs. The person in this role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and well-functioning workplace.<br><br>Responsibilities:<br>• Welcome guests, manage the front desk experience, and coordinate visitor access including delivery handling and badge distribution.<br>• Prepare meeting spaces for internal and client-facing gatherings, ensuring conference rooms are organized and ready for use.<br>• Oversee day-to-day office support activities by monitoring workplace needs, submitting facilities requests, and helping maintain a clean and organized environment.<br>• Track, replenish, and organize office and kitchen supplies so staff have the materials they need to work efficiently.<br>• Provide administrative support for routine office operations, including light coordination of communications and scheduling tools such as Outlook and Teams.<br>• Assist with basic accounts payable-related tasks and other clerical duties that support smooth office administration.<br>• Help with shared office services such as coffee setup and other practical tasks that contribute to a positive employee experience.
- 2026-11-10T00:00:00Z