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38 results for Executive Assistant in Norwalk, CT

Executive Assistant
  • New York, NY
  • onsite
  • Temporary
  • 25.65 - 27 USD / Hourly
  • <p>We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.</p><p>• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.</p><p>• Process and manage expense reports accurately and in a timely manner using Concur.</p><p>• Provide day-to-day administrative support, including handling correspondence and meeting preparation.</p><p>• Collaborate with internal teams to ensure smooth communication and operational efficiency.</p><p>• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.</p><p>• Maintain confidentiality while managing sensitive information related to executive activities.</p><p>• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.</p><p>• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.</p><p>• Adapt quickly to shifting priorities and demands in a high-profile environment.</p>
  • 2026-03-09T00:00:00Z
Executive Assistant
  • New York, NY
  • onsite
  • Temporary
  • 47.5 - 55 USD / Hourly
  • We are looking for an experienced Executive Assistant to join our dynamic team in New York, New York. This role offers a long-term contract opportunity to provide high-level administrative support to two Managing Directors in the fast-paced investment banking industry. The ideal candidate will excel in organization, communication, and adaptability, thriving in a hybrid work environment with a blend of onsite and remote responsibilities.<br><br>Responsibilities:<br>• Manage complex and high-volume calendars for two Managing Directors, ensuring seamless scheduling and prioritization.<br>• Coordinate and book domestic and international travel arrangements, including transportation and accommodations.<br>• Prepare, process, and track expense reports with accuracy and attention to detail.<br>• Create, edit, and refine PowerPoint presentations tailored for executive-level meetings.<br>• Provide comprehensive support in a demanding investment banking environment, demonstrating familiarity with industry-specific terminology.<br>• Adapt to a paperless office setup and quickly learn and navigate digital systems and technologies.<br>• Uphold high levels of discretion and professionalism when handling sensitive information.<br>• Collaborate with executives and team members to ensure efficient day-to-day operations.<br>• Participate in fingerprinting and onboarding processes as required for compliance.<br>• Assist in cross-training to ensure a smooth transition during leave coverage.
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • Bronx, NY
  • onsite
  • Temporary
  • 25.65 - 29.7 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Coordinate and schedule lunches, including confirming and tracking deliveries.<br>• Manage conference room bookings and ensure rooms are properly prepared for meetings.<br>• Oversee visitor security by tracking arrivals and directing them to appropriate areas.<br>• Welcome and assist visitors by offering refreshments and guiding them to designated locations.<br>• Prepare FedEx shipping labels and organize outgoing packages.<br>• Sort and distribute incoming mail efficiently.<br>• Greet and support individuals in the reception area with a friendly and attentive approach.<br>• Provide assistance to hybrid employees who require office-related support.<br>• Ensure smooth communication and collaboration across the office environment.
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Secaucus, NJ
  • onsite
  • Temporary
  • 18.2115 - 21.087 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.</p><p>• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.</p><p>• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.</p><p>• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.</p><p>• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.</p><p>• Build and maintain positive relationships with sales staff, management, customers, and external vendors.</p><p>• Respond to inquiries and provide excellent customer service to internal and external stakeholders.</p><p>• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.</p><p>• Collaborate with team members to address ad hoc requests and support business priorities.</p>
  • 2026-03-03T00:00:00Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities.<br><br>Responsibilities:<br>• Deliver exceptional customer service to staff and assist with inquiries or requests.<br>• Maintain and update information accurately within company databases.<br>• Provide support for office services, including handling mail and packages.<br>• Perform general administrative duties to ensure efficient office functioning.<br>• Collaborate with team members to complete assigned projects on time.<br>• Organize and manage office supplies, ensuring availability as needed.<br>• Communicate effectively with internal and external stakeholders.<br>• Assist in preparing reports or documents as required.
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Mamaroneck, NY
  • onsite
  • Temporary
  • 20.9 - 24.2 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Mamaroneck, New York on a long-term contract basis. This role involves supporting various office functions, including clerical tasks, customer service, and record management, to ensure smooth daily operations. The ideal candidate will possess strong organizational skills and a customer-centric approach to handling inquiries and administrative duties.<br><br>Responsibilities:<br>• Process applications and ensure proper documentation is completed accurately.<br>• Create and finalize billing statements with precision.<br>• Scan and organize physical and digital documents for efficient recordkeeping.<br>• Respond to customer inquiries via phone and email, providing prompt and attentive assistance.<br>• Update and maintain records to address backlogs and ensure up-to-date information.<br>• Perform general office tasks such as filing, scheduling, and data entry.<br>• Collaborate with team members to support administrative workflows and address immediate needs.<br>• Maintain a high level of confidentiality when handling sensitive information.<br>• Assist in managing resident-related tasks and inquiries with excellent customer service.
