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35 results for Executive Assistant in Norwalk, CT

Executive Assistant

Pleasantville, NY
onsite
Temporary to Hire
32 - 36 USD / Hourly
We are looking for an Executive Assistant to provide high-level support in Pleasantville, New York. This Contract to permanent opportunity is ideal for someone who excels at keeping complex schedules organized, coordinating logistics, and adapting to changing priorities in a fast-paced environment. The role requires strong judgment and flexibility, especially when executive travel creates shifting demands outside the standard workday. Responsibilities: • Manage an executive calendar by organizing meetings, resolving scheduling conflicts, and ensuring priorities are aligned day to day. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Adjust plans quickly when travel or business needs change, maintaining smooth coordination across stakeholders. • Support daily executive operations by tracking commitments, confirming appointments, and keeping important details organized. • Communicate with internal and external contacts in a clear and detail-oriented manner to facilitate scheduling and logistics. • Provide responsive assistance during periods of executive travel, including handling time-sensitive updates and schedule changes.
2026-04-28T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
40.85 - 43 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leaders. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, stays ahead of shifting priorities, and brings strong judgment to executive support. The role will focus on complex scheduling, travel coordination, meeting preparation, and administrative partnership for leadership, with the potential to support more than one director. This opportunity offers a hybrid schedule and a chance to grow into a long-term role based on business needs and performance. Responsibilities: • Manage complex executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for internal and external commitments. • Coordinate domestic and international travel arrangements, including itineraries, logistics, and schedule adjustments as plans evolve. • Prepare and submit expense reports accurately and on time while maintaining compliance with company guidelines. • Oversee meeting logistics by arranging conference space, visitor access, catering, materials, and other operational details needed for successful sessions. • Create agendas, capture detailed meeting notes, and distribute follow-up information to support accountability and next steps. • Assist with presentations, reports, and board-related materials by gathering content, formatting documents, and tracking deadlines across stakeholders. • Support board meeting execution, including assembling board books and coordinating deliverables from senior leaders within required timelines. • Welcome onsite guests and guide them to appropriate meeting locations while ensuring a detail oriented executive experience. • Contribute to onboarding and knowledge-sharing efforts in partnership with the current Executive Assistant, while taking on additional projects as needed. • Follow applicable internal controls, policies, and administrative procedures associated with the role.
2026-04-27T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced sports industry environment. This is a Contract position based in New York, New York. The ideal candidate will excel at managing schedules, coordinating travel, and ensuring seamless day-to-day operations. Responsibilities: • Maintain and manage executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently. • Arrange and coordinate complex travel itineraries, including booking flights, accommodations, and transportation. • Ensure timely communication and follow-ups by organizing executive meetings and preparing necessary materials. • Act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. • Monitor deadlines and prioritize tasks to support the smooth execution of leadership responsibilities. • Prepare and edit correspondence, reports, and presentations as needed. • Support event planning and organization for company or executive-related activities. • Handle confidential information with the utmost integrity and security. • Proactively identify opportunities to improve administrative efficiency and processes. • Provide additional administrative support as required to meet the needs of the leadership team.
2026-04-15T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
38 - 40 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision. Responsibilities: • Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements. • Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness. • Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks. • Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests. • Assist in the creation of presentation materials and reports for meetings, including Board-level discussions. • Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized. • Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness. • Adhere to organizational controls and compliance requirements as applicable. • Collaborate with the current Executive Assistant to support onboarding and training initiatives. • Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
2026-04-24T00:00:00Z