  • 2026-03-10T00:00:00Z
Administrative Assistant
  • Westport, CT
  • onsite
  • Temporary
  • 30 - 33 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in Westport, Connecticut. This long-term contract position offers an excellent opportunity to contribute to efficient operations by managing system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will enjoy collaborating with various departments and maintaining high standards of organization and accuracy.<br><br>Responsibilities:<br>• Configure and maintain user accounts, system settings, policies, workflows, and approval hierarchies within Concur.<br>• Resolve technical issues, reconcile discrepancies in expense reports, and troubleshoot system errors to ensure smooth operations.<br>• Review travel and expense reports for compliance with company policies, regulatory standards, and audit guidelines.<br>• Identify and address irregularities or policy violations in expense reporting.<br>• Collaborate with finance, HR, and travel managers to support streamlined workflows and enhance user experience.<br>• Ensure all travel and expense reporting aligns with established policies and procedures.<br>• Provide ongoing system support and updates to optimize performance.<br>• Monitor system usage to identify areas for improvement and implement solutions.<br>• Prepare detailed reports and summaries to assist stakeholders in decision-making.
  • 2026-03-10T00:00:00Z
Administrative Assistant
  • Orange, NJ
  • onsite
  • Temporary
  • 20.9 - 24.2 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team near Orange, New Jersey. This is a long-term contract position ideal for someone with strong organizational and data entry skills. In this role, you will handle a variety of administrative tasks, ensuring the smooth functioning of daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Upload files and documents to both internal and public websites, ensuring accuracy and proper placement.</p><p>• Complete high-volume data entry tasks with precision and speed.</p><p>• Scan and digitize physical documents, organizing them for easy access and retrieval.</p><p>• Categorize and upload files to designated locations, maintaining consistency throughout.</p><p>• Provide support with general administrative duties to aid team productivity.</p>
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • Tarrytown, NY
  • onsite
  • Permanent
  • 70000 - 80000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
  • 2026-02-13T00:00:00Z
Administrative Assistant
  • Hamden, CT
  • onsite
  • Temporary
  • 19 - 22 USD / Hourly
  • Are you an organized, proactive detail oriented looking to make an impact supporting senior leadership? We are seeking an Executive Administrative Assistant to join our team and help drive company success. In this critical role, you’ll provide comprehensive administrative support to executives, manage office communications, and facilitate efficient office operations. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Answer and route inbound calls in a detail oriented manner Prepare and edit correspondence, presentations, reports, and other documents Support daily administrative office functions, including filing, data entry, and record keeping Coordinate communication between executives, teams, and external partners Organize and maintain confidential files and records Assist with event planning, budgeting, and project tracking Provide educational administrative assistance where needed Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role Excellent written and verbal communication skills Strong attention to detail and organizational abilities Proficient in Microsoft Office Suite and virtual collaboration tools Ability to handle sensitive information with discretion High school diploma or equivalent required; bachelor’s degree preferred This is an opportunity to work alongside talented professionals, support top executives, and contribute to a dynamic, collaborative work environment. 
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Port Washington, NY
  • onsite
  • Contract / Temporary to Hire
  • 24 - 26 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team! This position offers an exciting opportunity to support an established organization while contributing to various administrative tasks and compliance projects. </p><p><br></p><p>Responsibilities:</p><p>• Monitor compliance projects to ensure timely submission of documents and follow up on outstanding items.</p><p>• Complete various ad hoc administrative projects as assigned.</p><p>• Maintain accurate records and ensure all files are properly stored and accessible.</p><p>• Support office operations by managing schedules, coordinating meetings, and preparing reports as needed.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p>
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 19.95 - 21 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in New York, New York. This position is fully onsite and offers a dynamic opportunity to contribute to the success of our catering sales operations. The ideal candidate will possess strong organizational skills and an interest in event planning processes.<br><br>Responsibilities:<br>• Provide administrative support to the catering sales team, ensuring smooth day-to-day operations.<br>• Handle inbound calls professionally and direct them to the appropriate departments.<br>• Perform accurate and efficient data entry to maintain organized records.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Collaborate with team members to support event planning and execution processes.<br>• Ensure timely communication and coordination between departments.<br>• Maintain a high level of attention to detail in all administrative tasks.<br>• Support the preparation and organization of materials for meetings and presentations.
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • Meriden, CT
  • onsite
  • Contract / Temporary to Hire
  • 20.9 - 24.2 USD / Hourly
  • Are you an organized, proactive detail oriented looking to support a mission-driven organization? Join our team as an Administrative Assistant for a well-established religious institution. You will play a vital role in supporting daily operations, facilitating the success of ministry activities, and contributing to a positive organizational culture.  Responsibilities: - Provide administrative support for office operations, including data entry, file management, and correspondence. - Manage appointments and calendars using Microsoft Outlook and related tools. - Assist with scheduling and logistics for training events (4–5 sessions per month, including occasional flex hours outside of typical business times). Work with databases to maintain accurate membership and donor records. Respond to inquiries and communicate effectively with staff, volunteers, and the congregation. Support directors and ministry leaders as needed in carrying out special projects and routine office tasks. Requirements: - Associate’s degree preferred, with some prior experience in an administrative or support capacity. Proficiency with the Microsoft Office Suite (Outlook, Word, Excel), calendar management, and general computer troubleshooting. Experience working with databases or church management software (Virtuis experience is a plus but not required). Strong written and verbal communication skills. - Excellent responsiveness and people skills; able to build relationships and work collaboratively in a faith-based environment. \ Willingness to work flexible hours for special events/trainings (approximately 4–5 times per month). 
  • 2026-03-10T00:00:00Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes.<br><br>Responsibilities:<br>• Process vendor bills and payments efficiently using Bill.com.<br>• Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge.<br>• Generate queries and reports within Raiser’s Edge to support data analysis.<br>• Execute mail merges and prepare documents using Microsoft Word.<br>• Coordinate calendars and schedules using Outlook for seamless team collaboration.<br>• Manage document handling tasks, including printing, scanning, and filing.<br>• Access payment processors like GiveSmart and PayPal to retrieve and run reports.<br>• Update and maintain donation pages on GiveSmart to support fundraising efforts.<br>• Reconcile monthly financial records, including donor gifts and Divvy card transactions.
  • 2026-03-10T00:00:00Z
Administrative Assistant
  • Bridgeport, CT
  • onsite
  • Contract / Temporary to Hire
  • 19 - 22 USD / Hourly
  • We are seeking a detail-oriented and proactive Administrative Assistant with a dual focus on student loan management. This is a unique opportunity for a dedicated administrative detail oriented to contribute to both daily office operations and the financial well-being of our students. Key Responsibilities: Act as student loan manager, administering entrance and exit exams related to student loans. Educate students and staff on financial literacy, focusing on student loan programs, repayment options, and overall financial health. Stay up-to-date on student loan policies, procedures, and best practices. Proactively reach out to students in default, providing guidance and strategies to help resolve their status. Schedule and manage appointments for financial aid services, ensuring each student receives timely and effective support. Respond to inquiries, maintain accurate records, and support overall administrative functions as needed. Qualifications: Previous experience in an administrative assistant, financial aid, or related role strongly preferred. Strong organizational, communication, and interpersonal skills. Demonstrated ability to manage confidential information with discretion. Comfort with financial terminology and willingness to learn about student loan programs. Detail-oriented, proactive, and capable of independent time management. Proficiency in Microsoft Office and common administrative software.
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • Brooklyn, NY
  • onsite
  • Temporary
  • 19 - 22 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Handle incoming calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Assist with general office operations, including scheduling and coordinating meetings.<br>• Act as the first point of contact for visitors by greeting and directing them appropriately.<br>• Prepare and organize documents, reports, and correspondence.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Support team members with administrative tasks to ensure deadlines are met.<br>• Coordinate communication between departments to enhance workflow efficiency.<br>• Manage filing systems and ensure all records are properly organized.