Executive Assistant

Roxbury, CT
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join a private family investment company in Roxbury, Connecticut. This is a Contract to permanent position, requiring on-site presence from Monday to Friday in a fast-paced and highly attentive environment. You will play a pivotal role in supporting the Estate Manager by managing day-to-day operations and ensuring seamless coordination of various administrative tasks. Responsibilities: • Manage intricate and frequently changing calendars, ensuring schedules are up-to-date and conflicts are resolved promptly. • Prepare detailed expense reports using Excel, maintaining accuracy and clarity. • Coordinate domestic and international travel arrangements, including itineraries and accommodations. • Plan and prepare menus for events and weekly meetings, ensuring all details are accounted for. • Oversee incoming and outgoing packages, ensuring timely and accurate handling. • Select and purchase thoughtful gifts for donations and special occasions. • Liaise with vendors for event planning and ongoing service needs, maintaining strong working relationships. • Process invoices and maintain meticulous records to ensure proper documentation and accountability. • Support the Estate Manager with additional administrative tasks as needed to ensure smooth operations.
2026-04-08T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to our client's team. In this role, you will play a key part in ensuring efficient office operations, managing schedules, and facilitating effective communication across departments. Responsibilities:• Coordinate and manage calendars, appointments, and meetings to optimize schedules for senior staff.• Serve as the first point of contact by handling receptionist duties, including greeting visitors and managing incoming calls.• Provide comprehensive administrative support, including preparing documents, reports, and presentations.• Maintain an organized filing system for records, ensuring easy access to critical information.• Assist in planning and coordinating events, meetings, and travel arrangements.• Monitor and prioritize email correspondence to ensure timely responses.• Handle confidential information with discretion and professionalism.• Support the team with ad-hoc tasks and special projects as needed.• Collaborate with various departments to streamline communication and operations. If this person is you, please apply to victoria.iacoviello@roberthalf
2026-04-17T00:00:00Z

Executive Assistant

Newark, NJ
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities:• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.• Assist in special projects as needed, contributing to the overall efficiency of the executive team.
2026-04-27T00:00:00Z

Executive Assistant

Ossining, NY
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for leadership in New York. This Contract position is ideal for a highly organized individual who can manage competing priorities, maintain clear communication, and help executives stay focused on strategic objectives. The role requires strong coordination skills, sound judgment, and the ability to keep schedules and meetings running efficiently. Responsibilities: • Oversee complex executive calendars, resolving scheduling conflicts and aligning appointments with shifting business priorities. • Coordinate leadership meetings by preparing agendas, confirming logistics, and ensuring participants have the materials they need. • Support daily administrative operations for executives, helping maintain an organized and efficient workflow. • Serve as a point of contact for internal and external communications, handling correspondence with discretion. • Track upcoming commitments, deadlines, and follow-up items to help leadership remain prepared and on schedule. • Arrange meeting details such as room bookings, virtual links, and timing to ensure smooth execution of executive sessions.
2026-04-28T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-04-28T00:00:00Z

Administrative Assistant

Elmwood Park, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Operations Coordinator to join our team near Elmwood Park, New Jersey. This Contract-to-Permanent position offers an exciting opportunity to support key operational and project management functions within a dynamic environment. The ideal candidate will play a pivotal role in ensuring seamless coordination between teams, vendors, and clients while maintaining accurate documentation and schedules. Responsibilities:• Coordinate daily and weekly schedules for roofing crews, supervisors, and subcontractors to ensure project timelines are met.• Track and monitor the progress of vendors and suppliers to support project objectives.• Assist project managers with job setup, documentation, and progress tracking to maintain workflow efficiency.• Act as a communication bridge between field teams, vendors, customers, and internal departments to resolve issues and provide updates.• Oversee the tracking and coordination of materials, deliveries, and equipment to ensure job site readiness.• Maintain organized records of job files, permits, contracts, and compliance documentation for easy access and accuracy.• Prepare and process work orders, change orders, and closeout documentation in a timely manner.• Monitor project schedules, identify potential conflicts, and collaborate on solutions to prevent delays.• Support safety compliance efforts by ensuring all required documentation is completed and up-to-date.• Perform administrative tasks such as data entry, reporting, and invoice management to support overall operations.
2026-04-22T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-04-28T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-04-28T00:00:00Z

Administrative Assistant

Hicksville, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a construction-focused organization. This contract opportunity with long-term potential is ideal for someone who enjoys keeping office operations organized, supporting purchasing activities, and handling a high volume of administrative tasks with accuracy. The person in this role will help maintain orderly records, process information efficiently, and provide dependable front-office and departmental support. Responsibilities:• Provide day-to-day administrative support to the purchasing team, helping keep departmental activities organized and on schedule.• Enter vendor, order, and related business information into internal records with a strong focus on accuracy and timeliness.• Organize, scan, copy, and file documents so that purchasing and office records remain easy to access and well maintained.• Assist with preparing, reviewing, and tracking paperwork connected to department operations and purchasing activities.• Answer incoming calls, direct inquiries appropriately, and support general reception and office communication needs.• Maintain orderly documentation systems by sorting materials, updating files, and ensuring records are stored correctly.• Support the team with routine clerical tasks and follow up on administrative items to help daily operations run smoothly.
2026-04-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail. As part of the hospitality industry, you will play a vital role in ensuring smooth daily operations and providing excellent administrative support. Responsibilities: • Manage and organize daily office operations to ensure efficiency. • Answer and direct inbound calls professionally and promptly. • Perform accurate data entry tasks to maintain up-to-date records. • Provide receptionist support, including greeting visitors and handling inquiries. • Coordinate and schedule meetings, appointments, and other administrative tasks. • Prepare, review, and distribute correspondence and documentation as needed. • Maintain office supplies inventory and place orders when necessary. • Support team members with administrative assistance for various projects. • Ensure compliance with organizational policies and procedures in all administrative tasks.
2026-04-24T00:00:00Z

Administrative Assistant

Ridgefield, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based in Ridgefield, New Jersey. This role combines administrative coordination, shipping support, and data accuracy responsibilities to help keep business activities organized and on schedule. The ideal candidate is comfortable managing multiple priorities, maintaining records, assisting with supply and inventory needs, and providing dependable cross-functional support. Responsibilities: • Deliver day-to-day administrative support across office functions, ensuring tasks are completed accurately and efficiently. • Assist with shipping activities as needed by preparing documentation, coordinating truck scheduling, organizing outbound materials on the floor, and supporting related logistics tasks. • Partner with Accounts Payable by processing inventory receipts and purchase orders, initiating vendor setup documentation, collecting required tax forms, and helping address invoice issues. • Prepare recurring monthly reports covering resin, plasticizers, and other key raw materials used in production. • Manage office recycling efforts for items such as toner cartridges, light bulbs, and batteries, including packaging toner shipments to the recycling center. • Enter purchase order details and general ledger coding into LN to support accurate invoice processing. • Monitor stock levels for office and shipping materials, secure approvals when needed, and place replenishment orders in a timely manner. • Maintain organized files and keep office equipment areas and kitchen supply storage stocked for daily use. • Handle the daily shipment of customer pre-shipment samples and provide backup support to shipping and inside sales personnel when coverage is needed.
2026-04-28T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a real estate and property team in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates professionally, manages routine administrative tasks efficiently, and helps maintain a welcoming and productive office environment. The role involves handling front-desk interactions, responding to incoming calls, and keeping records accurate through timely data entry and general administrative support. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Respond to inbound phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner. • Welcome visitors and provide front-desk support that creates a courteous and organized office experience. • Prepare, update, and maintain records, files, and other office documentation with a high level of accuracy. • Enter and verify data in internal systems to ensure information remains current and reliable. • Support staff with scheduling, correspondence, and other routine clerical tasks as needed. • Monitor general office needs and assist with administrative coordination across the team.
2026-04-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment. Responsibilities: • Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team. • Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner. • Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking. • Perform data entry and routine administrative processing with a high level of accuracy and attention to detail. • Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items. • Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment. • Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.
2026-04-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to support daily office operations and ensure tasks are completed efficiently. This is a Contract position based in New York, New York, offering an excellent opportunity to contribute to a dynamic and detail-oriented environment. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. • Answer and direct inbound calls in a detail-oriented and courteous manner. • Perform data entry tasks with accuracy and attention to detail. • Assist with receptionist duties, such as greeting visitors and handling inquiries. • Organize and maintain office files, ensuring all documents are easily accessible. • Coordinate office supplies and equipment, ensuring smooth daily operations. • Support various departments with ad hoc administrative tasks as needed. • Prepare reports and presentations as requested by the management team. • Ensure compliance with office policies and procedures to maintain an efficient workplace.
2026-04-24T00:00:00Z