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • Poughkeepsie, NY
  • onsite
  • Temporary
  • 20 - 21 USD / Hourly
  • <p>We are seeking a highly organized and proactive Administrative Assistant who will also provide essential support to our Human Resources function. This role is ideal for someone who excels in a fast‑paced environment, communicates effectively, and enjoys being a central point of coordination for both administrative operations and employee support.</p>
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Caldwell, NJ
  • onsite
  • Permanent
  • 60000 - 65000 USD / Yearly
  • <p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>
  • 2026-03-04T00:00:00Z
Administrative Assistant
  • Long Island City, NY
  • onsite
  • Permanent
  • 60000 - 75000 USD / Yearly
  • <p>We are looking for an Administrative Assistant to support our client&#39;s team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including filing, organizing documents, and managing correspondence.</p><p>• Maintain accurate records and ensure data entry tasks are completed with precision.</p><p>• Utilize spreadsheets and computer software to track and analyze information.</p><p>• Support construction administration by coordinating documentation and ensuring compliance with procedures.</p><p>• Monitor and manage vehicle fleet systems to ensure smooth operations.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Assist in scheduling and calendar management for project-related tasks.</p><p>• Prepare reports and summaries based on collected data and observations.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>
  • 2026-03-06T00:00:00Z
Administrative Assistant
  • Forest Hills, NY
  • onsite
  • Temporary
  • 19.95 - 23.1 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Forest Hills, New York. In this role, you will support the Executive Director by managing schedules, coordinating meetings, and handling essential administrative tasks. This is a long-term contract position with opportunities to make a meaningful impact in a non-profit environment.<br><br>Responsibilities:<br>• Manage and organize the Executive Director&#39;s calendar, ensuring appointments are scheduled efficiently and conflicts are resolved.<br>• Coordinate and arrange meetings, including booking venues, preparing materials, and sending out invitations.<br>• Take detailed meeting notes and distribute them promptly to relevant stakeholders.<br>• Answer and direct inbound phone calls professionally while addressing inquiries effectively.<br>• Perform general administrative duties such as filing, document preparation, and correspondence.<br>• Assist in maintaining office organization and ensuring smooth day-to-day operations.<br>• Support the Executive Director with time-sensitive tasks and special projects as needed.<br>• Communicate updates and reminders to team members regarding schedules and deadlines.<br>• Work collaboratively with other staff members to ensure alignment on tasks and priorities.
  • 2026-03-10T00:00:00Z
Office Assistant
  • Brooklyn, NY
  • onsite
  • Temporary
  • 22 - 30 USD / Hourly
  • We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Welcome visitors and handle receptionist duties, including managing inquiries and directing calls.<br>• Organize and scan documents to ensure accurate digital recordkeeping.<br>• Answer incoming phone calls, provide information, and route calls to the appropriate staff.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team with administrative activities to facilitate efficient workflow.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Assist in preparing reports, correspondence, and documentation as needed.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.<br>• Uphold confidentiality and handle sensitive information with discretion.
  • 2026-03-04T00:00:00Z
Office Assistant
  • Commack, NY
  • onsite
  • Temporary
  • 20 - 22 USD / Hourly
  • We are looking for an organized and personable Office Assistant to join our team in Commack, New York. This is a long-term contract position that offers a flexible, part-time schedule. The ideal candidate will play a key role in maintaining the smooth operation of our small office, ensuring administrative tasks are handled efficiently and with attention to detail.<br><br>Responsibilities:<br>• Perform accurate data entry tasks, including processing invoices and managing product information.<br>• Organize and maintain office files to ensure easy access and proper documentation.<br>• Handle ordering and inventory of office supplies to support daily operations.<br>• Act as the first point of contact for visitors and staff, providing a welcoming and detail-oriented approach.<br>• Assist with clerical duties such as answering inbound calls and responding to inquiries.<br>• Collaborate with team members to address administrative needs and ensure seamless workflows.<br>• Utilize accounting software systems and CRM tools to support billing and related tasks.<br>• Ensure the office environment remains tidy and organized.<br>• Support the team with additional administrative tasks as required.<br>• Communicate effectively with coworkers and external contacts to facilitate office processes.
  • 2026-03-10T00:00:00Z
Legal Assistant
  • Monroe, CT
  • onsite
  • Temporary
  • 18.2115 - 23 USD / Hourly
  • We are looking for an experienced and detail-oriented Legal Assistant to join our team on a contract basis in Monroe, Connecticut. In this role, you will provide essential support to attorneys, ensuring the efficient operation of daily legal processes. The ideal candidate is organized, meticulous, and capable of managing multiple priorities while maintaining confidentiality.<br><br>Responsibilities:<br>• Draft and prepare complaints, legal documents, and correspondence with precision and clarity.<br>• Review and respond to pleadings promptly, ensuring accuracy and adherence to deadlines.<br>• Maintain and organize office filing systems, ensuring easy accessibility of legal records.<br>• Manage attorney calendars, schedule appointments, and coordinate meetings effectively.<br>• Handle sensitive information with the utmost discretion and confidentiality.<br>• Assist with court filings and ensure compliance with procedural requirements.<br>• Answer and manage multi-line phone systems, providing attentive communication.<br>• Utilize legal management software and Microsoft Office to support administrative tasks.<br>• Perform additional administrative and legal support duties as needed.
  • 2026-03-06T00:00:00Z
Legal Assistant
  • New York, NY
  • onsite
  • Permanent
  • 85000 - 95000 USD / Yearly
  • <p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts &amp; Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
  • 2026-02-26T00:00:00Z
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