Office Assistant

Woodside, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Woodwise, New York. This long-term contract position offers an excellent opportunity for an organized and proactive individual to contribute to the smooth operation of our office. The ideal candidate will excel in administrative tasks and provide exceptional support to both staff and visitors. Responsibilities: • Greet visitors and handle receptionist duties, ensuring a detail-oriented and welcoming environment. • Scan and organize documents efficiently to maintain accurate records. • Answer inbound phone calls promptly and direct them to the appropriate department or individual. • Perform various clerical tasks, such as filing, data entry, and maintaining office supplies. • Assist in coordinating meetings and scheduling appointments. • Prepare and distribute correspondence, reports, and other office materials as needed. • Ensure the workspace remains organized and conducive to productivity. • Support other administrative functions to ensure seamless daily operations. • Collaborate with team members to address any office-related needs.
2026-04-27T00:00:00Z

Executive Administrative Assistant Advanced

New York, NY
onsite
Temporary / Contract
33 - 37 USD / Hourly
We are seeking an Executive Administrative Assistant Advanced to support a fast‑paced Investment Banking environment in New York City. This Executive Administrative Assistant Advanced role is a high‑priority temporary need requiring strong judgment, urgency, and polished administrative execution. The Executive Administrative Assistant Advanced will provide day‑to‑day support to senior leaders in a 5‑day in‑office setting. Position Details<ul><li>Type: 3-month contract</li><li>Work Location: New York City (onsite required)</li><li>Schedule: Monday–Friday, 8:30 AM–5:00 PM</li><li>Overtime: Occasional overtime as business needs require</li></ul>Roles and Responsibilities<ul><li>Heavy and complex calendar management for senior leaders</li><li>Coordinate domestic and international travel arrangements</li><li>Process travel and expense reimbursements using Concur</li><li>Manage scheduling, meeting logistics, and administrative workflow</li><li>Act with urgency and professionalism in a high‑pressure Investment Banking environment</li></ul>
2026-04-16T00:00:00Z

Personal Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities:• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.• Coordinate meetings and related scheduling logistics to support smooth daily operations.• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-04-27T00:00:00Z

Legal Assistant

Monroe, CT
onsite
Temporary / Contract
18 - 23 USD / Hourly
We are looking for a dedicated and detail-oriented Legal Assistant to join our team on a contract basis. In this role, you will provide essential support to attorneys, ensuring the seamless operation of daily legal and administrative tasks. This position is based in Monroe, Connecticut, and offers an opportunity to contribute to a dynamic legal environment. Responsibilities: • Prepare and draft legal documents, such as complaints and correspondence, with precision and attention to detail. • Manage and organize legal records, maintaining an efficient filing system for easy access. • Coordinate schedules by managing calendars, setting appointments, and arranging meetings for attorneys. • Respond to pleadings and other legal communications promptly and professionally. • Handle court filings and ensure compliance with e-filing procedures. • Answer and direct calls on a multi-line phone system, providing exceptional client service. • Maintain confidentiality and discretion while managing sensitive legal information. • Assist with other administrative and legal tasks as needed to support the team.
2026-04-07T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-04-14T00:00:00Z

Sr. Administrative Assistant

Woodbridge, CT
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
2026-04-13T00:00:00Z

Senior Legal Assistant

New York, NY
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
About the OrganizationA global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide. About the RoleThe Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market. Key ResponsibilitiesAdministrative & Corporate Governance (Primary Focus) <ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul>Legal & Operational Support<ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M&A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul>
2026-04-07T00:00:00Z